KEELBY VILLAGE HALL TRUST
Charity Number 512808
Trustees’ Annual Report
for the period 1st January 2024 to 31 st December 2024
ves and Actvites Object
Keelby Village Hall is held in trust for the use of the inhabitants of the Parish of Keelby and surrounding area to be used for educational and recreational purposes with the object of improving opportunities for all in the area.
The focus of the charity is to maintain the hall in good order and to be easily accessible to all ages, abilities and beliefs. To this end hiring rates are kept as low as possible and any income not needed for immediate running costs is used for maintenance and the improvement of facilities.
Fund raising is also undertaken and grants sought for improvement projects. The management committee constantly strive to improve facilities while staying sympathetic to the fabric of the Village Hall.
The trustees always have regard to Charity Commission guidance on the importance of public benefit.
Achievements and Performance
2024 was the busiest year since reopening after the pandemic. The Village Hall was in use every weekday and often at weekends. A successful pantomime was held in January, to be followed by two tea parties in June and November, a Gala in June and two live musical events with the Moggies in October and Budapest Cafe Orchestra in November.
The year also saw the re-opening of the Village Hall bar, focussing on a limited range of drinks and staffed by volunteers. The bar has been very well received and raised funds for the Village Hall.
2024 saw the much needed replacement of a leaking asbestos roof and the installation of a new electrical distribution board. These projects were made possible by grants from the Acre Platinum Jubilee Fund and West Lindsey District Council. Due to a generous grant from the Alice South charity we were also able to replace the oven in the main kitchen.
In November the treasurer Emma White resigned and was replaced by Gill Wallace Armstrong.
Also in November an Open Day was held to promote the Village Hall and its hirers and to collect subs for one of our main fundraisers, the 200 Club, which remained very well supported.
The garden continued to be developed over the year for the benefit of all.
Our media consultants continue to run a website to promote the Village Hall and develop our presence on Facebook.
Financial Review
Summary
Income for 2024 £31933.75
Expenditure for 2024 £42,390.65
Income
Income came from regular lettings, the 200 Club remained successful and the WLDC Lottery made a valuable contribution to funds.
Fundraising events during the year were led by the Gala, which was extremely popular in the Village and to which many Village Hall volunteers made a large contribution and the ever popular Pantomime which continued to attract many people to the Hall.
Two tea parties and two live music events with the Moggies and the Budapest Cafe Orchestra were also very popular.
We were sad to see the closure of Rascals Preschool, resulting in Keelby losing a valuable village resource and the Village Hall losing an important revenue stream.
Expenditure
Expenditure went up substantially to cover the roof, distribution board and oven projects because despite receiving grants the Village Hall also needed to contribute a substantial amount towards them.
Energy bills continued to be high and remain a concern.
Administratve Structure
The management committee consists of volunteers from Keelby and representatives of user groups. All are elected at an annual general meeting. Officers are elected and audited accounts presented for approval. All decisions, apart from day to day running and maintenance issues, are taken at open committee meetings held in the Hall and decided by majority vote. Meetings are held ten times a year.
Keelby Village Hall is affiliated to YMCA/Community Lincs, who offer information and support.
Keelby Village Hall is on King Street Keelby DN41 8EE
Members of the Commitee
Chairperson Mrs Jane Mitchell
Vice Chairman Mr Dave Ash
Secretary Ms Louisa Atkinson
Treasurer Ms Emma White / Ms Gill Wallace Armstrong
Mrs Mavis Waller Mrs Norma Thompson
Mrs Sally Skipworth Mrs Therese Smaller Mr Owen Bierley Mr Rob Neilson Mr Brian Thompson Mr John Whitbread Mr Bryan Nelson Mrs Liz Nelson
KEELBY VILLAGE HALL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
¢elb Villa e Hall Contants of th Annual Re For the Year Ended 31 December 2024 Statement of finanaal activities Balanc8 Sh8et Accountant's Report
Keelb Villa e Hall Statement of Financlal Activities for the ear ended 31 Decernber 2024 2024 2023 Incomin Resources Lettin Rascals Pantomime Other 200 Club (net) Snooker club Donations Bank interest Fund raising activities Gala net profit Parish Council Rifle club Bar profit WLDC Lottery Grants 531.81 2.400.00 6.811.70 1.399.00 110.00 1,090.81 4.43 2,541.40 1,263.59 500.00 425.00 353.91 967.50 13,534.60 10,281.00 5,553.00 1,133.00 220.00 141.87 3.65 735.00 425.00 724.50 4,113.00 31,933.75 23,330.02 Resources ex nded Performing Rights Society Key holder services Cleaning services Gardener & hedge cutting Heating and lighting Insurance Water rates Repairs & renewals Cleaning materials Depreciation Audit fee Replace flat roof Sundries License renewal Websile cosls 454.66 3.600.00 3,000.00 372.95 6,201.37 3.186.82 569.06 9,114.09 483.95 20.00 354.38 3,600.00 3,000.00 320.00 3,966.17 2,877.30 516.78 1,554.50 439.95 24.00 50.00 14.087.50 565.05 375.20 360.00 756.35 180.00 360.00 42,390.65 10,456.90 17,999.41 5,330.61 Net incomingl(outgoing) resources Page 1
