## **THE MILL HOUSE ANIMAL SANCTUARY**
**ACCOUNTS FOR THE YEAR ENDED**
**30 JUNE 2021 CHARITY REGISTRATION NO. 512905**
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# **THE MILL HOUSE ANIMAL SANCTUARY YEAR ENDED 30 JUNE 2021**
**Contents Page** Administrative Details 1
Trustees’ Report 3
2-
Independent Examiner’s Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Accounts 7-10
## **THE MILL HOUSE ANIMAL SANCTUARY**
## **Administrative details:**
Registered Charity Number: 512905 Charity Correspondent: Mrs P M Hartley Thorne Royd Hornthwaite Hill Road Thurlstone Sheffield S36 9QL Trustees: Mrs P M Hartley Miss J A Wright Miss B Howard Mrs S Hedges Mr F Cutler Mr P Howard Mr C Hart Bankers: Yorkshire Bank 211 Whitham Road Sheffield S10 2SP Co-operative Bank 84/86 West Street Sheffield S1 3SX Independent Examiner: Accounts For All Limited Chartered Accountants Back Lane Farm, Back Lane Butterton, Near Leek Staffordshire ST13 7SZ
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## **THE MILL HOUSE ANIMAL SANCTUARY TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2021**
The trustees present their report and accounts for the year ended 30 June 2021. The accounts comply with current statutory requirements and the Statement of Recommended Practice “Accounting and Reporting by Charities” issued in March 2005.
## **Structure, Governance and Management**
The Trust is constituted by a Declaration of Charitable Trust dated 22 June 1982.
The Mill House Animal Sanctuary is a charity registered with the Charity Commission. The constitution was formally adopted on the 22 June 1982 and no changes have since been made to the constitution.
The trustees who have served during the year and since the year end are shown on page 1.
The Executive Committee controls and provides for the administration of the affairs of the Society and in particular:-
- a) Formulate to give effect to the general policy of the Society.
- b) Give general guidance to the sub-committees and receive and consider reports from them.
- c) Accept or reject applications for the membership of the Society.
- d) Submit an annual report, statement of accounts and balance sheet to the Annual General Meeting of the Society
- e) Generally act in the name of the Society
The management and day to day running of the charity is operated by the Executive Committee. During the year the Chairman of the Executive Committee was Patricia Hartley, with the Vice Chairman being Paul Howard. The secretary was Samantha Hartley and the Honorary Treasurer was Robert Hartley.
## **Objectives and Activities**
The principal activity of the society is the care and protection of animals and in particular horses who are in need of care and attention by reason of old age, sickness, maltreatment, neglect, poor circumstances, or other similar causes;
In furtherance of the above object but no further or otherwise the Society has the following powers:-
2
- a) to buy horses from markets and farms and thereby save them from slaughter.
- b) to place animals in “approved homes” where they will be looked after by people interested in their welfare and periodically visited to ensure the animals are receiving the necessary care.
- c) to do all such other things as are necessary for the attainment of the foregoing object.
## **THE MILL HOUSE ANIMAL SANCTUARY TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2021**
## **Achievements and Performance**
During the year ending 30 June 2021, total incoming resources from donations, legacies, gifts and other receivables were in the total sum of £215,379, an increase of £67,010 on the previous year’s total sum.
Outgoings in the charities expenditure were decreased in the year in comparison with the previous year’s results in the sum of £913 and the charities net resources were reported as ingoing in the total sum of £88,666
## **Financial Review**
The income and expenditure for the year is detailed in the Statement of Financial Activities on page 5 and the related notes.
All funds of the Society shall, except for petty cash not exceeding One Hundred Pounds (£100.00), immediately on receipt be paid into a bank account to be opened and maintained in the name of the Society. Such account shall be under the control of the Executive Committee, which shall from time to time provide for its method of operation but so that the signature of at least two members of the Executive Committee, one of whom shall be either the Honorary Treasurer or the Chairman, shall at all times be required.
## **Investment Policy**
The investment powers are vested with the Executive Committee. The constitution does not contain any restrictions on investments.
## **Approval**
This report was approved by the trustees on 16[th] April 2022 and signed on their behalf by:
3
Mrs P M Hartley – Trustee _P. M. Hartley_
Miss J A Wright – Trustee _J. A. Wright_
## **THE MILL HOUSE ANIMAL SANCTUARY INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2021**
Report to the trustees of The Mill House Animal Sanctuary on the accounts for the year ended 30[th] June 2021, Charity number 512905, which are set out on pages 5 to 10.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ( the Charities Act ) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- follow the procedures laid down in the general Directions given by the Charity Commission ( under section 145(5)(b) of the Charities Act ), and
- to state whether particular matters have come to my attention.
