2025-08-31-accounts - York Steiner School Limited

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Company number: 01591107

YORK STEINER SCHOOL LIMITED

(Charity number 511974)

ANNUAL REPORT AND FINANCIAL STATEMENTS for the year ended 31 August 2025

AUDITED

HPH Chartered Accountants 54 Bootham YORK YO30 7XZ

YORK STEINER SCHOOL LIMITED ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025

CONTENTS	*Page*
Directors' and Trustees' Annual Report	1 - 14
Auditor's Report	15 - 18
Statement of Financial Activities	19
Balance Sheet	20
Cash Flow Statement	21
Notes to the Financial Statements	22 - 31

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

CHAIR OF TRUSTEES OVERVIEW

The academic year September 2024 – August 2025 was a positive one overall, with rich educational and community experiences for students, families and teachers alike.

School Life & Community Highlights

The 2024-25 academic year has been marked by a rich and varied programme of educational, cultural and community activity, reflecting both the breadth of the Steiner Waldorf curriculum and the strength of our school community.

A Creative and Expressive Curriculum

Performing arts continue to play a central role in school life. Highlights included the Upper School’s first major production, A Christmas Carol , performed by Class 9 in December 2024 to full audiences, and Class 8’s ambitious staging of The Lion, the Witch and the Wardrobe in June 2025. Alongside these larger productions, younger classes presented their own plays, such as Class 2’s The King of Ireland’s Son and Class 1’s numeracy-themed “ Land of Numbers ”, demonstrating the integration of academic learning with artistic expression.

Music also flourished throughout the year, including the Winter Concert, where pupils from across the school performed instrumental and vocal pieces to a high standard and performances by the school choir and other groups throughout the year. Daily creative practice – including handwork, drawing, music and crafts – remains embedded in the curriculum, nurturing confidence, imagination and skill.

Outdoor Learning and Educational Visits

Experiential learning continues to be a defining feature of the school. Pupils across multiple classes visited Dalby Forest, engaging in activities such as ecological observation, den building and extended walks. Outdoor education is woven into everyday school life, with children participating in gardening, harvesting produce and preparing food, as well as storytelling and nature-based learning experiences. Class 7 students and parents enjoyed a memorable visit to Thixendale valley, which explored geology, mythology and astronomy.

Festivals and Seasonal Celebrations

The rhythm of the year was shaped by a full programme of seasonal festivals, including Michaelmas, Advent, May Day and St John’s. The Advent Spiral and other shared celebrations provided meaningful opportunities for reflection, creativity and community participation, reinforcing the values at the heart of Steiner education.

Community Engagement and Fundraising

The school community came together for a number of large-scale events. The Advent Fair and Spring Fair were both highly successful, attracting large numbers of visitors and raising significant funds, while also offering craft activities, performances and opportunities for connection.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Pupils demonstrated a strong commitment to social responsibility. The Waldorf One World sponsored cycle ride saw families and children collectively raising funds through a shared physical challenge. Additional initiatives included charity events such as the Big Walk for WaterAid, Christmas stockings made and filled by students, class-led bake sales and participation in community events such as York Pride and the Bishy Road street party, where the school choir performed on the main stage.

Growth and Development

A major milestone this year was the successful opening of our Upper School. Our pioneer Class 9 launched at full capacity and has integrated seamlessly into the life of the school. The Upper School offers the Crossfields Integrated Education Level 2 Diploma, alongside GCSE English Language and Maths in Classes 9 and 10. The Integrated Education qualifications, which are accredited by OfQual, are a vibrant alternative to GCSEs and A levels and a natural progression from Steiner Waldorf Class 8, as well as being appropriate for those coming from other educational settings or home schooling.

This year also saw an important leadership transition, with Tracey Lucas taking on the role of Headteacher . Tracey has been a class teacher at the school for many years and brings with her a deep knowledge of the school, its community and Steiner Waldorf pedagogy. Her experience, skills and understanding place her in a strong position to guide the school forward and build on its existing strengths.

Over the course of the year, an experienced communications expert conducted a review of internal and external communications , which resulted in an illuminating report, allowing clear messages to be developed around our identity and ethos and developing our visibility in the York educational landscape, alongside improving internal communications processes. This has led to a marketing strategy which will be rolled out during 2025-26 and thereafter, along with plans for a rebrand of our school.

