## **Trustees’ Annual Report for the period** ## **From 1 July 2021 Period start date To 30 June 2022 Period end date Charity name: ROTARY CLUB OF DRONFIELD BENEVOLENT FUND Charity registration number: 513119** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Extracted from the Deed of Trust:**
**Charity Funds raised:**
**‘are for the benefit of the poor and**
**needy or to or for the benefit of other**
**such charitable institutions, societies**
**and objects as the Club shall in duly**
**constituted meeting from time to time**
**direct’.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**-- Support of local charitable**
**organisations, especially those dealing**
**with disability and hardship.**
**-- Support of local schools.**
**-- Support of poor pupils and students**
**in Nepal.**
**-- Support special assistance covid food**
**banks, local & Nepal.**
**-- Support of Ukraine & its refugees.**
**-- Water Aid to Yemen through Aquabox.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have paid due regard to the**
**CC guidance as set out in PB1, PB2 and**
**PB3.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Where relevant, when making a grant**
**there is a preference to make a**
**contribution towards the final amount to**
**be raised so as to require some self help**
**from the beneficiary.**| |Policy on social investment
including program related
investment|Para 1.38|**There are no investments, only bank**
**accounts.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**_The charity provides practical personal_**
**_and financial support to needy_**
**_organisations, local, national and_**
**_international. We make a difference by_**
**_improving their individual and corporate_**
**_circumstances. _**| **Additional information (optional)** You may choose to include further statements where relevant about: |Performance of fundraising
activities against objectives
set.|Para 1.41|**The major funds-raisers have always**
**raised funds close to expectations.**
**Other smaller events have**
**supplemented the total.**| |---|---|---| |Investment performance
against objectives|Para 1.41|**No investments**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**All bank accounts retain a good positive**
**balance.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Aim to hold sufficient reserves to fund**
**each adopted Nepal student until end of**
**course (ref Fishtail Fund).**| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The aging of existing club members and**
**recruitment of new members is a major**
**area of focus.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**1. Santa’s Sleigh bucket collections.**
**2. The local community lottery.**
**3. Specific donations to support**
**students in Nepal.**
**4. Ukraine bucket collections.**
**5. Rotary Grants**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**No financial investments, only bank**
**accounts.**| |A description of the principal
risks facing the charity|Para 1.46|**No current financial risk. Bank balances**
**always positive.**
**Club membership a key issue, with**
**average age increasing.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated, with 4 trustees.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**New trustees are selected by existing**
**trustees.**
**However, the Rotary Club members are**
**invited to make nominations, but some**
**candidates back out when trustee**
**responsibilities are described. **| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Before appointing a new trustee –**
**-- An initial session (in person or zoom)**
**is set up to clarify responsibilities.**
**-- Past minutes are distributed.**
**-- The Char. Comm. trustee information**
**documents are issued.**
**-- Other materials are provided including**
**public benefit documents PB1, PB2,**
**PB3.**
**-- A final Q & A session is set up before**
**acceptance of the trustee role.**
**-- A trustee must be a member of the**
**Rotary Club of Dronfield.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**-- The trust is managed by the trustees.**
**-- The trust’s ‘parents’ are a Rotary Club**
**with standard Rotary structure of**
**President, President Elect, Secretary**
**and Treasurer.**
**-- The club created the trust to manage**
**its charity finances. The club members**
**are the main helpers of the trust’s**
**charity projects.**| |Relationship with any
related parties|Para 1.51|**Joint project with another independent**
