Cymdeithas Hanes Teuluoedd Gwynedd l Gwynedd Family History Society Trusteeg Annual Report Year Ended 31" December, 2023 The trustees present their report and the audited (independent examiner) financial statements of the charity for the vear ended 31° December, 2023. References and admlnlstrntlon detsils- Re8iStered charlty name Welsh - Cymdeith35 Hanes Teuluoedd Gwynedd English - Gwynedd Family History Society Charlty reglstrdtlon number 512854 Prlnclpal office Yr Ael4wid, 3-5 Church Street. Caernarfon, LL55 ISW The Trustees Mrs. Mair Wyn Read Mr. Gwilym Rhy5 Lewls Mr. John Dilvryn Willlams Mrs. Evelyn Hughes Mrs. Susan Thomas Mrs. Dvrynwen Uoyd Mather Mrs. Margaret Uoyd Jones Mr. Myfyr Wyn Hughes Mrs. Norah Davies Mr. Bryan Jones Mr. leuan Elis Tomos Mrs. Helen Hughes Mr. Gerallt Jones Mr. Dafydd Roberts Mrs. Pegi Allsop Independent examlner Mrs. Averil Francls, Bryn Coleu, Uanddaniel, Anglesey. LL60 6DY Structure• governance and management The Society is adminlstered by the Executive Committee which consists of four elected officers (Chairperson, Vlce Chairperson, General Secretary and Treasurer) and two Branch Trustee representatives from each Branch. Branch Trustees are elected at the Branch Annual General Meetlng. The Society Officers are elected at the Annual General Meetlng. The Executive Committee meets a mlnlmum offour tlmes a year. Five members shall form è quorum. The Annual General Meetin8 is held in May. The society may elect a President who shall be an ex-officlo member of the Commlttee. Socletrfs Oblectlves The objectives of the Soclety shall be to promote for the benefit. information and education of the public the studv of genealogy, heraldry, family history and local history in the 'Area' In furtherance of thls. but not otherwise, the Society may.. 11 Print and publish a Journal hereinafter to be known as GWiddiaU Gwynedd Roots. ill Arrange a programme or lertures, visits and other activities. iiil Hold and maintsln a library of printed and other works for the use of the Societ*s Members. iv) Pursue collaborattve artlons with similar societies and with established supportive bodies such as churches, Ilbraries. record offices and educational institutions. vl Seek out, transcribe, index and wherever possible publish material. vi} Collect monies through the medium of subscriptions, 8ifts, grants and by any other lawful means.
vill Do all other lawful things that are necessary for the attainment of the above objectives. viiil Affiliate to and support the attivities of the Federation of Family History Societies in its pursuit of these and similar activities. The Society shall seek and maintsin its Charitable status as a Chartty recognised by the Charity Commissioners. Achievements and Performance The income from membership subscriptions was £17.771 Iprevious year £15,667), an increase of £2,104. This IS partly due to an increase in membership subscription rate5, however the number of members did increase by 27. Sales of publications and journals was £5,865 {previous year £4.505), an increase of £1,360. Interest earned from monies held in the CCLA COIF Charities Dep051t Fund was £846 Iprevious year £1801. Gift ald totalled £2,070 (previous year £1,662). Total income from all sources was £28,875 Iprevlous year £25,902) an Increase of £2m973 The main expenditure included- production of the bi-annual journal £2,761 {previous year £2,296) an increase of £465; journal postage £3,999 (previous year £2,967) an increase of £1,302,. rentsl costs of our research room and offices at the Caernarfon Library £2.632 Iprevlous year £2,169) an increase of £463- rental costs of our storage room and shared office at Yr Aelwyd £976 Iprevlous year £9041 an increase of £72,. Vbsite licences and maintenance £829 Ino compatible fbgure for the previous year as costs related to website set-up),. lease of our main photocopler £1,128 (contract agreement, therefore same cost the previous yearl,. payments to lecturers/speakers at Branch Meetin8S £540 Iprevious year £2451 an Increase of £295, however lockdowns had an impart on face to face meetings the previous year due to lockdowns. The Society hired a double-stall on the National Eisteddfod field whlch was held in Boduan, Gwynedd In August, 2023. The aim was to promote the Society. boost membership and sales. Total total expendlture amounted to £4,508, however the cost was offset by almost ha due to an award of £2,IKiO from "Cronfa Elw Park Jones" I'Park Jones Fund"). The Society benefitted from increased membershlp and sales and greater publlc awareness of what we as a Society can provlde in terms of 8enealo8ical research. The trustees and offlcers of the Society are always lookin8 at ways of reducln8 Costs. The cost of posta8e has increased considerably during recent tlmes and. following a trlal period. it was declded to use a mailin8 System called 'Mailchlmp' to inform members of upcoming meetings, lectures. projects and other newsworthy items. The annual cost of Mailchimp for 2023 was £267. We have found Mailchimp to be a very useful addition to our webslte and facebook. Projects- It has been an extremely busy 12 months completlng prolects in time for the National Eisteddfod as well as generating enough publications for sales orders and keeping on top of sortin8 all our resources both in paper and dlgStal formats. An appeal for help will be made for any member who could assist and support the temporary Project's officer, as this officer is undertaking other roles within the Society. Recording memorial inscriponS at Gorffwysfa Llanllyfni, St Rhedyw and Brynaerau Coetmor ICI, Tln y Groes, Caerhun and Trefor were completed over the last 12 months w¢th many more now neoringcompletion, or inthe pipelineto begin. oncethe weather improves. Thesoclety has a150 been working on joint ventures with other local history societies. one being Tanysgrafell YGA, in Uandegai. We will continue to raise awareness of the Society through our website, facebook and newsletters and seek addltlonal volunteers to assist with our projects. We will also explore any grants that may be available to a15t wlth our projects and other work. Trustees - The board of Trustees have consented to request by two members to resign as trustees due to thelr advancin8 years and health. They are,111 Gwyndaf Williams and121 John Meredydd Barlow. Two members of the Society have agreed to become trustees, they are111 our PIdent. John Dilvryn Williams and111 our webmaster, Pegi Allsop. The trustees, annual report was approved on 18 May. 2024 and signed on behalf of the board of trustees by:" Ig os.? Mair Wyn Read, Chalrperson
Bryn Goleu, Llanddaniel, Ynys M6n, LL60 6DY 11th March, 2024 The Trustees, Gwynedd Family History Society, 3-5 Church Street, Caemarfon, Gwynedd, LL55 1AS I have completed the audit of the Gwynedd Famity History Society's accounts for the financial year 1 January, 2023 to 318t December, 2023. The audit has been carried out by scrulinising the financial details provided, bank statements, income and expenditure accounts, the detailed excel data analysis and accompanying invoices verfying the expenditure. I have the pleasure of confirming that the accounts have been completed accurately and should be adopted by your Society. Yours faithfully, Mrs. Averil Fran Independent Examiner