Keelb Villa e Hall Balance Sheet as at 31 December 2024 2023 Flxed Assets Cost De reciation Freehold land and propety 20,QKX).00 20,000.00 20,000.00 Furniture, fittings and equipment 17,129.(X) 17,051.00 78.th) 20,078.00 98.00 20,098.00 Current assets Balance at bank- current account - deposit account 11,996.19 309.39 352.83 1,052.84 500.00 14,211.25 19,989.37 304.96 35.24 3.983.75 Cash in hand Debtor Bar stock 24,313.32 Current Ilabllltles Creditors Accruals 1.680.83 1,296.00 50.00 1,346.00 1.680.83 Net current assets 12.530.42 22,967.32 Net asse 32,608.42 43,065.32 of the Charl Funds brought forward Net Incomingl(outgoing) resouices Funds carried forward 43,065.32 10,456.90 32,608.42 37,734.71 5,330.61 43.065.32 The Financial Statements were approved by the Twstees on behaff by: and signed on their Chairman Treasurer Gillian Armslrong Page 2
Keelb Villa e Hall Inde ndent Examiners Re ort to the Trustees of Keelb Villa e Hall I report to the trustees on my examinalion of the accounts of Keelby Village Hall for the year ended 31 December 2024. Responsibilities and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the CharitEs Act 2011 ('the Act,) I report in respect of my examination of the Trusfs accounts carried out under sects'or) 145 of the 2011 Act and in carrying out my examinalion I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act Independent examlneVs statemènt I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect. 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act., or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Leonard Booth FMA4T Fellow Member of the ASsCciat of Accounting Technicians 5 Church Lane Keelby Grimsby N E Lineoinshire DN418ED Page 3
KEELBY VILLAGE HALL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
¢elb Villa e Hall Contants of th Annual Re For the Year Ended 31 December 2024 Statement of finanaal activities Balanc8 Sh8et Accountant's Report
Keelb Villa e Hall Statement of Financlal Activities for the ear ended 31 Decernber 2024 2024 2023 Incomin Resources Lettin Rascals Pantomime Other 200 Club (net) Snooker club Donations Bank interest Fund raising activities Gala net profit Parish Council Rifle club Bar profit WLDC Lottery Grants 531.81 2.400.00 6.811.70 1.399.00 110.00 1,090.81 4.43 2,541.40 1,263.59 500.00 425.00 353.91 967.50 13,534.60 10,281.00 5,553.00 1,133.00 220.00 141.87 3.65 735.00 425.00 724.50 4,113.00 31,933.75 23,330.02 Resources ex nded Performing Rights Society Key holder services Cleaning services Gardener & hedge cutting Heating and lighting Insurance Water rates Repairs & renewals Cleaning materials Depreciation Audit fee Replace flat roof Sundries License renewal Websile cosls 454.66 3.600.00 3,000.00 372.95 6,201.37 3.186.82 569.06 9,114.09 483.95 20.00 354.38 3,600.00 3,000.00 320.00 3,966.17 2,877.30 516.78 1,554.50 439.95 24.00 50.00 14.087.50 565.05 375.20 360.00 756.35 180.00 360.00 42,390.65 10,456.90 17,999.41 5,330.61 Net incomingl(outgoing) resources Page 1
Keelb Villa e Hall Balance Sheet as at 31 December 2024 2023 Flxed Assets Cost De reciation Freehold land and propety 20,QKX).00 20,000.00 20,000.00 Furniture, fittings and equipment 17,129.(X) 17,051.00 78.th) 20,078.00 98.00 20,098.00 Current assets Balance at bank- current account - deposit account 11,996.19 309.39 352.83 1,052.84 500.00 14,211.25 19,989.37 304.96 35.24 3.983.75 Cash in hand Debtor Bar stock 24,313.32 Current Ilabllltles Creditors Accruals 1.680.83 1,296.00 50.00 1,346.00 1.680.83 Net current assets 12.530.42 22,967.32 Net asse 32,608.42 43,065.32 of the Charl Funds brought forward Net Incomingl(outgoing) resouices Funds carried forward 43,065.32 10,456.90 32,608.42 37,734.71 5,330.61 43.065.32 The Financial Statements were approved by the Twstees on behaff by: and signed on their Chairman Treasurer Gillian Armslrong Page 2
Keelb Villa e Hall Inde ndent Examiners Re ort to the Trustees of Keelb Villa e Hall I report to the trustees on my examinalion of the accounts of Keelby Village Hall for the year ended 31 December 2024. Responsibilities and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the CharitEs Act 2011 ('the Act,) I report in respect of my examination of the Trusfs accounts carried out under sects'or) 145 of the 2011 Act and in carrying out my examinalion I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act Independent examlneVs statemènt I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect. 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act., or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Leonard Booth FMA4T Fellow Member of the ASsCciat of Accounting Technicians 5 Church Lane Keelby Grimsby N E Lineoinshire DN418ED Page 3