FORTON VILLAGE HALL & RECREATION GROUND
Treasurers Statement 2020/2021
Income has increased significantly over the prior year but this is due to the Covid 19 grants that we have received from Wyre Council. These amount to a total of £40,672. If we were to have relied on just lettings this last financial year as a source of income then we would only have had £595 incoming which is from Toddlers, Judo and Jennie Marie Fitness using the hall / playing field on the occasions that the Covid rules allowed.
Unfortunately, due to the Dog Club and Jennie Marie Fitness finding alternate venues / means of holding their classes during the lockdown, it is looking unlikely that we will see these groups use the hall for further sessions. These were our two main users and will be a big loss to the financial security of the hall.
We have also received some donations during the last 12 months. Joy and Phil Oliver managed again to secure a further £500 from Lloyds Bank Match Funding so a big thank you to the pair of them. The Parish Council also made a donation to cover the cost of the extra electricity usage from the Christmas lights so thank to them as well.
On the expenditure front, we haven’t had to pay any building rates during this financial period due to the pandemic.
Our water charges have decreased compared to the prior year due to the reduced use as a result of the lack of users.
Similarly, our electricity has reduced in cost as a result of the reduction in users, whereas we have paid a similar amount out for our Oil in the last 12 months as we have a standing order set up. However, we have had a refund of £2,000 from Harrisons Oils and that can be partly seen by the reduction in the debtors and prepayments.
The cost for the Caretaker has also reduced significantly due to the hall not having been open for hire for much of the financial year. Likewise, cleaning materials are also significantly down on the prior year.
The repairs, renewals and maintenance has increased significantly this year compared to prior years, even though last year saw a large spend. This year it has been a continuation of the improvements with major refurbishment work carried out on the floor to get it back to a really high standard. Unfortunately, we then had problems with damp lifting the floor as the heating had been turned off for a while. As well as getting the floor repaired we also decided to have the heating come on for an hour every day to try to remove the damp from the room to prevent further problems. We have also had a radiator replaced and have spent around £300 on installing hand sanitiser stations around the hall and the pavilion, along with purchasing the hand sanitiser to fill them.
We have also had to purchase a new lawnmower for the playing field which cost £4250. As previously, you will see a depreciation figure in the accounts, this is to cover the depreciation of the mower every year. You will see the mower listed in the accounts as a fixed asset. As the mower is now a new one we have gone back to depreciating by 25% every year. As a result of purchasing the new mower, we have had this itemised on the insurance which is partly why the premium is higher this year compared to last.
Thanks to the great work that Jan has done with applying for grants for some new playground equipment, we have also made a contribution of £3,300 towards the new playground, which was a condition of the grant from the Lancashire Environment Fund.
So, overall, we have made a gain of £30,501.80 but this is only due to the Covid 19 grants that we received, otherwise it would be a very different picture. I must emphasise, that in my view, the financial security of the Hall and Pavilion is looking uncertain at the moment due to the lack of users as a result of Covid 19 so whilst the grants have proved very beneficial to us this year, that money will potentially be heavily relied on in years to come, unless the situation changes with regular users.
My final words are just to say that I have been the Treasurer of the Forton Village Hall & Recreation Ground charity now for over 12 years and whilst I have enjoyed it, it is now time for me to pass this on. Obviously with all the restrictions over the last year, it was difficult to pass anything on, so I have been caretaking the role for the last 12 months and will be passing this on soon.