**Rotary club in Nepal for 13 years. This**
**project supports students in Nepal.**| |Other||| ## **Reference and Administrative details** |Charity name|**Rotary Club of Dronfield Benevolent Fund**| |---|---| |Other name the charity uses|**Despite the correct use of the above name and making**
**the distinction between Club and Charity, nevertheless**
**known locally as the Rotary Club of Dronfield or Rotary**
**in Dronfield.**| |Registered charity number|513119| |---|---| |Charity’s principal address|**3 Gelderd Place, Dronfield, Derbyshire S18 1TB .**
**For all financial matters (e.g. contact with banks, HMRC,**
**charities commission) :**
**31 West Croft Drive, Inkersall, Chesterfield, Derbyshire**
**S43 3GA**| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Michael Whetton|Chair & Treasurer||| ||Brian Simpson|International Leader||| ||Alan Hepworth|CommunityLeader|Started 13.09.2021|ExistingTrustees| ||Robert Barron|Youth Organiser|Started 13.09.2021|ExistingTrustees| ||David Lumb|Fishtail Leader|Retired 13.09.2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||**There is no property held**
**by the charity.**| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**None**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||**No advisers**| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Michael Arthur Whetton|Brian George Simpson| ||
Chair & Treasurer|Trustee| |||| |||| **ROTARY CLUB OF DRONFIELD** **Year Ended 30 June 2022** ## **CHARITY ACCOUNTS - RECEIPTS and PAYMENTS** ## **Receipts** |DTC
RJCA
Bank Interest
Santa - Dronfield Town Council
Foundation Donation (IW)
Burns Night
Knitting for Homeless -Paypal
Foundation Quiz Night
Gift Aid for GCF
Santa Paypal
Santa DONR
Santa Justgiving
Nepal Jewels
Knitting for Homeless - NEDDC
Gift Aid for Foundation
Profit from Charity Dinner
Foundation £2's
GlobalGiving for Yemen via Aquabox
Ukraine Abroad - Donations
Santa's Sleigh Bucket Collections
Surplus Event - Charter
Desert Balloons
Foundation Collections
**1. Charity Account - MAIN**
1a. General Charity Fund
Santa Sleigh GASDS Top Up ref Dec 2021
Add Lottery Benefit
1a. Total for General Charity Fund
Grant for Ukraine Local - Journals Eng/Ukr/ Rusian
Ukraine Abroad - Gift Aid
Ukraine Abroad - GASDS
Foundation Mask Sales
_Transfer: In/Out cheque correction to Club_
Subtotal --
Wine Tasting Profit
Fashion Shows
Santa Sleigh Gift Aid
Santa SumUp Card Rdr
Fundraise Ann Ward
Ukraine Abroad - Buckets
Ukraine Abroad - SumUp|**Y/E 2022**
21.00
0.00
0.00
322.54
0.00
6728.00
1471.70
21.25
1373.00
187.86
600.00
125.00
390.22
400.00
1242.00
207.00
375.00
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1.00
2573.00
3951.00
-
3623.00|_Restricted_
_Restricted_
_Restricted_
_Restricted_
_Restricted_
_Restricted_
_Restricted_
19989.57
3623.00
23612.57|Y/E 2021
409.21
132.54
4.67
-
500.00
645.00
148.00
-
-
-
-
-
-
-
-
-
-
500.00
50.00
597.50
304.00
80.00
360.00
135.00
557.00
10.00
100.25
61.50
180.80
145.00
0.00
-
14138.56
-
3623.00|Details Y/E 2022
500 + 100
558 + 534 + 150
_Restricted_
19059.03
3623.00
22682.03| |---|---|---|---|---| ||**23612.57**||22682.03|| |Gift Aid for FF/Education donations
Gift Aid for FF/Special Assist donations
Donated via Main Charity Fund (Spkr Fee)
Bank Interest
Other Income
**2. Charity Account - FISHTAIL**
**TOTAL RECEIPTS**
Donations - Sponsors to Education
GASDS Top-Up
Donations - Sponsors Special Assistance|**Y/E 2022**
8615.20
_Restricted_
1301.25
_Restricted_
795.00
_Restricted_
62.50
_Restricted_
0.00
0.00
0.00
0.91
_Restricted_
10774.86
10774.86
34387.43|Y/E 2021
Details Y/E 2022
6089.00
_Restricted_
8616.11 - 0.91
6700.00
_Restricted_
795.00
0.00
0.00
0.00
0.00
12789.00
12789.00
35471.03| |---|---|---| Page 1 of 3 **ROTARY CLUB OF DRONFIELD** **Year Ended 30 June 2022** ## **CHARITY ACCOUNTS - RECEIPTS and PAYMENTS** ## **Payments** |_Expense_
_Expense_
_Expense_
_Expense_
_Expense_
_Expense_
_Expense_
_Expense_
Donation
Donation
Donation
Donation
Donation
Donation
_Expense_
Donation
Donation
_Expense_
_Expense_
_Expense_
_Expense_
_Expense_
_Expense_
_Expense_
Donation
Donation
_Expense_
Subtotal --
Donation
Donation
Donation
Donation
Donation
_Expense_
Donation
Donation
Donation
Donation
Donation
Refund Lottery Bank Charges
Ukraine RC Warsaw Vilanow
Ukraine R-District 1220
Ukraine Bank Transfer Costs
Goboka Rwanda Trust
Aquabox / Yemen GlobalGiving
Ukraine Local Expenses
_Transfer to Fishtail Special_
_Transfer to Fisftail Education_
Event Licence
Archer Cathedral Project
Youth awards
Youth expenses
PACES charity
Parkinsons Art
Sleigh - Santa Sweets
Knitting for Homeless - Wool etc.
