2020-12-31-accounts - Keelby Village Hall Trust

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KEELBY VILLAGE HALL TRUST

Charity Number 512808

Trustees’ Annual Report

for the period 1[st] January 2020 to 31[st] December 2020

Objectives and Activities

Keelby Village Hall is held in trust for the use of the inhabitants of the Parish of Keelby and surrounding area to be used for educational and recreational purposes with the object of improving opportunities for all in the area.

The focus of the charity is to maintain the hall in good order and to be easily accessible to all ages, abilities and beliefs. To this end hiring rates are kept as low as possible and any income not needed for immediate running costs are used for maintenance and the improvement of facilities.

Fund raising is also undertaken and grants sought for improvement projects. The management committee constantly strive to improve facilities while staying sympathetic to the fabric of the Village Hall.

The trustees always have regard to Charity Commission guidance on the importance of public benefit.

Achievements and Performance

2020 has been a year like no other in the history of the Village Hall.

The first two months of the year went smoothly with our users able to function as normal and we were able to host the annual pantomime which brought in most welcome income.

In January some of our committee were also fortunate enough to be able to attend the John Barker Awards day that recognises outstanding voluntary service to Village Hall. Our three longest serving committee members were recognised with a well deserved award at this ceremony.

We were then closed from March 23[rd] until August for most users when we held our delayed AGM, although our preschool facility reopened in July in keeping with Government regulations. We were then forced to close from early November for the rest of 2020. Fortunately we were eligible to apply for a Covid grant from West Lindsey District Council which was a great support as our other sources of income dried up. We have not been able to hold any social gatherings or fund raising functions all year and our only fund raiser apart from the pantomime has been the long running 200 Club.

We have used the opportunity afforded by our enforced closure to continue with the repair and renewal of the Village Hall. During the summer months a lot of repair, decorating and gardening was undertaken on a voluntary basis by committee members.

Our media consultants continue to run a website to promote the Village Hall and develop our presence on Facebook.

Financial Review

Summary

Income for 2020 was £28,783.58

Expenditure was £17,863.56

Income

Income was substantially up because of the grant, despite loss of rents, donations and fundraising.

However, this situation is expected to reverse in 2021 as a result of continuing loss of income.

Income from rents, donations and fundraising was substantially down

Full details are provided in the accounts for the year.

Expenditure

Outgoings were down because there was no spending on larger projects and gas, electric and water bills were down as a result of the Hall being closed for months. However, 2021 is expected to see a large jump in expenditure for major projects e.g. toilet

refurbishment, rifle range repairs and front door replacement.

The main improvements were new hall lighting and new smoke alarms.

Administrative Structure

The management committee consists of volunteers from Keelby and representatives of user groups. All are elected at an annual general meeting. Officers are elected and audited accounts presented for approval. All decisions, apart from day to day running and maintenance issues, are taken at open committee meetings held in the Hall and decided by majority vote. Meetings are held ten times a year.

Keelby Village Hall is affiliated to YMCA/CommunityLincs, who offer information and support.

Keelby Village Hall is on King Street Keelby DN41 8EE

Members of the Committee

Chairman Mr David Ash

Vice Chairman Mr Rod Chapman

Secretary Ms Louisa Atkinson Treasurer Mrs Jane Mitchell

Mrs Beryl Clayton Mrs Mavis Waller Mrs Norma Thompson

Mrs Sally Skipworth Mrs Therese Smaller Mr Owen Bierley Mr Rob Neilson Mrs Lynn Thompson Mr Brian Thompson Mr John Whitbread

KEELBY VILLAGE HALL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

Keelb Villa e Hall Contents of the Annual Rg For the Year Ended 31 December 2020 Statement of financial activities Balance sheet Accountant's Rei

Keelb Villa e Hall Statement of Financial Actlvitles for the ear ended 31 December 2020 2020 2019 Incomln Resources Rascals Pantomime Other 200 Club (net) Dan¢es and enlertainments {net} Snooker club Donalions Bank interest Tea party & Mince pies Parish Council Bar {Lossyprofrt Rifle club Covid granl 10,500.00 1,900.00 4,565.00 451.25 10,500.00 2.000.00 5,374.00 484.50 53.50 70.00 2,394.85 1.05 656.10 157.00 1661.00) 425.00 195.00 841.04 0.29 {94.001 425.00 10,000.00 28,783.58 21,455.00 Resources ex ended Perfomiing Rights Society Key holder services Cleaning services Gardener & hedge cutting Heating and lighting Insurance Water rates Repairs & renewals Cleaning materials Depreaation Audit fee Sundries License renewal Website costs 567.58 3,600.00 3.000.00 605.00 2,306.97 2,492.68 279.47 3.073.55 731.51 47.00 50.00 569.80 180.00 360.00 560.20 3,600.00 3,000.00 306.00 3,236.21 2,715.29 664.82 7,432.43 597.65 59.00 50.00 432.97 180.00 360.00 17,863.56 10,920.02 23,194.57 {1,739.57} Net incomlnglloutgoing) resources Page 1

Keelb Villa e Hall Balance Sheet as at 31 December 2020 2020 2019 Fixed Assets Cost De re tion to date Freehold land and property 20,000.00 20.000.00 20,000.00 Furnitu, fittings and equipment 17,129.00 16,939.00 190.00 20,190.00 237.00 20,237.00 Current assets Bar stock on hand Balance at bank - current account - deposit account 94.00 27,017.01 300.60 332.02 97.00 27,840.63 188.00 16,233.16 300.77 340.42 97.00 17.159.35 Cash in hand Debtor Current liabilities Creditors Accrual$ 375.00 50.00 425.00 435.74 275.00 710.74 Net current assets 27,415.63 16.448.61 Net assets 47.605.63 36,685.61 Funds of the Charl Funds brought forward Net Incomingl(outgoing) resources Funds carried forward 36,685.61 10,920.02 47,605.63 38,425.18 1,739.57 36,685.61 The Financial Statements were approved by the Trustees on . behalf by.. and signed on their Chaiman David Ash Treasurer Jane Mitchell Pa9e 2

Keelb Vllla e Hall Inde endent Examiner's Re ort to the Trustees of Keelb Vtlla e Hall I report lo the trustees on my examination of the accounts of Keelby Village Hall for the year ended 31 December 2020. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acyl I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examlnerfs statement I have completed my examination. I confimi that no material matters h8ve come to my attention in connection wth the examination giving me cause lo believe that in any m8terial respect.. 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act- or 2. The accounts do not acoord wth those records. I have no concems and have come across no other matters in connectson with the examinalion lo which attention should be drawn in this reFK)rt in order to enable a proper understanding of the accounts lo be reached Leonard Booth FMAAT Fellow Member of the Association of Accounting Technicians 5 Church Lane Keelby Grimsby N E Lincolnshire DN418ED Dated....................... Page 3

KEELBY VILLAGE HALL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

Keelb Villa e Hall Contents of the Annual Rg For the Year Ended 31 December 2020 Statement of financial activities Balance sheet Accountant's Rei