Alongside this, the school has formally adopted a new set of Articles of Association . These have been thoughtfully developed to place community engagement and collective decision-making at the heart of the school’s governance, reflecting and strengthening the collaborative ethos that underpins all aspects of school life.

Staff achievements were also recognised, including a national illustration award awarded to a member of the kindergarten team, reflecting the high calibre and creativity of our teaching staff.

A Strong and Active Community

The school continues to benefit from an engaged and active parent body. Parent-led groups and committees play a vital role in areas such as fundraising, estates and school development, while also contributing to the organisation of major events.

Beyond formal structures, a wide range of community activities enrich school life, including choir performances, craft workshops and parenting courses. Events such as Work Week further exemplify the collaborative spirit of the school, with families coming together to maintain and improve the school environment.

Overall, the year has demonstrated the strength of the school’s educational offering and the depth of its community. Through a balance of academic learning, creativity, practical activity and shared celebration, pupils are supported to grow as confident, capable and socially aware individuals.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

BOARD OF TRUSTEES ANNUAL REPORT

The Directors of York Steiner School Limited (who are also the Trustees of the charity, and whose details are shown in the reference and administrative section of this report) are pleased to present their Annual Report, together with the Financial Statements of the charity for the financial year ended 31 August 2025.

The Financial Statements comply with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006.

York Steiner School (YSS) was established in 1981 with the aim to advance the education of children in accordance with the Steiner Waldorf education principles and with reference to the natural processes of growth, as they bear upon the unique individuality, special talents and needs of each pupil; and to equip YSS pupils intellectually, emotionally and spiritually to meet the challenges of the future.

YSS has achieved its aims through providing a high standard of education in the reporting period for around 200 pupils, aged from 3-15 years (rising to 3-16 in 2025-26), in a caring and nurturing environment; based on the on-going successful delivery of the Steiner Waldorf curriculum and on promotion of the values of social awareness and personal responsibility.

Charitable Objects

The primary objective of YSS is to equip pupils intellectually, emotionally and spiritually to meet the challenges of the future. YSS achieves this through providing a high-quality education for up to 275 pupils on roll through the Steiner Waldorf curriculum, which underpins the school’s educational approach and promotes the values of social awareness and personal responsibility.

The Charity's objects ( Objects, as set out in the Articles of Association) are for the benefit of the public generally in the United Kingdom and, in particular, the inhabitants of York , North Yorkshire and its surrounding areas: to advance the education of the public, in particular but without prejudice to the generality of the foregoing by establishing, maintaining, carrying on, managing and developing: a charitable play or nursery school or schools; a school or college or schools or colleges to provide for all phases of education; and facilities for adult and community education; in or near the City of York in accordance with the educational principles of Waldorf UK and such other principles as the Trustees shall from time to time determine; promoting and assisting with the training of teachers in accordance with the principles referred to in Article 2.1.1; providing transport in order to assist pupils’ attendance at the establishments referred to in Article 2.1.1.

Our Vision (this and the following sections are taken from our Strategy Plan 2024-29)

Our vision is a world where children are valued and provided with the support to flourish and realise their full potential; a world where they are motivated to live in harmony with the natural world and grow into inspired adults, actively contributing to a compassionate and caring society.

Our Purpose

To provide an education that nurtures a strong sense of self worth and self belief, putting curiosity and engagement at the heart of learning whilst promoting the critical thinking, creative problem solving and ethical decision-making skills needed to fully participate and thrive in a complex 21st Century world.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Our Mission

To nurture a vibrant school community of students, teachers, staff, parents, alumni and trustees, that works cooperatively for the benefit of all and promotes our children’s intellectual and emotional wellbeing.
To recognise the interconnectedness of physical, emotional and spiritual health and the importance of meaningful relationships, an engaging curriculum, nourishing food and enjoyable physical activity.
To thoughtfully create and care for a learning environment that connects us to the natural world.
To combine academic rigour with an immersive, inspiring and creative approach to teaching and learning that engages with our students’ interests, curiosity and potential, encouraging them to satisfy their own natural thirst for knowledge.
To ensure our teaching embodies compassion and kindness and that the spirit and uniqueness of each child is honoured.
To be a truly inclusive school where everyone is valued regardless of gender, race, ability or background.
To be a financially stable yet accessible school at the very heart of the local community, rooted in the ethos of Waldorf Steiner education and evolving along with modern needs.
To be at the forefront of best practice in Waldorf Steiner education and an important voice in the debate as mainstream UK education seeks to better meet the needs of their students, families and local communities.

