## **KEELBY VILLAGE HALL TRUST** 

## **Charity Number 512808** 

## **Trustees’ Annual Report** 

## **for the period 1st January 2024 to 31 st December 2024** 

## **ves and Actvites Object** 

Keelby Village Hall is held in trust for the use of the inhabitants of the Parish of Keelby and surrounding area to be used for educational and recreational purposes with the object of improving opportunities for all in the area. 

The focus of the charity is to maintain the hall in good order and to be easily accessible to all ages, abilities and beliefs. To this end hiring rates are kept as low as possible and any income not needed for immediate running costs is used for maintenance and the improvement of facilities. 

Fund raising is also undertaken and grants sought for improvement projects. The management committee constantly strive to improve facilities while staying sympathetic to the fabric of the Village Hall. 

The trustees always have regard to Charity Commission guidance on the importance of public benefit. 



## **Achievements and Performance** 

2024 was the busiest year since reopening after the pandemic. The Village Hall was in use every weekday and often at weekends. A successful pantomime was held in January, to be followed by two tea parties in June and November, a Gala in June and two live musical events with the Moggies in October and Budapest Cafe Orchestra in November. 

The year also saw the re-opening of the Village Hall bar, focussing on a limited range of drinks and staffed by volunteers. The bar has been very well received and raised funds for the Village Hall. 

2024 saw the much needed replacement of a leaking asbestos roof and the installation of a new electrical distribution board. These projects were made possible by grants from the Acre Platinum Jubilee Fund and West Lindsey District Council. Due to a generous grant from the Alice South charity we were also able to replace the oven in the main kitchen. 

In November the treasurer Emma White resigned and was replaced by Gill Wallace Armstrong. 

Also in November an Open Day was held to promote the Village Hall and its hirers and to collect subs for one of our main fundraisers, the 200 Club, which remained very well supported. 

The garden continued to be developed over the year for the benefit of all. 

Our media consultants continue to run a website to promote the Village Hall and develop our presence on Facebook. 



## **Financial Review** 

## Summary 

Income for 2024   £31933.75 

Expenditure for 2024   £42,390.65 

## Income 

Income came from regular lettings, the 200 Club remained successful and the WLDC Lottery made a valuable contribution to funds. 

Fundraising events during the year were led by the Gala, which was extremely popular in the Village and to which many Village Hall volunteers made a large contribution and the ever popular Pantomime which continued to attract many people to the Hall. 

Two tea parties and two live music events with the Moggies and the Budapest Cafe Orchestra were also very popular. 

We were sad to see the closure of Rascals Preschool, resulting in Keelby losing a valuable village resource and the Village Hall losing an important revenue stream. 

## Expenditure 

Expenditure went up substantially to cover the roof, distribution board and oven projects because despite receiving grants the Village Hall also needed to contribute a substantial amount towards them. 

Energy bills continued to be high and remain a concern. 



## **Administratve Structure** 

The management committee consists of volunteers from Keelby and representatives of user groups. All are elected at an annual general meeting. Officers are elected and audited accounts presented for approval. All decisions, apart from day to day running and maintenance issues, are taken at open committee meetings held in the Hall and decided by majority vote. Meetings are held ten times a year. 

Keelby Village Hall is affiliated to YMCA/Community Lincs, who offer information and support. 

Keelby Village Hall is on King Street Keelby DN41 8EE 

Members of the Commitee 

Chairperson           Mrs Jane Mitchell 

Vice Chairman       Mr Dave Ash 

Secretary                Ms Louisa Atkinson 

Treasurer               Ms Emma White / Ms Gill Wallace Armstrong 

Mrs Mavis Waller   Mrs Norma Thompson 

Mrs Sally Skipworth     Mrs Therese Smaller     Mr Owen Bierley Mr Rob Neilson     Mr Brian Thompson    Mr John Whitbread Mr Bryan Nelson    Mrs Liz Nelson 



KEELBY VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED
31 DECEMBER 2024

¢elb Villa
e Hall
Contants of th Annual Re
For the Year Ended 31 December 2024
Statement of finanaal activities
Balanc8 Sh8et
Accountant's Report

Keelb Villa
e Hall
Statement of Financlal Activities for the
ear ended 31 Decernber 2024
2024
2023
Incomin
Resources
Lettin
Rascals
Pantomime
Other
200 Club (net)
Snooker club
Donations
Bank interest
Fund raising activities
Gala net profit
Parish Council
Rifle club
Bar profit
WLDC Lottery
Grants
531.81
2.400.00
6.811.70
1.399.00
110.00
1,090.81
4.43
2,541.40
1,263.59
500.00
425.00
353.91
967.50
13,534.60
10,281.00
5,553.00
1,133.00
220.00
141.87
3.65
735.00
425.00
724.50
4,113.00
31,933.75
23,330.02
Resources ex
nded
Performing Rights Society
Key holder services
Cleaning services
Gardener & hedge cutting
Heating and lighting
Insurance
Water rates
Repairs & renewals
Cleaning materials
Depreciation
Audit fee
Replace flat roof
Sundries
License renewal
Websile cosls
454.66
3.600.00
3,000.00
372.95
6,201.37
3.186.82
569.06
9,114.09
483.95
20.00
354.38
3,600.00
3,000.00
320.00
3,966.17
2,877.30
516.78
1,554.50
439.95
24.00
50.00
14.087.50
565.05
375.20
360.00
756.35
180.00
360.00
42,390.65
10,456.90
17,999.41
5,330.61
Net incomingl(outgoing) resources
Page 1