Sleigh Expenses - Covid19 PPE
Yorkshire Air Ambulance
Stillbirth Charity
Street/Lottery Licence
Community
SUMUP reader wihth SIM card
Printer Ink
TIPA Irrigation Project
India School Project
Accountancy fee share
_Transfer to Fishtail Foodbank_
Sleigh Expenses - Maintenance
Sleigh Expenses - Ops Support
MacMillan
Royal Mail PO Box
International
Postage & Stationary
Rotary Foundation UK
Other
Rotary - Polio Plus
**1. Total Payments from Main Charity Account**
Friends of Dronfield Station
Bank Charges
Website expenses
Lottery Spend on Charity Projects
Aquabox via RCD
Heron Publications / DCL adv.
Total payments excluding Lottery
D1220 Wheelchair
1a. General Charity Fund :--
**1. Charity Account - MAIN**
Ukraine RC Warsaw Vilanow
Ukraine Journal Costs
Ehtel Trust
Rotary Foodbank Dronfield|**Y/E 2022**
97.50
350.00
319.98
100.00
-
-
-
67.98
100.00
-
-
-
100.00
200.00
93.00
-
240.00
44.08
-
20.00
21.00
283.50
540.00
130.44
25.90
100.00
548.56
160.00
-
145.00
100.00
3107.96|Donation
Donation
Donation
Donation
Donation
Donation
3786.94
3107.96
6894.90
_Restricted_
_Restricted_
_Restricted_
11529.40
2500.00
17816.34|Y/E 2021
79.50
-
105.29
75.85
270.93
78.00
592.87
40.00
-
50.00
100.00
50.00
-
-
50.00
25.00
-
-
100.00
20.00
-
283.50
-
15.84
-
-
-
160.00
1000.00
-
-
5077.88|Details Y/E 2022
96+1.50
Tfr to Lottery Acct
240+45.48+34.50
100
30+60+150
4.84+20+15.75+3.49
15.84+30.40+22.80+27.20+34.20
3096.78
5077.88
8174.66
_Restricted_
Ukraine Abroad
Ukraine Abroad
Ukraine Abroad
2 * £25
1953 + 120
200+80+14.40
15363.56
2000.00
20460.34| |---|---|---|---|---| ||6894.90||8174.66|| ||3951.00
100.00
1000.00
1000.00
2701.00
50.00
2073.00
294.40
-
-
360.00||14138.56
500.00
-
-
-
-
525.00
100.00
100.00|| ||11529.40||15363.56|| ||2500.00
-||2000.00
-|| ||2500.00||2000.00|| |||||| ||20924.30||25538.22|| |||||| |Excess of Income over Expenditure|2688.27||-2856.19|| Page 2 of 3 |Fishtail Scholarship Fund
**ROTARY CLUB OF DRONFIELD**
Fishtail Special Assistance
**2. Charity Account - FISHTAIL**
**2. Total Payments from Fishtail Charity Account**
Other expenses
Bank Charges on Transfers
RC Pokhara Fishtail Admin
Other Bank Charges|**Y/E 2022**
Y/E 2021
10098.00
5022.00
1480.00
6052.50
75.00
95.00
0.00
0.00
96.00
78.00
206.89
178.20
11955.89
_Restricted_
11425.70
_Restricted_
**Year Ended 30 June 2022**|**Y/E 2022**
Y/E 2021
10098.00
5022.00
1480.00
6052.50
75.00
95.00
0.00
0.00
96.00
78.00
206.89
178.20
11955.89
_Restricted_
11425.70
_Restricted_
**Year Ended 30 June 2022**| |---|---|---| |Excess of Income over Expenditure|-1181.03|1363.30| |**TOTAL OUTGOINGS**|32880.19|36963.92| ## **ROTARY CLUB OF DRONFIELD Year Ended 30 June 2022** |**CHARITY ACCOUNTS - BALANCE SHEETS**|**CHARITY ACCOUNTS - BALANCE SHEETS**||||| |---|---|---|---|---|---| |Income minus Spending
**BALANCE SHEETS at at 30 June 2021**
Represented by :--
Bank Account
Fund Balance at 30 June 2022
**2. Charity Account - FISHTAIL**
Add Excess of Income over Expenditure
Fund Balance at 1 July 2021
**1. Charity Account - MAIN**
Add Excess of Income over Expenditure
Fund Balance at 30 June 2022
Bank Account (Fishtail)
**CHARITY TURNOVER**
Represented by :--
Gross Spending
Gross Income
**TOTAL BANK BALANCE**
Fund Balance at 1 July 2022|||||| ||Unrestricted
10856.42
Unrestricted
14412.49
12199.30|**Y/E 2022**
8643.23
2688.27
11331.50
11331.50
11331.50
**Y/E 2022**
11479.11
-1181.03
10298.08
10298.08
10298.08
**Total**
Restricted||Unrestricted|Y/E 2021
11499.42
-2856.19
8643.23
8643.23
8643.23
Y/E 2021
10115.81
1363.30
11479.11
11479.11
11479.11
Total
Restricted
20122.34
11479.11
Total
Restricted
35471.03
26927.56
36963.92
25564.26| |||**21629.58**|**10773.16**|8643.23|20122.34| |||**Total**
Restricted
**34387.43**
19974.94
**32880.19**
20680.89||Unrestricted
8543.47
11399.66|| ||2213.19|**1507.24**