Public Benefit Disclosures

The charity is a Public Benefit Entity.

YSS’s purpose is to provide comprehensive, non-denominational and non-sectarian school education for boys and girls from Kindergarten to Class 10 (age 3 -16 years) with space for 275 pupils.

Through the aim to provide education to children up to the age of 16 years old the BoT confirms it has given due consideration to the Public Benefit requirement under the Charities Act 2011.

Social Investment, Achievements and Performance

YSS achieves its aims through the delivery of a high standard of teaching and educational experience for all its pupils aged from 3-16 years in the school.

The YSS social investment policy is then to use any capital and revenue generated by its activities to advance its charitable purpose through the education of children in accordance with the Steiner Waldorf education principles in York. YSS has a dearly held approach of seeking to ensure that its education is available to all and to that end, its financial model seeks to ensure that YSS can include as many families as it can, irrespective of their income. The Fee Assistance Fund supports this ambition.

Activities, Achievements and Performance

As a charity established to advance the education of children in York in accordance with the Steiner Waldorf education principles, our charitable activities are bound up with our continued success in operating the school. The criteria used to measure progress, our successes and performance are set out in our Strategic Aims. Our strategy plan (2024-29) is built around seven interconnected strategic aims: Curriculum, Staff Development, Connection to the Natural World, Connected Community, Marketing and Admissions, Financial Stability, and Regulatory Compliance. Based on the image of a tree, the latter three are the secure roots which are necessary to allow the others to grow and thrive, in the form of lifeenhancing Waldorf Steiner education.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

During the reporting period, the school has continued to focus on maintaining and improving significant compliance and statutory obligations, including:

Continued focus on pupil and staff wellbeing and development.
Continued focus on the quality and relevance of education and ensuring every student is engaged and reaches their educational potential and thrives educationally, socially and psychologically.
Provision of wrap-around-care from 8.00am to 5.30pm.
Continued to promote and grow the Alumni Network to expand our network of volunteers and supporters.
A strong focus on Open Days and Enquirer’s mornings to promote the school and build pupil numbers, including reinvigorating our social media presence.
Ongoing Governance review and commitment to ensuring the school operates under an exemplary governance framework.
Ongoing commitment to maintaining safeguarding procedures and ensuring the safety and wellbeing of all students, staff and other involved with the school, including safer recruitment, in line with the relevant legislation and good practice.
Ongoing investment in Health and Safety procedures and improvement of the physical security of school premises.
Ongoing investment in premises and grounds, including renovation of the outdoor classroom and phase one of the renovation of outdoor play equipment.
Significant efforts to improve attendance levels and reduce the number of late arrivals.
Continued effective management of income declarations.
Continued effective management of debt including instructing a debt recovery agency and writeoff of unrecoverable historic debt when appropriate.

PLANS FOR FUTURE 2025-26

The Board of Trustees are delighted to have recruited Tracey Lucas, an experienced teacher from YSS to the position of Head Teacher, and plan to restructure the senior leadership team and leadership functions, including appointing a school Business Manager and a new Finance Manager to replace Jane Richardson, who retired in July 2025 after five years of dedicated service to the school. The BoT have contracted a consultant to support the restructuring process.

We will continue to hold regular Staff and Parent Forums with headteacher and trustees, in addition to Community Meetings, to enable us to discuss ideas and address concerns in person at regular intervals.

We will continue the process of registering the school as an examinations centre so that registration is in place in time for our first cohort of class 10 students to take their Mathematics and English language GCSEs in May-June 2026.

We will continue to work hard towards our seven interconnected strategic aims: Curriculum, Staff Development, Connection to the Natural World, Connected Community, Marketing and Admissions, Financial Stability, and Regulatory Compliance.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Curriculum-focused plans for 2025-26 include:

Parent and Child (0-3)

To increase the number of Parent and Child groups (including Gentle Beginnings) , providing a nurturing and stimulating offering and stable base for the expansion of our school.
To offer outdoor Parent and Child groups , in line with our Steiner Waldorf curriculum and ethos.

Kindergarten (3-6)

To increase the number of kindergarten classes to five, providing a stable base for the expansion of our school.

Lower School (6-14)

To continue to enhance Waldorf Steiner education , drawing on other innovative and proven educational practice and research, equipping students with the skills and attitudes to become curious, confident learners.
To continue to ensure our provision educates and nourishes head, hands and heart , extending this to offer more practical and creative subjects such as cookery, pottery and heritage crafts.

