THE MILL HOUSE ANIMAL SANCTUARY
ACCOUNTS FOR THE YEAR ENDED
30 JUNE 2021 CHARITY REGISTRATION NO. 512905
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THE MILL HOUSE ANIMAL SANCTUARY YEAR ENDED 30 JUNE 2021
Contents Page Administrative Details 1
Trustees’ Report 3
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Independent Examiner’s Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Accounts 7-10
THE MILL HOUSE ANIMAL SANCTUARY
Administrative details:
Registered Charity Number: 512905 Charity Correspondent: Mrs P M Hartley Thorne Royd Hornthwaite Hill Road Thurlstone Sheffield S36 9QL Trustees: Mrs P M Hartley Miss J A Wright Miss B Howard Mrs S Hedges Mr F Cutler Mr P Howard Mr C Hart Bankers: Yorkshire Bank 211 Whitham Road Sheffield S10 2SP Co-operative Bank 84/86 West Street Sheffield S1 3SX Independent Examiner: Accounts For All Limited Chartered Accountants Back Lane Farm, Back Lane Butterton, Near Leek Staffordshire ST13 7SZ
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THE MILL HOUSE ANIMAL SANCTUARY TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2021
The trustees present their report and accounts for the year ended 30 June 2021. The accounts comply with current statutory requirements and the Statement of Recommended Practice “Accounting and Reporting by Charities” issued in March 2005.
Structure, Governance and Management
The Trust is constituted by a Declaration of Charitable Trust dated 22 June 1982.
The Mill House Animal Sanctuary is a charity registered with the Charity Commission. The constitution was formally adopted on the 22 June 1982 and no changes have since been made to the constitution.
The trustees who have served during the year and since the year end are shown on page 1.
The Executive Committee controls and provides for the administration of the affairs of the Society and in particular:-
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a) Formulate to give effect to the general policy of the Society.
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b) Give general guidance to the sub-committees and receive and consider reports from them.
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c) Accept or reject applications for the membership of the Society.
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d) Submit an annual report, statement of accounts and balance sheet to the Annual General Meeting of the Society
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e) Generally act in the name of the Society
The management and day to day running of the charity is operated by the Executive Committee. During the year the Chairman of the Executive Committee was Patricia Hartley, with the Vice Chairman being Paul Howard. The secretary was Samantha Hartley and the Honorary Treasurer was Robert Hartley.
Objectives and Activities
The principal activity of the society is the care and protection of animals and in particular horses who are in need of care and attention by reason of old age, sickness, maltreatment, neglect, poor circumstances, or other similar causes;
In furtherance of the above object but no further or otherwise the Society has the following powers:-
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a) to buy horses from markets and farms and thereby save them from slaughter.
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b) to place animals in “approved homes” where they will be looked after by people interested in their welfare and periodically visited to ensure the animals are receiving the necessary care.
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c) to do all such other things as are necessary for the attainment of the foregoing object.
THE MILL HOUSE ANIMAL SANCTUARY TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2021
Achievements and Performance
During the year ending 30 June 2021, total incoming resources from donations, legacies, gifts and other receivables were in the total sum of £215,379, an increase of £67,010 on the previous year’s total sum.
Outgoings in the charities expenditure were decreased in the year in comparison with the previous year’s results in the sum of £913 and the charities net resources were reported as ingoing in the total sum of £88,666
Financial Review
The income and expenditure for the year is detailed in the Statement of Financial Activities on page 5 and the related notes.
All funds of the Society shall, except for petty cash not exceeding One Hundred Pounds (£100.00), immediately on receipt be paid into a bank account to be opened and maintained in the name of the Society. Such account shall be under the control of the Executive Committee, which shall from time to time provide for its method of operation but so that the signature of at least two members of the Executive Committee, one of whom shall be either the Honorary Treasurer or the Chairman, shall at all times be required.