-705.95
-2856.19|||
-1492.89
1363.30| Page 3 of 3 ROTARY CLUB OF DRONFIELD HLNEVOLENT FUND Independent ExamlDer'3 Report the A¢¢ounts Report to the trusteeslmembers of the ROTARI, CLLB OF DRONFIELD BENEI'OI,ENT FUND Aceount5 for the year to 30 June 2022 The chanty s twstee5 are responsible for the preparation of the accounts. The charity's t￿st¢eS consider thai an audit is not required lor this ytrar under section 144{21 ot-the Ch8rities Act 2(11 I (the 2011 Atll and Ihdt an independent ex4n]inaiion is needed. IT 15 my responsjbility to.. ' exarntne th¢ accounts u￿ler settion 145 of the 2011 Act to follow th¢ pr(KLxiur¢s laid dvwn sn thc gen¢ral DirL'LLi¢)n6 givLm by Ihe Lom]nission underseL¢io 14515llbl of th¢ 2011 A¢t . io state whether particular m8tters have come ¢0 rny allention. M), examindtivn was Larri¢d out in ULCOTdancL Wlth IhL L¥n¢ral DireLtiLlnb gyiven by th¢ Chariis, Cotnmi%%ii)n. An examination illLludes' d ￿VI¢W of th¢ JccouniiD¥ KLonls' kLyt by the Lharity coJnpaNson of the acL￿￿titS presentEd w'ith thog¢ Tecords. It aJs0 inclllde5 L￿nSIderation of any urtu%ual iicm£ or digclosur¢s in Ihe accounlb, and sccking cxplanaiitsn5 from yow as trustees, ioncerning 9ny such malters. The procedures undenakeii do noi provide all the evidenLe that would bL' Trquired in an audit consequently no opinion is giverk as 10 whethLr the accounts preseni a'ir￿ and tair vicw. and the repon ITmited to thosL matt¢r8 set out in ihc next staicmcnt Inde￿ndent cxamirter'5 srat¢m¢nl'. Jn ¢onTLection with my examinauon, no matw hes come to my attention.. 111 which give$ me rea50D8ble Ca￿￿e to believe thai In any material respect ihe reqwrements.. . to keep accounting rccords in accordance with scction 130 of thc 2011 Act and 10 pr¢paTC &ccounis which accord with the accounting records and eomply with the accounting requiremcnts of the 2011 Ac have not been or 12110 *'hich, in my opinion. attention should ￿ dtawn in order to cnabl¢ a pro￿ und¢T5tsnding of thc accounts to bc reached. Signed.. Date.. Namv. Professional q lifLcatson'. Address: ￿1￿J¥ ROTARY CLUB OF DRONFIF.LD IndepeThdent Ex8mlner'5 Report on the A¢eounts Report to the memben of ihe ROTARY CLUB OF DRONFIELD Aetounts for the y￿r to 30thJune 2022 Respertlve responslbllltles of officers and examlners. The club's constitution states that the club is re5ponslble for the preparation of accounts and that an independent examination of the accounts is required. It is my responsibilrty to: examine the accounts to ensure that they have been prepared in accordance with genetsl accounting principle5. state whether any pathcular matters have come to my attentton. Basls of Independent examiner's report An examination includes a review of the accounting records kept by the club and a comparison of the account5 presented with those record5. It also includes consideration of any unusual items or disclosures in the account5 and seeking explanadon5 from you a5 officers concerning any such matters. The procedures LFndertaken do not provide all the evidence that would be required in an audit and consequently no opinion 15 given as to whether the account5 present a'true and fair view" and the report is limited to those matters Set out in the statement below. Independent examlner's statement In connection with my examination, no matter has come to my attention: which gives me reasonable causè to believe that in any materSal respect the requirements.. • to keep accounting record5 and to prepare accounts which accord with the accounting records and comply wf(h the accounting rÈquirement5 of the club. have not been met.. or to which, in my opinion, attention should be drawn in order to enable a proper uriderstanding of the accounts to be reached. Signature.. Print Name.. Date.. 31¥1*3