## **Basis of independent examiners’ report**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
## **Independent examiners’ statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act;
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
4
_Accounts For All Limited_
**Accounts For All Limited Back Lane Chartered Accountants Leek**
**Back Lane Farm, Butterton, Near**
**Staffordshire ST13 7SZ**
**Dated 16[th] April 2022**
## **THE MILL HOUSE ANIMAL SANCTUARY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2021**
|**Notes**
**Incoming resources**
Donations
2 ( a )
Legacies
2 ( b )
Gifts
Proft on sale of asset (property)
2 ( c )
Bank interest receivable
**Total incoming resources**
**Resources expended**
**Cost of generating funds:**
Fundraising and Publicity
3
**Charitable expenditure:**
Costs in furtherance of charitable
objects
4
Management and Administration
5
**Total resources expended**
6|**2021**
**2020**
**£**
**£**
29,870
37,164
179,043
105,54
7
6,466
-
5,658
-
-
-|
|---|---|
||215,379
148,36
9|
||-
65
66,767
74,259
59,946
53,302|
||126,713
127,62
6|
5
**Net incoming/(outgoing) resources for the year**
## **Reconciliation of funds**
Total funds brought forward at 1 July
**Total funds carried forward at 30 June**
|88,666||
|---|---|
||20,743|
|26,688|5,945|
|115,354|26,688|
## **THE MILL HOUSE ANIMAL SANCTUARY BALANCE SHEET FOR THE YEAR ENDED 30 JUNE 2021**
|**Notes**
**Fixed assets**
Tangible assets
7
**Current assets**
Debtors
8
Cash in hand
9
**Current liabilities - amounts falling**
**due within**
10
**one year**|**2021**
**2020**
**£**
**£**
151,43
8
149,50
2|
|---|---|
||151,43
8
149,50
2
7,693
3,769
92,197
6,563|
||99,890
10,332
(135,97
4)
(133,14
6)|
6
**Net current assets/(liabilities) Total assets less current liabilities Represented by:** Unrestricted fund
|(36,084|(122,814|
|---|---|
|)|)|
|115,35|26,688|
|4||
|||
|115,35|26,688|
|4||
Approved by the Trustees on 16[th] April 2022 MRS P M HARTLEY _P.M. Hartley_ Trustee
and signed on their behalf by:
MISS J A WRIGHT _J.A. Wright_ Trustee
## **THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2021**
## **1. Accounting policies**
## **Basis of accounting**
The financial statements have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities published in March 2005.
## **Depreciation**
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Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Outside Buildings -25% reducing balance Sundry Equipment -25% reducing balance Land & Buildings -over 50 years Motor Vehicles -25% reducing balance Cat Chalet and Hut -25% reducing balance Horse Trailer -25% reducing balance
## **Donations and gift aid**
Donations and gift aid are accounted for when received. Any tax recoverable arising on the receipts is accounted for on an accruals basis.
## **Investment and other income**
Investment and other income have been accounted for on an accruals basis.
