## **KEELBY VILLAGE HALL TRUST** 

## **Charity Number 512808** 

## **Trustees’ Annual Report** 

## **for the period 1[st] January 2020 to 31[st] December 2020** 

## **Objectives and Activities** 

Keelby Village Hall is held in trust for the use of the inhabitants of the Parish of Keelby and surrounding area to be used for educational and recreational purposes with the object of improving opportunities for all in the area. 

The focus of the charity is to maintain the hall in good order and to be easily accessible to all ages, abilities and beliefs. To this end hiring rates are kept as low as possible and any income not needed for immediate running costs are used for maintenance and the improvement of facilities. 

Fund raising is also undertaken and grants sought for improvement projects. The management committee constantly strive to improve facilities while staying sympathetic to the fabric of the Village Hall. 

The trustees always have regard to Charity Commission guidance on the importance of public benefit. 



## **Achievements and Performance** 

2020 has been a year like no other in the history of the Village Hall. 

The first two months of the year went smoothly with our users able to function as normal and we were able to host the annual pantomime which brought in most welcome income. 

In January some of our committee were also fortunate enough to be able to attend the John Barker Awards day that recognises outstanding voluntary service to Village Hall. Our three longest serving committee members were recognised with a well deserved award at this ceremony. 

We were then closed from March 23[rd] until August for most users when we held our delayed AGM, although our preschool facility reopened in July in keeping with Government regulations. We were then forced to close from early November for the rest of 2020. Fortunately we were eligible to apply for a Covid grant from West Lindsey District Council which was a great support as our other sources of income dried up. We have not been able to hold any social gatherings or fund raising functions all year and our only fund raiser apart from the pantomime has been the long running 200 Club. 

We have used the opportunity afforded by our enforced closure to continue with the repair and renewal of the Village Hall. During the summer months a lot of repair, decorating and gardening was undertaken on a voluntary basis by committee members. 

Our media consultants continue to run a website to promote the Village Hall and develop our presence on Facebook. 



## **Financial Review** 

## Summary 

Income for 2020 was £28,783.58 

Expenditure was £17,863.56 

## Income 

Income was substantially up because of the grant, despite loss of rents, donations and fundraising. 

However, this situation is expected to reverse in 2021 as a result of continuing loss of income. 

Income from rents, donations and fundraising was substantially down 

Full details are provided in the accounts for the year. 

## Expenditure 

Outgoings were down because there was no spending on larger projects and gas, electric and water bills were down as a result of the Hall being closed for months. However, 2021 is expected to see a large jump in expenditure for major projects e.g. toilet 

refurbishment, rifle range repairs and front door replacement. 

The main improvements were new hall lighting and new smoke alarms. 



## **Administrative Structure** 

The management committee consists of volunteers from Keelby and representatives of user groups. All are elected at an annual general meeting. Officers are elected and audited accounts presented for approval. All decisions, apart from day to day running and maintenance issues, are taken at open committee meetings held in the Hall and decided by majority vote. Meetings are held ten times a year. 

Keelby Village Hall is affiliated to YMCA/CommunityLincs, who offer information and support. 

Keelby Village Hall is on King Street Keelby DN41 8EE 

Members of the Committee 

Chairman                Mr David Ash 

Vice Chairman       Mr Rod Chapman 

Secretary                Ms Louisa Atkinson Treasurer               Mrs Jane Mitchell 

Mrs Beryl Clayton    Mrs Mavis Waller   Mrs Norma Thompson 

Mrs Sally Skipworth     Mrs Therese Smaller     Mr Owen Bierley Mr Rob Neilson    Mrs Lynn Thompson     Mr Brian Thompson Mr John Whitbread 



KEELBY VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED
31 DECEMBER 2020

Keelb Villa
e Hall
Contents of the Annual Rg
For the Year Ended 31 December 2020
Statement of financial activities
Balance sheet
Accountant's Rei

Keelb Villa
e Hall
Statement of Financial Actlvitles for the
ear ended 31 December 2020
2020
2019
Incomln
Resources
Rascals
Pantomime
Other
200 Club (net)
Dan¢es and enlertainments {net}
Snooker club
Donalions
Bank interest
Tea party & Mince pies
Parish Council
Bar {Lossyprofrt
Rifle club
Covid granl
10,500.00
1,900.00
4,565.00
451.25
10,500.00
2.000.00
5,374.00
484.50
53.50
70.00
2,394.85
1.05
656.10
157.00
1661.00)
425.00
195.00
841.04
0.29
{94.001
425.00
10,000.00
28,783.58
21,455.00
Resources ex
ended
Perfomiing Rights Society
Key holder services
Cleaning services
Gardener & hedge cutting
Heating and lighting
Insurance
Water rates
Repairs & renewals
Cleaning materials
Depreaation
Audit fee
Sundries
License renewal
Website costs
567.58
3,600.00
3.000.00
605.00
2,306.97
2,492.68
279.47
3.073.55
731.51
47.00
50.00
569.80
180.00
360.00
560.20
3,600.00
3,000.00
306.00
3,236.21
2,715.29
664.82
7,432.43
597.65
59.00
50.00
432.97
180.00
360.00
17,863.56
10,920.02
23,194.57
{1,739.57}
Net incomlnglloutgoing) resources
Page 1