Thank you,
Mandy Wilkinson
| DRAFT | |
|---|---|
| Forton Village Hall and Recreation Ground |
|
| 2020 | Income & Expenditure Account for the 2021 |
| £ | Year Ended 31st March 2021 £ |
| Income |
| 5,999.96 | Lettings 595.00 |
|---|---|
| 811.15 | Committee Events (Net) 0.00 |
| 1,317.00 | Donatio ns 600.00 |
| 1,000.00 | Grant 40,672.42 |
| 0.00 | Income for Mowing 0.00 |
| 0.00 | Sundry Income 0.00 |
| 19.69 | Interest 7.02 |
| 9,147.80 | Total Income 41,874.4 4 |
| Expenditure | |
| 364.90 | Building Rates 0.00 |
| 901.28 | Water Charges 356.99 |
| 1,570.79 | Insuran ce 1,606.50 |
| 791.75 | Fuel Oil 772.28 |
| 1,369.99 | Electrici ty 456.68 |
| 854.18 | Caretak er 237.19 |
| 151.35 | Cleaning Materials 36.16 |
| 2,456.16 | Repairs, Renewals and Maintenance 3,112.36 |
| 248.33 | Mower Costs 128.79 |
| 94.80 | Playground Inspection Fee 90.60 |
| 161.09 | Performing Rights Society Fee 115.11 |
| 0.00 | Playground Costs (net of funding) 3,300.00 |
| 573.75 | Depreciation 1,062.50 |
| 94.23 | Sundrie s 97.48 |
| 9,632.60 | Total Expenditure 11,372.6 4 |
| (484.79) | Surplus / (Defcit) for the Year 30,501.8 0 |
| DRAFT | |
| Forton Village Hall and Recreation Ground |
|
| 2020 | Balance Sheet 2021 |
| £ | as at 31st March 2021 £ |
| Accumulated Fund |
|
| 24,115.47 | Balance as at 1st April 2020 23,630.68 |
| (484.79) | Surplus / (Defcit) for the year 30,501.80 |
| 23,630.6 8 |
Balance as at 31st March 2021 54,132.4 8 |
| Represented by: |
|
|---|---|
| 0.00 | Fixed Assets 3,187.50 |
| Current Assets | |
| 10,169.49 | Cash at Bank: Current Account 3,694.42 |
| 9,829.95 | Cash at Bank: Deposit Account 44,836.97 |
| 190.00 | Cash in Hand 190.00 |
| 3,441.24 | Debtors and Prepayments 2,223.59 |
| 23,630.6 8 |
Total Current Assets 50,944.9 8 |
| Current Liabilities |
|
| 0.00 | Credito rs 0.00 |
| 23,630.6 8 |
Total Net Assets 54,132.4 8 |
| Chair: Jenna Metcalfe |
|
| Secretary: LindseyHall |
In my opinion, from the information, books and vouchers supplied to me, the above Balance Sheet and Income and Expenditure Account give, respectively, a true and fair view of the state of affairs of the Village Hall as at the 31st March 2021 and the surplus for the period 1st April 2020 to the 31st March 2021
Honorary Auditor Date:
| 2020 £ 5,999.96 811.15 1,317.00 1,000.00 0.00 0.00 19.69 9,147.80 364.90 901.28 1,570.79 791.75 1,369.99 854.18 151.35 2,456.16 248.33 94.80 161.09 0.00 573.75 94.23 9,632.60 (484.79) |
Forton Village Hall and Recreation Ground Income & Expenditure Account for the Year Ended 31st March 2021 Income Lettings Committee Events (Net) Donations Grant Income for Mowing Sundry Income Interest Total Income Expenditure Building Rates Water Charges Insurance Fuel Oil Electricity Caretaker Cleaning Materials Repairs, Renewals and Maintenance Mower Costs Playground Inspection Fee Performing Rights Society Fee Playground Costs (net of funding) Depreciation Sundries Total Expenditure Surplus / (Defcit) for the Year |
DRAFT 2021 £ 595.00 0.00 600.00 40,672.42 0.00 0.00 7.02 |
|---|---|---|
| 41,874.44 | ||
| 0.00 356.99 1,606.50 772.28 456.68 237.19 36.16 3,112.36 128.79 90.60 115.11 3,300.00 1,062.50 97.48 |
||
| 11,372.64 | ||