Upper School (14-16)

To continue to develop our new Upper School , allowing our post-14 students to continue to benefit from a student-oriented approach to education.
To offer rigorous education and assessment with appropriate levels of subject breadth and specialism, alongside flexibility of content and approaches to learning, including a variety of assessment methods which recognise and respect individual learning styles and support student progress.
To welcome our first class 10 in September 2025: the flagship class of twenty motivated and engaged young people who formed the first ever class 9 in September 2024 will be completing their Crossfields diploma and taking their English Language and Maths GCSEs in May to June 2026.

Staff Development plans for 2025-26 include:

Enhancing access to Continuous Professional Development for teaching staff, including development of and research into innovative teaching methods and participation in professional learning communities and a mentoring programme, allowing teachers and teaching assistants to continue to develop their skills and areas of specialism, and learn from experienced colleagues within YSS and other schools.

Connection to the Natural World plans for 2025-26 include:

To continue to renovate playgrounds in ways that allow children and nature to thrive, create multi-use outdoor classrooms and continue to develop the Community Allotment for the benefit of all.
To continue to create a beautiful and welcoming front of school that reflects our ethos, with trees, paths, seats and raised flowerbeds that create a sense of balance and flow and celebrate traditional skills and natural materials.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Connected Community plans for 2025-26 include:

Continue to implement a new Community Volunteering Model which better values parents’ time and skills, nurtures community and is of greater benefit to school; where parents volunteer their expertise or join a work-team of their choice (e.g. fundraising, decorating, teacher-support) that is coordinated by a staff member or trustee, ensuring parents are supported and inspired to deliver quality work that gives a sense of satisfaction and pride.
To continue to host termly Parent, Student and Staff Forums with the Headteacher and key representatives from the staff team and Board of Trustees, that gather suggestions, creative input and priorities that inform plans and activities.
To continue to promote and grow our Alumni Network engaged via regular newsletters about our work, invitations to school events and opportunities to support us by volunteering or financial donations.
To provide our community with opportunities to learn more about Waldorf Steiner Education through hands-on workshops, talks and discussions .
To continue to improve the reception area and community room (The Nook) to provide a welcoming entrance and social hub.

Marketing & Admissions plans for 2025-26 include:

A concerted marketing plan, including a re-brand of the school , to stress our relevance in the face of the societal pressures facing both children and families, our child-centered education, community focus, and connection with the natural world.
To increase enrolment and enquiries , developing an effective enrolment journey for new families to the school alongside retention of existing families. Build class sizes across the school, to increase student numbers and the resilience of the school.
To promote school events including Open Mornings in order to improve the visibility and reputation of YSS and the education we offer within York and beyond.
To organise curriculum workshops for local primary schools, sharing aspects of our practical, joyful approach to learning with other teachers and developing our reputation as a centre of excellence within the local educational community.
To promote our school offer , so that YSS is known as an innovative, happy school, attractive to families who care about education in its widest form, with the objective of allowing us to develop, thrive and implement our exciting plans.
To recruit students from Kindergarten and from outside YSS into Lower School, with the explicit option of remaining for the Upper School, ensuring each class retains a viable number of students to allow the development of the whole school.

Financial Stability plans for 2025-26 include:

To continue to meet the challenges created by the introduction of VAT with innovative approaches to fundraising and income diversification, to maintain financial stability and the ability to support future developments, whilst remaining accessible to a diverse range of families.
To establish key monitoring systems and indicators in order to monitor our financial stability and to model development scenarios based on credible data.
To monitor our fee structure to maintain financial stability whilst remaining inclusive of families from diverse backgrounds.
To create alternative income streams to student fees, including writing bids and grant applications and fundraising as a community to enable YSS to remain inclusive of families from diverse backgrounds whilst delivering quality education and updating premises.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Regulatory Compliance plans for 2025-26 include:

To continue to develop our administrative and operational procedures to ensure all aspects comply with the relevant regulations and that these are reviewed on a cyclical basis.
To ensure all YSS activities and infrastructure conform to the highest standards of safety and meet safeguarding legislation .

STRUCTURE, GOVERNANCE AND MANAGEMENT

YSS is constituted and governed as a charitable company limited by guarantee in accordance with its Memorandum and Articles of Association. Since we recruited our first Head Teacher in 2022, the Head Teacher has managed the school with support from the school leadership team (SLT) and Education mandate group (EMG), whilst the Board of Trustees (BoT) have overall responsibility for governance and provide strategic direction.