Keelb Villa
e Hall
Balance Sheet as at 31 December 2020
2020
2019
Fixed Assets
Cost
De
re
tion
to date
Freehold land and property
20,000.00
20.000.00
20,000.00
Furnitu￿, fittings
and equipment
17,129.00 16,939.00
190.00
20,190.00
237.00
20,237.00
Current assets
Bar stock on hand
Balance at bank - current account
- deposit account
94.00
27,017.01
300.60
332.02
97.00
27,840.63
188.00
16,233.16
300.77
340.42
97.00
17.159.35
Cash in hand
Debtor
Current liabilities
Creditors
Accrual$
375.00
50.00
425.00
435.74
275.00
710.74
Net current assets
27,415.63
16.448.61
Net assets
47.605.63
36,685.61
Funds of the Charl
Funds brought forward
Net Incomingl(outgoing) resources
Funds carried forward
36,685.61
10,920.02
47,605.63
38,425.18
1,739.57
36,685.61
The Financial Statements were approved by the Trustees on .
behalf by..
and signed on their
Chaiman
David Ash
Treasurer
Jane Mitchell
Pa9e 2

Keelb Vllla
e Hall
Inde
endent Examiner's Re
ort to the Trustees of Keelb Vtlla
e Hall
I report lo the trustees on my examination of the accounts of Keelby Village Hall for the
year ended 31 December 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 2011 ('the Acyl
I report in respect of my examination of the Trust's accounts carried out under section
145 of the 2011 Act and in carying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 14515llbl of the Act.
Independent examlnerfs statement
I have completed my examination. I confimi that no material matters h8ve come to my
attention in connection wth the examination giving me cause lo believe that in any
m8terial respect..
1. Accounting records were not kept in respect of the Trust as required by
section 130 of the Act- or
2. The accounts do not acoord wth those records.
I have no concems and have come across no other matters in connectson with the
examinalion lo which attention should be drawn in this reFK)rt in order to enable a proper
understanding of the accounts lo be reached
Leonard Booth FMAAT
Fellow Member of the Association of Accounting Technicians
5 Church Lane
Keelby
Grimsby
N E Lincolnshire
DN418ED
Dated.......................
Page 3

KEELBY VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED
31 DECEMBER 2020

Keelb Villa
e Hall
Contents of the Annual Rg
For the Year Ended 31 December 2020
Statement of financial activities
Balance sheet
Accountant's Rei

Keelb Villa
e Hall
Statement of Financial Actlvitles for the
ear ended 31 December 2020
2020
2019
Incomln
Resources
Rascals
Pantomime
Other
200 Club (net)
Dan¢es and enlertainments {net}
Snooker club
Donalions
Bank interest
Tea party & Mince pies
Parish Council
Bar {Lossyprofrt
Rifle club
Covid granl
10,500.00
1,900.00
4,565.00
451.25
10,500.00
2.000.00
5,374.00
484.50
53.50
70.00
2,394.85
1.05
656.10
157.00
1661.00)
425.00
195.00
841.04
0.29
{94.001
425.00
10,000.00
28,783.58
21,455.00
Resources ex
ended
Perfomiing Rights Society
Key holder services
Cleaning services
Gardener & hedge cutting
Heating and lighting
Insurance
Water rates
Repairs & renewals
Cleaning materials
Depreaation
Audit fee
Sundries
License renewal
Website costs
567.58
3,600.00
3.000.00
605.00
2,306.97
2,492.68
279.47
3.073.55
731.51
47.00
50.00
569.80
180.00
360.00
560.20
3,600.00
3,000.00
306.00
3,236.21
2,715.29
664.82
7,432.43
597.65
59.00
50.00
432.97
180.00
360.00
17,863.56
10,920.02
23,194.57
{1,739.57}
Net incomlnglloutgoing) resources
Page 1

Keelb Villa
e Hall
Balance Sheet as at 31 December 2020
2020
2019
Fixed Assets
Cost
De
re
tion
to date
Freehold land and property
20,000.00
20.000.00
20,000.00
Furnitu￿, fittings
and equipment
17,129.00 16,939.00
190.00
20,190.00
237.00
20,237.00
Current assets
Bar stock on hand
Balance at bank - current account
- deposit account
94.00
27,017.01
300.60
332.02
97.00
27,840.63
188.00
16,233.16
300.77
340.42
97.00
17.159.35
Cash in hand
Debtor
Current liabilities
Creditors
Accrual$
375.00
50.00
425.00
435.74
275.00
710.74
Net current assets
27,415.63
16.448.61
Net assets
47.605.63
36,685.61
Funds of the Charl
Funds brought forward
Net Incomingl(outgoing) resources
Funds carried forward
36,685.61
10,920.02
47,605.63
38,425.18
1,739.57
36,685.61
The Financial Statements were approved by the Trustees on .
behalf by..
and signed on their
Chaiman
David Ash
Treasurer
Jane Mitchell
Pa9e 2

Keelb Vllla
e Hall
Inde
endent Examiner's Re
ort to the Trustees of Keelb Vtlla
e Hall
I report lo the trustees on my examination of the accounts of Keelby Village Hall for the
year ended 31 December 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 2011 ('the Acyl
I report in respect of my examination of the Trust's accounts carried out under section
145 of the 2011 Act and in carying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 14515llbl of the Act.
Independent examlnerfs statement
I have completed my examination. I confimi that no material matters h8ve come to my
attention in connection wth the examination giving me cause lo believe that in any
m8terial respect..
1. Accounting records were not kept in respect of the Trust as required by
section 130 of the Act- or
2. The accounts do not acoord wth those records.
I have no concems and have come across no other matters in connectson with the
examinalion lo which attention should be drawn in this reFK)rt in order to enable a proper
understanding of the accounts lo be reached
Leonard Booth FMAAT
Fellow Member of the Association of Accounting Technicians
5 Church Lane
Keelby
Grimsby
N E Lincolnshire
DN418ED
Dated.......................
Page 3