| 30,501.80 |
| DRAFT | DRAFT | |
|---|---|---|
| Forton Village Hall and Recreation Ground | ||
| 2020 | Balance Sheet | 2021 |
| £ | as at 31st March 2021 | £ |
| 24,115.47 (484.79) 23,630.68 0.00 10,169.49 9,829.95 190.00 3,441.24 23,630.68 0.00 23,630.68 |
Accumulated Fund Balance as at 1st April 2020 Surplus / (Defcit) for the year Balance as at 31st March 2021 Represented by: Fixed Assets Current Assets Cash at Bank: Current Account Cash at Bank: Deposit Account Cash in Hand Debtors and Prepayments Total Current Assets Current Liabilities Creditors Total Net Assets Chair: Jenna Metcalfe Secretary: Lindsey Hall |
23,630.68 30,501.80 |
|---|---|---|
| 54,132.48 | ||
| 3,187.50 3,694.42 44,836.97 190.00 2,223.59 |
||
| 50,944.98 0.00 |
||
| 54,132.48 | ||
In my opinion, from the information, books and vouchers supplied to me, the above Balance Sheet and Income and Expenditure Account give, respectively, a true and fair view of the state of affairs of the Village Hall as at the 31st March 2021 and the surplus for the period 1st April 2020 to the 31st March 2021
Date:
Honorary Auditor
Forton Village Hall Receipts
| illage Hall |
|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| HSBC / | Committee | ||||||||||
| Cash | Lloyds | Savings | Lettings | Events | Donations | Grant | Mower | Sundry | Interest Insurance | ||
| 29/04/2020 | Wyre Borough Council Covid Grant | 20,000.00 | 20,000.00 | ||||||||
| 21/05/2020 | Transfer to Savings | - 15,000.00 | 15,000.00 | ||||||||
| 02/06/2020 | Harrison Oils | 2,000.00 | 2,000.00 | ||||||||
| 11/06/2020 | Transfer to Savings | - 2,000.00 | 2,000.00 | ||||||||
| 07/07/2020 | Toddler Group | 170.00 | 170.00 | ||||||||
| 20/09/2020 | P Boscott | 40.00 | 40.00 | ||||||||
| 02/10/2020 | Judo hire for July & Sept | 100.00 | 100.00 | ||||||||
| 23/10/2020 | Judo hire for Oct | 50.00 | 50.00 | ||||||||
| 14/12/2020 | Wyre Borough Council Covid Grant | 3,335.00 | 3,335.00 | ||||||||
| 15/12/2020 | Judo hire for Dec | 50.00 | 50.00 | ||||||||
| 23/12/2020 | Lloyds Bank Foundation | 500.00 | 500.00 | ||||||||
| 24/12/2020 | Wyre Borough Council Covid Grant | 667.00 | 667.00 | ||||||||
| 05/01/2021 | Forton PC donation for electricity over Xmas | 100.00 | 100.00 | ||||||||
| 26/01/2021 | Wyre Borough Council Covid Grant | 12,478.42 | 12,478.42 | ||||||||
| 16/02/2021 | Toddler Group | 60.00 | 60.00 | ||||||||
| 08/03/2021 | Wyre Borough Council Covid Grant | 4,192.00 | 4,192.00 | ||||||||
| 14/03/2021 | Transfer to Savings | - 18,000.00 | 18,000.00 | ||||||||
| 09/05/2021 | Donation from J M Fitness for using the feld | 125.00 | 125.00 |
| - | 8,867.42 ### ### JM Fitness Judo Garstang Dogs Wyre BC WI Body Shop Toddler Group Other excl 2018 paym |
595.00 - | 600.00 40,672.42 - ### - - |
|---|---|---|---|
| 125.00 200.00 - - 230.00 ents |
43,867.42 - |