Investment Policy
The investment powers are vested with the Executive Committee. The constitution does not contain any restrictions on investments.
Approval
This report was approved by the trustees on 16[th] April 2022 and signed on their behalf by:
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Mrs P M Hartley – Trustee P. M. Hartley
Miss J A Wright – Trustee J. A. Wright
THE MILL HOUSE ANIMAL SANCTUARY INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2021
Report to the trustees of The Mill House Animal Sanctuary on the accounts for the year ended 30[th] June 2021, Charity number 512905, which are set out on pages 5 to 10.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ( the Charities Act ) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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follow the procedures laid down in the general Directions given by the Charity Commission ( under section 145(5)(b) of the Charities Act ), and
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to state whether particular matters have come to my attention.
Basis of independent examiners’ report
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent examiners’ statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act;
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
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Accounts For All Limited
Accounts For All Limited Back Lane Chartered Accountants Leek
Back Lane Farm, Butterton, Near
Staffordshire ST13 7SZ
Dated 16[th] April 2022
THE MILL HOUSE ANIMAL SANCTUARY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2021
| Notes Incoming resources Donations 2 ( a ) Legacies 2 ( b ) Gifts Proft on sale of asset (property) 2 ( c ) Bank interest receivable Total incoming resources Resources expended Cost of generating funds: Fundraising and Publicity 3 Charitable expenditure: Costs in furtherance of charitable objects 4 Management and Administration 5 Total resources expended 6 |
2021 2020 £ £ 29,870 37,164 179,043 105,54 7 6,466 - 5,658 - - - |
|---|---|
| 215,379 148,36 9 |
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| - 65 66,767 74,259 59,946 53,302 |
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| 126,713 127,62 6 |
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Net incoming/(outgoing) resources for the year
Reconciliation of funds
Total funds brought forward at 1 July
Total funds carried forward at 30 June
| 88,666 | |
|---|---|
| 20,743 | |
| 26,688 | 5,945 |
| 115,354 | 26,688 |
THE MILL HOUSE ANIMAL SANCTUARY BALANCE SHEET FOR THE YEAR ENDED 30 JUNE 2021
| Notes Fixed assets Tangible assets 7 Current assets Debtors 8 Cash in hand 9 Current liabilities - amounts falling due within 10 one year |
2021 2020 £ £ 151,43 8 149,50 2 |
|---|---|
| 151,43 8 149,50 2 7,693 3,769 92,197 6,563 |
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| 99,890 10,332 (135,97 4) (133,14 6) |
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Net current assets/(liabilities) Total assets less current liabilities Represented by: Unrestricted fund
| (36,084 | (122,814 |
|---|---|
| ) | ) |
| 115,35 | 26,688 |
| 4 | |
| 115,35 | 26,688 |
| 4 |
Approved by the Trustees on 16[th] April 2022 MRS P M HARTLEY P.M. Hartley Trustee
and signed on their behalf by:
MISS J A WRIGHT J.A. Wright Trustee
THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2021
1. Accounting policies
Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities published in March 2005.
Depreciation
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Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Outside Buildings -25% reducing balance Sundry Equipment -25% reducing balance Land & Buildings -over 50 years Motor Vehicles -25% reducing balance Cat Chalet and Hut -25% reducing balance Horse Trailer -25% reducing balance
Donations and gift aid
Donations and gift aid are accounted for when received. Any tax recoverable arising on the receipts is accounted for on an accruals basis.
Investment and other income
Investment and other income have been accounted for on an accruals basis.