## **2. Incoming resources**
|**a)**
**Donations**
Donations and fund raising
activities
**b)**
**Legacies**
Legacies
**c)**
**Gifts**
Covenanted income
Gift aid credits|**2021**
**2020**
**£**
**£**
29,870
37,16
4|
|---|---|
||179,04
3
105,5
47|
||5,388
4,715
1,078
943|
||6,466
5,658|
|**THE**|**MILL HOUSE ANIMAL SANCTUARY**|||
|---|---|---|---|
|**NOTES TO THE ACCOUNTS**||||
|**FOR**|**THE YEAR ENDED 30 JUNE 2021**|||
|**3.**|**Fundraising and Publicity**|||
|||**2021**|**2020**|
|||**£**|**£**|
||Advertising costs|-|-|
||Other fundraising costs|-|65|
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|**4.**
**Costs in furtherance of Charitable**
**Objects**
**Provision of charitable services:**
Purchase and Upkeep of Animals
**5.**
**Management and Administration**
Salaries
Ofice costs
Audit &
accountancy fees
Legal and professional
Interest payable
Other
**6.**
**Total Resources Expended**
**Staf**
**Costs**
**Depreciat**
**ion**
**Other**
**costs**
**£**
**£**
**£**
Direct
charitable
**-**
**-**
**66,767 **
expenditure
Fundraising
and
**-**
**-**
**-**
publicity
Management
and
**33,175**
**11,715**
**15,056 **
administratio
n
**33,175**
**11,715**
**81,823 **|**4.**
**Costs in furtherance of Charitable**
**Objects**
**Provision of charitable services:**
Purchase and Upkeep of Animals
**5.**
**Management and Administration**
Salaries
Ofice costs
Audit &
accountancy fees
Legal and professional
Interest payable
Other
**6.**
**Total Resources Expended**
**Staf**
**Costs**
**Depreciat**
**ion**
**Other**
**costs**
**£**
**£**
**£**
Direct
charitable
**-**
**-**
**66,767 **
expenditure
Fundraising
and
**-**
**-**
**-**
publicity
Management
and
**33,175**
**11,715**
**15,056 **
administratio
n
**33,175**
**11,715**
**81,823 **|-
65|
|---|---|---|
|||**2021**
**2020**
**£**
**£**
66,76
7
74,25
9|
|||**2021**
**2020**
**£**
**£**
33,17
5
32,22
6
25,79
0
20,12
7
75
0
600
166
2
31
-
-
65
118|
|||59,94
6
53,30
2|
|||**Total**
**Funds**
Total
Funds
**2021**
2020
**£**
**£**
**66,767**
**74,25**
**9**
**-**
**65**
**59,946**
**53,30**
**2**|
||**33,175**
**11,715**
**81,823 **|**126,71**
**3**
**127,6**
**26**|
9
## **THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2021**
## **7. Tangible Fixed Assets**
|**Tangible Fixed**
**Assets**||
|---|---|
|**Cost**
At 1 Jul 2020
Additio
ns
Disposa
ls
**At 30 Jun 2021**
**Depreciation**
At 1 Jul 2020
Charge for the
year
On Disposals
**At 30 Jun 2021**
**Net Book**
**Value**
**At 30 Jun 2021**
At 30 Jun2020|**Outsid**
**e**
**buildin**
**gs**
**Cat**
**chalet**
**& hut**
**Sundry**
**equipme**
**nt**
**Land**
**and**
**buildin**
**gs**
**Other**
**assets**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**49,223**
**728**
**99,760**
**200,50**
**0**
**65,274**
**415,48**
**5**
**-**
**-**
**-**
**-**
**5,710**
**-**
**-**
**-**
**7,941**
**-**
**13,651**
**-**|
||**49,223**
**728**
**105,470**
**200,50**
**0**
**73,215**
**415,48**
**5**
**48,218**
**401**
**97,390**
**68,170**
**51,804**
**265,98**
**3**
**251**
**-**
**82**
**-**
**2,020**
**-**
**4,010**
**-**
**5,352**
**-**
**11,715**
**-**|
||**48,469**
**483**
**99,410**
**72,180**
**57,156**
**277,69**
**8**
**754 **
**245**
**6,060**
**128,32**
**0**
**16,059**
**151,43**
**8**|
||**1,005**
**327**
**2,370**
**132,33**
**0**
**13,470**
**149,50**
**2**|
## **8. Debtor s**
|Income tax recoverable
Prepayments
V.A.T. recoverable|**2021**
**2020**
**£**
**£**
2,770
1,693
1,950
1,639
2,973
437|
|---|---|
||7,693
3,769|
10
## **9. Cash at bank and in hand**
|Current account
Cash in hand|**2021**
**2020**
**£**
**£**
92147
65
13
50
5
0|
|---|---|
||92197
1339|
## **THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2021**
## **10 Liabilities - amounts falling due within one . year**
||**2021**|**2021**|**2020**|
|---|---|---|---|
|||**£**|**£**|
|Trade creditors||1,981|1,753|
|Bank loan||-|-|
|Other creditors|1133,2||1166130,7|
||43||93|
|Bank current a/c||-|-|
|Accrual||750|60|
|s|||0|
||135,974||11331|
||||46|
Other creditors relates to money outstanding to Mrs P Hartley, a trustee of the charity. The balance at 30th June 2021 was £133,243 (2019 - £130,793).
**.**
**11 Trustees Remuneration and Expenses**
11
No Remuneration was paid to the trustees during the year.
12