| Forton Village Hall Payments 01/04/2020 Harrison Oils 30/04/2020 Eon 01/05/2020 Harrison Oils 21/05/2020 Dennis Barnfeld 21/05/2020 S Woodhouse - tyre for mower 21/05/2020 Thomas Graham 21/05/2020 Thomas Graham 29/05/2020 Eon 01/06/2020 Harrison Oils 11/06/2020 NFU Mutual 11/06/2020 M Yates - fuel for mower 26/06/2020 Eon 29/06/2020 Eon 01/07/2020 Harrison Oils 07/07/2020 M Yates - fuel for mower 30/07/2020 Eon 03/08/2020 Harrison Oils 27/08/2020 Eon 01/09/2020 Harrison Oils 10/09/2020 C Taylor - 0036 forton vh 10/09/2020 RoSPA 15/09/2020 BSS - Hand sanitisers & gel 21/09/2020 Eon 28/09/2020 Eon 01/10/2020 Harrison Oils 19/10/2020 J Agnew - 0793 19/10/2020 J Agnew - 0794 02/11/2020 Harrison Oils 05/11/2020 PPL PRS 05/11/2020 Caretaker - Sept 05/11/2020 Caretaker - Oct 05/11/2020 M Weir - Cleaning materials 23/11/2020 Eon 27/11/2020 M Weir - new christmas lights 01/12/2020 Harrison Oils 11/12/2020 BP Insurance Broke 11/12/2020 J Metcalfe - cleaning October 24/12/2020 Eon 24/12/2020 Eon 04/01/2021 Harrison Oils 29/01/2021 eon 01/02/2021 Harrison Oils 03/02/2021 Mr C Taylor 0044 forton vh 03/02/2021 T Pye - 4270 26/02/2021 Eon 26/02/2021 Waterplus - 4077814774 26/02/2021 Waterplus - 4021630702 01/03/2021 Harrison Oils 14/03/2021 J Metcalfe - inner tube 24/03/2021 Lancashire Environmental Fund 29/03/2021 Eon 29/03/2021 Eon 09/05/2021 Caretaker - Nov / Dec 09/05/2021 Caretaker - Jan |
HSBC / Cash Lloyds Savings Chq 100.00 42.55 100.00 4,250.00 40.00 4.62 19.03 29.95 100.00 45.07 40.79 26.75 27.08 100.00 12.00 26.11 100.00 22.69 100.00 1,401.19 90.60 343.08 23.40 24.30 100.00 37.00 141.00 100.00 115.11 120.83 49.23 12.51 7.47 97.48 100.00 1,588.73 17.90 23.70 59.98 100.00 54.40 100.00 360.00 830.09 38.66 356.99 327.33 100.00 36.00 3,300.00 26.43 23.21 35.80 13.43 - 15,342.49 - - - |
Water Cleaning Committee Professional Performing Rates Charges Insurance Lettings Oil Electricity Caretaker Materials R,R & Mtce Mower Events Services Society Fee Sundries 100.00 42.55 100.00 4,250.00 40.00 4.62 19.03 29.95 100.00 45.07 40.79 26.75 27.08 100.00 12.00 26.11 100.00 22.69 100.00 1,401.19 90.60 343.08 23.40 24.30 100.00 37.00 141.00 100.00 115.11 120.83 49.23 12.51 7.47 97.48 100.00 1,588.73 17.90 23.70 59.98 100.00 54.40 100.00 360.00 830.09 38.66 356.99 327.33 100.00 36.00 3,300.00 26.43 23.21 35.80 13.43 |
|---|---|---|
| - 684.32 1,633.80 - 1,200.00 456.68 237.19 36.16 3,112.36 4,378.79 - 90.60 115.11 3,397.48 | ||
| 0.01 |
CURRENT ACCOUNT - 41423835
| Balance brought forward Receipts |
7,942.64 8,867.42 Payments Balance carried forward 16,810.06 Per Bank Statement 31.3.2021 Outstanding Payments M Weir - caretaker Outstanding Receipts JM Fitness (paid in from A Wilkinson account as bought cash) |
15,342.49 1,467.58 16,810.06 3,639.37 (2,171.80) - 49.23 125.00 |
|---|---|---|
| SAVINGS ACCOUNT - 41423843 Balance brought forward Interest - HSBC 7.02 Transfers In |
9,829.95 Transfers Out 7.02 Balance carried forward - 9,836.97 Per Bank Statement 31/3/2017 |
3,715.14 - 35,000.00 44,836.97 9,836.97 44,836.97 - |
|---|---|---|
| Balance b/f Dr Cr Lettings Events Donations Mower Income Grant Sundry Interest Rates Water Insurance Oil Electricity Caretaker Cleaning Mats Mower Costs R,R & Mtce Society Fee Professional Services Playground Inspection Playground Costs Sundries Depreciation Fixed Assets - Current Account 10,169.49 Savings Account 9,829.95 Cash in Hand 190.00 Debtors & Prepayments 3,441.24 Creditors - Accumulated Fund b/f 23,630.68 23,630.68 23,630.68 Debtors and Prepayments Debtors & Prepayments Beer & Gin Festival - Being Purchase of Stock for Beer and Gin Creditors Electricity (estimate) S Oliver Oil - Being Creditors c/f Debtors & Prepayments Insurance Prepaid Oil Prepaid (Estimate) Water - Being Prepayments c/f Mower Depreciation Fixed Assets |