The management of YSS reflects the ethos of Rudolf Steiner and embodies the principles of collegial and participatory management.

Board of Trustees

At the highest level, the Board of Trustees (BoT) provide informed strategic governance, financial oversight and accountability, ensuring compliance and adherence to the school’s vision and governance standards.

The BoT has overall responsibility as governors, directors and trustees to ensure that YSS meets its legal and financial obligations, and to support the delivery of Steiner–Waldorf education. They hold the longterm strategic overview for YSS; this is facilitated by Trustees liaising with SLT on each legal, financial and educational aspect of the school. The BoT is also responsible for liaising with the school community via the Association of Members and wider community meetings.

Trustees hold the following portfolios as “link” trustees:

HR
Safeguarding
SEND
Education, Careers, and Guidance
Community Engagement
Business Development (including Fundraising)
Finance
Marketing and Communications
Premises and Facilities

The constitutional provisions for the recruitment of candidates for election to the BoT, induction, training and recruitment of Trustees, are set out in the Articles of Association and in the YSS Trustees procedures.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Leadership and Management

Accountable to the BoT for the day-to-day operations of the school are the SLT, comprising the Headteacher and the Business Manager (SBM). The headteacher is responsible for all activities related to education, care, and wellbeing of the pupils who attend, and teaching staff who work at YSS. The SBM is responsible for the running of the school finance office, management of the premises and administration and ensuring compliance. The Headteacher chairs the Education Mandate Group (EMG) and is accountable to the BoT. The SBM line manages all non-teaching staff and is accountable to the BoT.

Head Teacher

The Headteacher (HT) is the whole school lead with specific oversight of the educational team and reports to the Board on all matters related to teaching, learning, and pupil development – maintaining a clear line of accountability for educational quality and standards.

All educational staff report to the Head Teacher.

Teaching teams include:

Early Years: Four Kindergarten teachers and four part-time Teaching Assistants.
Main School: Eight class teachers and Learning Assistants.
Upper School: Subject teachers, Class Guardians, and Learning Assistants.
SEND: One SEND Coordinator and Learning Support staff.

The School Business Manager (SBM) oversees all finance, operations, and administration functions, and reports to the Board in partnership with the Head Teacher. This collaborative relationship – combined with a clear distinction of responsibilities – ensures balanced workloads, transparency, and effective distribution of decision-making responsibility.

The Finance Manager (FM) is operationally managed by the SBM and has a dotted reporting line to the Board of Trustees. This reflects the Trustees fiduciary oversight responsibility – the FM serves as a critical link between day-to-day financial management and the Board's governance and assurance functions. In support of this, the Finance Manager will meet with Trustees as part of the monthly Finance and HR mandate group.

The admissions function sits at the intersection of educational and operational domains, reporting to both the Head Teacher and the School Business Manager. This ensures enrolment decisions support pedagogical priorities while sustaining the school’s financial and operational capacity.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Business and Operations

All administration, finance, and business operations staff report to the School Business Manager (SBM)

Core functions include:

Finance – Finance Manager, who oversees two part-time Finance Clerks.
Operations:
Operations Officer, who oversees the Housekeepers and Caretakers
o Café
Administration:
Receptionists – front desk and general administrative support.
HR Admin Officer – supports HR functions with tasks divided between the SBM and Finance Manager (contracts).
Exams Officer – also holds Upper School Lead responsibilities, including admin support, Crossfields oversight, and Careers.
A Marketing and Alumni – started in position March 2026.
Admissions – dual reporting line to SBM and HT.

Education Management Group (EMG)

The EMG is a hybrid space, combining collaborative decision-making with developmental discussion to shape agendas, foster shared responsibility, and maintain clear outcomes. Membership includes the Senior Leadership Team, Phase Leads, and the SEND Coordinator. Previously, senior teachers and other experienced staff attended, but the revised structure focuses on core leadership roles to streamline decisions and maintain accountability.

Operational matters from Phase Meetings feed into the EMG for review and approval, ensuring decisions remain grounded in educational priorities and day-to-day realities. Matters requiring escalation are presented by the Head Teacher to the Board of Trustees, maintaining governance boundaries while keeping education central to strategic oversight.

The EMG also supports trustee engagement, providing a structured space where insights and guidance flow in both directions, connecting strategic vision with operational realities. This strengthens the school as a single, interconnected system, ensures transparent decision-making, and nurtures a collaborative leadership culture.