Keelb Villa
e Hall
Balance Sheet as at 31 December 2024
2023
Flxed Assets
Cost
De
reciation
Freehold land and propety
20,QKX).00
20,000.00
20,000.00
Furniture, fittings
and equipment
17,129.(X) 17,051.00
78.th)
20,078.00
98.00
20,098.00
Current assets
Balance at bank- current account
- deposit account
11,996.19
309.39
352.83
1,052.84
500.00
14,211.25
19,989.37
304.96
35.24
3.983.75
Cash in hand
Debtor
Bar stock
24,313.32
Current Ilabllltles
Creditors
Accruals
1.680.83
1,296.00
50.00
1,346.00
1.680.83
Net current assets
12.530.42
22,967.32
Net asse
32,608.42
43,065.32
of the Charl
Funds brought forward
Net Incomingl(outgoing) resouices
Funds carried forward
43,065.32
10,456.90
32,608.42
37,734.71
5,330.61
43.065.32
The Financial Statements were approved by the Twstees on
behaff by:
and signed on their
Chairman
Treasurer
Gillian Armslrong
Page 2

Keelb Villa
e Hall
Inde
ndent Examiners Re
ort to the Trustees of Keelb Villa
e Hall
I report to the trustees on my examinalion of the accounts of Keelby Village Hall for the
year ended 31 December 2024.
Responsibilities and basls of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts
in accordance with the requirements of the CharitEs Act 2011 ('the Act,)
I report in respect of my examination of the Trusfs accounts carried out under sects'or)
145 of the 2011 Act and in carrying out my examinalion I have followed all the applicable
Directions given by the Charity Commission under section 145(5){b) of the Act
Independent examlneVs statemènt
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any
material respect.
1. Accounting records were not kept in respect of the Trust as required by
section 130 of the Act., or
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the
examination lo which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached
Leonard Booth FMA4T
Fellow Member of the ASsCciat￿ of Accounting Technicians
5 Church Lane
Keelby
Grimsby
N E Lineoinshire
DN418ED
Page 3

KEELBY VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED
31 DECEMBER 2024

¢elb Villa
e Hall
Contants of th Annual Re
For the Year Ended 31 December 2024
Statement of finanaal activities
Balanc8 Sh8et
Accountant's Report

Keelb Villa
e Hall
Statement of Financlal Activities for the
ear ended 31 Decernber 2024
2024
2023
Incomin
Resources
Lettin
Rascals
Pantomime
Other
200 Club (net)
Snooker club
Donations
Bank interest
Fund raising activities
Gala net profit
Parish Council
Rifle club
Bar profit
WLDC Lottery
Grants
531.81
2.400.00
6.811.70
1.399.00
110.00
1,090.81
4.43
2,541.40
1,263.59
500.00
425.00
353.91
967.50
13,534.60
10,281.00
5,553.00
1,133.00
220.00
141.87
3.65
735.00
425.00
724.50
4,113.00
31,933.75
23,330.02
Resources ex
nded
Performing Rights Society
Key holder services
Cleaning services
Gardener & hedge cutting
Heating and lighting
Insurance
Water rates
Repairs & renewals
Cleaning materials
Depreciation
Audit fee
Replace flat roof
Sundries
License renewal
Websile cosls
454.66
3.600.00
3,000.00
372.95
6,201.37
3.186.82
569.06
9,114.09
483.95
20.00
354.38
3,600.00
3,000.00
320.00
3,966.17
2,877.30
516.78
1,554.50
439.95
24.00
50.00
14.087.50
565.05
375.20
360.00
756.35
180.00
360.00
42,390.65
10,456.90
17,999.41
5,330.61
Net incomingl(outgoing) resources
Page 1

Keelb Villa
e Hall
Balance Sheet as at 31 December 2024
2023
Flxed Assets
Cost
De
reciation
Freehold land and propety
20,QKX).00
20,000.00
20,000.00
Furniture, fittings
and equipment
17,129.(X) 17,051.00
78.th)
20,078.00
98.00
20,098.00
Current assets
Balance at bank- current account
- deposit account
11,996.19
309.39
352.83
1,052.84
500.00
14,211.25
19,989.37
304.96
35.24
3.983.75
Cash in hand
Debtor
Bar stock
24,313.32
Current Ilabllltles
Creditors
Accruals
1.680.83
1,296.00
50.00
1,346.00
1.680.83
Net current assets
12.530.42
22,967.32
Net asse
32,608.42
43,065.32
of the Charl
Funds brought forward
Net Incomingl(outgoing) resouices
Funds carried forward
43,065.32
10,456.90
32,608.42
37,734.71
5,330.61
43.065.32
The Financial Statements were approved by the Twstees on
behaff by:
and signed on their
Chairman
Treasurer
Gillian Armslrong
Page 2

Keelb Villa
e Hall
Inde
ndent Examiners Re
ort to the Trustees of Keelb Villa
e Hall
I report to the trustees on my examinalion of the accounts of Keelby Village Hall for the
year ended 31 December 2024.
Responsibilities and basls of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts
in accordance with the requirements of the CharitEs Act 2011 ('the Act,)
I report in respect of my examination of the Trusfs accounts carried out under sects'or)
145 of the 2011 Act and in carrying out my examinalion I have followed all the applicable
Directions given by the Charity Commission under section 145(5){b) of the Act
Independent examlneVs statemènt
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any
material respect.
1. Accounting records were not kept in respect of the Trust as required by
section 130 of the Act., or
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the
examination lo which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached
Leonard Booth FMA4T
Fellow Member of the ASsCciat￿ of Accounting Technicians
5 Church Lane
Keelby
Grimsby
N E Lineoinshire
DN418ED
Page 3