Receipts & Payments Adj'ts b/f Adj'ts c/f Dr Cr Dr Cr Dr Cr - 595.00 - - - - 600.00 - 40,672.42 7.02 - 684.32 327.33 1,633.80 1,061.90 1,089.20 1,200.00 2,000.00 2,209.34 637.06 456.68 237.19 36.16 128.79 3,112.36 115.11 - 90.60 3,300.00 97.48 4,250.00 8,867.42 15,342.49 7.02 - 35,000.00 - - 3,271.24 2,053.59 24,216.93 24,216.93 3,271.24 3,271.24 2,053.59 2,053.59 Dr Cr Debtors & Prepayments Toddler Group - Being Purchase of Stock for Beer and Gi - Creditors Electricity (estimate) S Oliver - Oil - Being Creditors c/f - - 3,271.24 Debtors & Prepayments 1,061.90 Insurance Prepaid 2,209.34 Oil Prepaid (Estimate) Water 3,271.24 3,271.24 - Being Prepayments c/f Mower Depreciation Fixed Assets |
Other Adj'ts Balance c/f Dr Cr Dr Cr 595.00 - 600.00 - 40,672.42 - 7.02 - 356.99 1,606.50 772.28 456.68 237.19 41,874.44 11,372.64 30,501.80 36.16 128.79 3,112.36 115.11 - 90.60 3,300.00 97.48 1,062.50 1,062.50 1,062.50 3,187.50 3,694.42 44,836.97 190.00 - 2,223.59 - 23,630.68 1,062.50 1,062.50 65,505.12 65,505.12- Dr Cr n - - - - - - 2,053.59 1,089.20 637.06 327.33 2,053.59 2,053.59 1,062.50 1,062.50 1,062.50 1,062.50 |
|---|---|---|
Forton Vlll4• H•ll •fid Rou*4Uon Ground 2020 Inrome A Expendliurn Account for the Year Ended 31sl Marth 2021 IrKome 5.999.96 811.15 1.317.C(I I,cKYJ.Crt) Lettings Committee Events (Net) DMaiions Grnnt Income for Mowing Sundry Income Interest 595.rmj 40.672.42 19.69 7.02 9.147.80 Totsl Income 4L874.44 endttute 364.90 901.28 1.570.79 791.75 Buildin8 Rates Water Charges Insuran Fuel Oil Elettriuty Caretaker aeaning Materiak Repairs. Renewals and Maintenance O.LYJ 356.99 1.606.50 772.28 456.68 237.19 36.16 1,369.99 854.18 151.35 2,456.16 248.33 3.112.36 128.79 90.60 115.11 94.80 161.09 0.00 573.75 94.23 Playground Inspection Fee Perforniing Rightssociety Fee Playground Costs Inetof fundi Depreciation Sundries 3300.LKJ 1.062.50 97.48 9.632.60 Total Expenditure ILyn.64 {484.79) Surplusl (Defiatlfor the Yr 30501.80 Scanned with Camscanner
lorton Vlll¥• •NI R•(r••tlM GnM•rAt She*t 31st Mafth 2021 A¢rumutsied Fund 24.115.47 Balano as at IrtAwl 2020 23ffi30.68 1484.791 Surplus l (lyefiat) for the ar 30501.80 23.630.68 Balan¢e as at31st Marth 2021 54.U148 resented Axed Assets 3.187.50 CurrentAssets 10,169.49 Cash at Bank: Current Acc¢yJnt 3.694.42 9,829.95 Cash at Bank: DepositAccounl 44,836.97 190.C#) Cash in Hand 190.(K) 3.441.24 Debtors and Prepayments 2,223.59 23,630.68 Totsl entA5$ets 50.944.98 rrent Uabilities 23.630.68 Total NetAssets 54132A8 Chair: Jenna Metcalfe Secretary: Lindsey Hall In my opinion. from the infonnation. books and vouther5 Supplied to me. the above Balance Sheet and Income and Expendhture Account give, respective, a true and fair vlew of the rtate of affair5 of the Village Hall as atthe 31st March 2021 and the surplus forthe period 1st April 2020tothe 31st March 2021 C. Ne Honorary Auditor Date= 18lpizoll Scanned with Camscanner