Proposed Membership (standard):

Head Teacher
Early Years Lead, representing Kindergarten
Main School Lead, representing Lower and Middle Schools
Upper School Lead, representing Upper School
SEND Coordinator
School Business Manager

Attending as required:

Exams Officer (Upper School)
Finance Manager
Operations Officer
Trustee holding the Education portfolio (at least once per month)

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Volunteers

YSS volunteers are critical to operations of the school and are part of the ethos upon which YSS operates – we are a community and we all contribute. Volunteers assist with the preparation of meals in the school Café, clean classrooms, assist with reading in younger grades and so forth. Volunteers are also critical to YSS fundraising activities, including at the Advent and Spring Fairs, weekly bake sales, for the Fee Assistance Fund, and Class 8 trip fundraising initiatives.

Affiliations

YSS is a member of Waldorf UK, from which it receives guidance and support. Waldorf UK is the membership organisation for all the Waldorf-Steiner schools in the UK and Ireland. It’s aims are to:

Safeguard and develop the ethos and identity of Waldorf-Steiner education
Support schools in providing a high-quality education
Represent the interests of Waldorf-Steiner education in the wider educational, academic, social and political context.

Members from both leadership and management of YSS interact with Waldorf UK, with particular reference to their conferences, training, guidance, curriculum research, development and consultancy and information services. Amongst other things, Trustees participate in Waldorf UK Trustees Network meetings.

YSS is a member of the Association of Governing Bodies for Independent Schools (AGBIS) and of the Independents Schools Bursar Association (ISBA) and has a contract with Judicium Education .

Fundraising

Fundraising activities, expenditure to promote the school or advertise the fundraising activities and other income is included in the Annual Report and Financial Statement.

FINANCIAL REVIEW

The continued use of a direct debit-based contribution scheme and the active monitoring and management of overdue payments by the Finance team, under the leadership of the Finance Manager, has significantly helped to reduce the risk of bad debt and increase confidence in the effective management and reporting of the YSS financial position during the reporting period.

The final outturn for the year on all funds was a net surplus of £37,715.

Unrestricted funds - general reserve: The balance at 31 August 2025 was £420,053 (2024 - £407,151).

Unrestricted funds - designated reserve: The balance at 31 August 2025 was £13,019 (2024 - £854).

Restricted funds: The balance at 31 August 2025 was £43,418 (2024 - £30,770).

Investments

YSS policy is to reinvest all profits into the operation and maintenance of the school or hold this as limited operating or cash reserve, for the period reported. As the budget was set to provide a modest surplus, there is neither an investment policy nor objective for the reporting period.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Pension Liabilities

YSS has no liabilities arising from obligations to a defined pension scheme or pension assent on the charity's financial position.

Funds and Reserves

For the reporting period, the YSS formal reserves policy was reviewed and the reserves policy which the YSS Operating Reserves fund, continued to target two months of average operating costs and this has been put in place and maintained.

No funds were in deficit at the end the period as reported in the Annual Report and Financial Statements. Total and Restricted funds held at the end of the period are reported in the YSS Annual Report and Financial Statements.

Key Risks and Uncertainties Disclosures

The existential risks for YSS are based around:

Ensuring sufficient pupil numbers to sustain the YSS financial model.
Implementing a robust succession management plan around our educational staff.
Making sure sufficient funds are in place for the continued operation of the school.
Continued revenue provided by external activities, currently including income from the Business Wing.
The ability to continue to fulfil its existing and additional obligations regarding changes in charity, education and financial regulation and law.
Failing to maintain a “Good” Ofsted report at the next inspection.

These are reviewed and managed on an on-going basis by the leadership and management of YSS.

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Reference and administrative information

Appointed Resigned

Simone Doctors (Chair) 08/09/2022 Alison Longridge 04/11/2021 Lyndon Nicholson 26/11/2020 Liam Clegg 09/10/2023 Aissa Gallie 12/06/2025 31/12/2025 Brendan O'Brien 04/11/2021 29/08/2025 Jonathan Haste 04/11/2021 11/09/2024 Adam Duxbury 19/03/2024 14/08/2025 Alan Pires 06/03/2025 01/11/2025

Charity Information:

Charity number 511974

Registered and principal office:

The York Steiner School Danesmead Fulford Cross Fulford YORK, YO10 4PB

Auditors

HPH Accountants 54 Bootham YORK YO30 7XZ

Solicitors

Switalskis Solicitors Cranbourne House, 36 Gracious Street KNARESBOROUGH HG5 8DS

Principle bankers

National Westminster Bank Plc Main Street Heslington YORK YO10 5ZB

Triodos Bank Aldermore Bank PLC Brunel House 1st Floor, Block B 11 The Promenade Western House BRISTOL Lynch Wood BS8 3NN PETERBOROUGH PE2 6FZ

YORK STEINER SCHOOL LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025

Statement of Directors’ and Trustees’ responsibilities

Company law requires the Directors (Trustees) to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its income and expenditure for the financial year. In preparing those financial statements, the Trustees should follow best practice and are required to:

Select suitable accounting policies and then apply them consistently.
Make judgements and estimates that are reasonable and prudent.
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue on that basis.

The Directors (Trustees) are responsible for maintaining proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Exemption: This report has been prepared in accordance with the special provisions of the Companies Act 2006 applicable to small companies.

Approved by the Board of Trustees on 28 May 2026 and signed on its behalf by:

……………………

Dr Simone Doctors Director and Trustee

INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF YORK STEINER SCHOOL LIMITED

Opinion

We have audited the financial statements of York Steiner School Limited for the year ended 31 August 2025 which comprise Statement of Financial Activities, Balance Sheet, Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standards, including FRS 102 Section 1A 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

give a true and fair view of the state of the charitable company’s affairs as at 31 August 2025 and of its incoming resources and application of resources, including its income and expenditure for the year then ended;
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
have been prepared in accordance with the requirements of the Companies Act 2006.

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF YORK STEINER SCHOOL LIMITED

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

the information given in the Trustees' report, which includes the directors’ report, prepared for the purposes of company law, for the financial year for which the financial statements are prepared is consistent with the financial statements; and
the trustees’ report included within the trustees’ report have been prepared in accordance with applicable legal requirements

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report included within the trustees’ report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

adequate accounting records have not been kept; or
the financial statements are not in agreement with the accounting records and returns; or
certain disclosures of directors' remuneration specified by law are not made; or
we have not received all the information and explanations we require for our audit.

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement on page 14, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF YORK STEINER SCHOOL LIMITED

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists.

Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

We obtained an understanding of the legal and regulatory frameworks within which the company operates, focusing on those laws and regulations that have a direct effect on the determination of material amounts and disclosures in the financial statements. The laws and regulations we considered in this context were the Companies Act 2006 together with the Charities SORP (FRS102). We assessed the required compliance with these laws and regulations as part of our audit procedures on the related financial statement items.
In addition, we considered provisions of other laws and regulations that do not have a direct effect on the financial statements but compliance with which might be fundamental to the charitable company’s ability to operate or to avoid a material penalty. The laws and regulations we considered in this context were OFSTED, Food Hygiene regulations, Health and Safety legislation, Employment legislation, Charity Commission regulations and General Data Protection Regulation (GDPR).
Auditing standards limit the required audit procedures to identify non-compliance with these laws and regulations to enquiry of the Trustees and other management and inspection of regulatory and legal correspondence, if any.
We also considered the opportunities and incentives that may exist within the charitable company for fraud.
We identified the greatest risk of material impact on the financial statements from irregularities, including fraud, to be the override of controls by management and income recognition.

In response to the risk of irregularities and non-compliance with laws and regulations and risk of fraud, we designed procedures which included but were not limited to: sample testing on the posting of journals, timing of recognition of income and the completeness of income, review of trustee’s minutes and any correspondence with regulators.

Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards.

INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF YORK STEINER SCHOOL LIMITED

We are not responsible for preventing non-compliance and cannot be expected to detect noncompliance with all laws and regulations. These inherent limitations are particularly significant in the case of misstatement resulting from fraud as this may involve sophisticated schemes designed to avoid detection, including deliberate failure to record transactions, collusion, or the provision of intentional misrepresentations. We are not responsible for preventing fraud and cannot be expected to detect all fraud.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities.This description forms part of our Auditor's report.

USE OF OUR REPORT

This report is made solely to the charitable company's members in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an Auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members for our audit work, for this report, or for the opinions we have formed.