2. Incoming resources
| a) Donations Donations and fund raising activities b) Legacies Legacies c) Gifts Covenanted income Gift aid credits |
2021 2020 £ £ 29,870 37,16 4 |
|---|---|
| 179,04 3 105,5 47 |
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| 5,388 4,715 1,078 943 |
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| 6,466 5,658 |
| THE | MILL HOUSE ANIMAL SANCTUARY | ||
|---|---|---|---|
| NOTES TO THE ACCOUNTS | |||
| FOR | THE YEAR ENDED 30 JUNE 2021 | ||
| 3. | Fundraising and Publicity | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Advertising costs | - | - | |
| Other fundraising costs | - | 65 |
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| 4. Costs in furtherance of Charitable Objects Provision of charitable services: Purchase and Upkeep of Animals 5. Management and Administration Salaries Ofice costs Audit & accountancy fees Legal and professional Interest payable Other 6. Total Resources Expended Staf Costs Depreciat ion Other costs £ £ £ Direct charitable - - 66,767 expenditure Fundraising and - - - publicity Management and 33,175 11,715 15,056 administratio n 33,175 11,715 **81,823 ** |
4. Costs in furtherance of Charitable Objects Provision of charitable services: Purchase and Upkeep of Animals 5. Management and Administration Salaries Ofice costs Audit & accountancy fees Legal and professional Interest payable Other 6. Total Resources Expended Staf Costs Depreciat ion Other costs £ £ £ Direct charitable - - 66,767 expenditure Fundraising and - - - publicity Management and 33,175 11,715 15,056 administratio n 33,175 11,715 **81,823 ** |
- 65 |
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| 2021 2020 £ £ 66,76 7 74,25 9 |
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| 2021 2020 £ £ 33,17 5 32,22 6 25,79 0 20,12 7 75 0 600 166 2 31 - - 65 118 |
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| 59,94 6 53,30 2 |
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| Total Funds Total Funds 2021 2020 £ £ 66,767 74,25 9 - 65 59,946 53,30 2 |
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| 33,175 11,715 **81,823 ** |
126,71 3 127,6 26 |
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THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2021
7. Tangible Fixed Assets
| Tangible Fixed Assets |
|
|---|---|
| Cost At 1 Jul 2020 Additio ns Disposa ls At 30 Jun 2021 Depreciation At 1 Jul 2020 Charge for the year On Disposals At 30 Jun 2021 Net Book Value At 30 Jun 2021 At 30 Jun2020 |
Outsid e buildin gs Cat chalet & hut Sundry equipme nt Land and buildin gs Other assets Total £ £ £ £ £ £ 49,223 728 99,760 200,50 0 65,274 415,48 5 - - - - 5,710 - - - 7,941 - 13,651 - |
| 49,223 728 105,470 200,50 0 73,215 415,48 5 48,218 401 97,390 68,170 51,804 265,98 3 251 - 82 - 2,020 - 4,010 - 5,352 - 11,715 - |
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| 48,469 483 99,410 72,180 57,156 277,69 8 754 245 6,060 128,32 0 16,059 151,43 8 |
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| 1,005 327 2,370 132,33 0 13,470 149,50 2 |
8. Debtor s
| Income tax recoverable Prepayments V.A.T. recoverable |
2021 2020 £ £ 2,770 1,693 1,950 1,639 2,973 437 |
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| 7,693 3,769 |
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9. Cash at bank and in hand
| Current account Cash in hand |
2021 2020 £ £ 92147 65 13 50 5 0 |
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| 92197 1339 |
THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2021
10 Liabilities - amounts falling due within one . year
| 2021 | 2021 | 2020 | |
|---|---|---|---|
| £ | £ | ||
| Trade creditors | 1,981 | 1,753 | |
| Bank loan | - | - | |
| Other creditors | 1133,2 | 1166130,7 | |
| 43 | 93 | ||
| Bank current a/c | - | - | |
| Accrual | 750 | 60 | |
| s | 0 | ||
| 135,974 | 11331 | ||
| 46 |
Other creditors relates to money outstanding to Mrs P Hartley, a trustee of the charity. The balance at 30th June 2021 was £133,243 (2019 - £130,793).
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11 Trustees Remuneration and Expenses
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No Remuneration was paid to the trustees during the year.
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