...................................... Sarah Wearing (Senior Statutory Auditor) For and on behalf of HPH, Statutory Auditor 54 Bootham YORK YO30 7XZ

28 May 2026

YORK STEINER SCHOOL LIMITED STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2025

Unrestricted Funds £ 42,742 1,071,209 186,855 113,597 3,727	Designated Funds £ - - - 12,831 -	Restricted Funds £ 44,906 - 24,000 3,577 -	Total 2025 £ 87,648 1,071,209 210,855 130,005 3,727	Total 2024 £ 107,710 912,112 229,330 150,170 4,790
£ 1,418,130	£ 12,831	£ 72,483	£ 1,503,444	£ 1,404,112
52,568 1,352,682	666 -	- 59,813	53,234 1,412,495	59,848 1,318,483
£ 1,405,250	£ 666	£ 59,813	£ 1,465,729	£ 1,378,331
12,880 22	12,165 -	12,670 (22)	37,715 -	25,781 -
12,902 407,151	12,165 854	12,648 30,770	37,715 438,775	25,781 412,994
	£ 13,019	£ 43,418	£ 476,490	£ 438,775

The notes on pages 22 to 31 form part of these financial statements.

Income and net movement in funds derive wholly from continuing operations.

YORK STEINER SCHOOL LIMITED BALANCE SHEET AS AT 31 AUGUST 2025

Company number: 01591107

£ £ 353,462 100 353,562 5,500 140,352 238,973 384,825 (207,892) 176,933 530,495 (54,005) £ 476,490 420,053 13,019 43,418 £ 476,490 2025	£ £ 353,462 100 353,562 5,500 140,352 238,973 384,825 (207,892) 176,933 530,495 (54,005) £ 476,490 420,053 13,019 43,418 £ 476,490 2025	£ £ 377,089 100 377,189 5,500 97,472 229,770 332,742 (197,851) 134,891 512,080 (73,305) £ 438,775 407,151 854 30,770 £ 438,775 2024	£ £ 377,089 100 377,189 5,500 97,472 229,770 332,742 (197,851) 134,891 512,080 (73,305) £ 438,775 407,151 854 30,770 £ 438,775 2024
	353,562 176,933		377,189 134,891
384,825 (207,892)		332,742 (197,851)

	530,495 (54,005)		512,080 (73,305)
	£ 476,490		£ 438,775
	420,053 13,019 43,418		407,151 854 30,770
	£ 476,490		£ 438,775

The accounts have been prepared in accordance with the special provisions of the Companies Act 2006 applicable to small companies.

Approved by the Directors and Trustees on 28 May 2026

and signed on their behalf by:

Dr Simone Doctors

Director and Trustee

The notes on pages 22 to 31 form part of these financial statements.

YORK STEINER SCHOOL LIMITED CASH FLOW STATEMENT FOR THE YEAR ENDED 31 AUGUST 2025

£ £ 56,025 (12,248) (12,248) (30,350) (4,224) (34,574) 9,203 229,770 £ 238,973 2025	£ £ 56,025 (12,248) (12,248) (30,350) (4,224) (34,574) 9,203 229,770 £ 238,973 2025	£ £ 118,763 (137,082) (137,082) (28,176) (5,847) (34,023) (52,342) 282,112 £ 229,770 2024	£ £ 118,763 (137,082) (137,082) (28,176) (5,847) (34,023) (52,342) 282,112 £ 229,770 2024
(30,350) (4,224)		(28,176) (5,847)

	9,203 229,770		(52,342) 282,112
	£ 238,973		£ 229,770

The notes on pages 22 to 31 form part of these financial statements.

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025

1 ACCOUNTING POLICIES

Legal entity

York Steiner School Limited ("the School") is regulated by the Charities Commission (511974), limited by guarantee and is registered in England and Wales. The Address of the registered office and principal place of business is York Steiner School, Danesmead, Fulford Cross, YORK, YO10 4PB.

In the event of the charity being wound up, the liability in respect of the guarantee is limited to £5 per member of the charity.

Basis of preparation

The Accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charites SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006.

The School meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Going concern

The directors and trustees have a reasonable expectation that the School had adequate resources to continue in operational existence for the foreseeable future. The School has cash resources and long term finance provided by Triodos Bank. In assessing going concern they have assumed that the loan will continue to be repaid at the current levels for the foreseeable future. The Governors have prepared financial projections, taking into consideration the current economic climate and its potential impact on the sources of income and planned expenditure. They have a reasonable expectation that adequate financial resources are available to enable the School to continue in operational existence for the foreseeable future, and have adequate contingency plans in the event that income streams are reduced. Consequently the financial statements have been prepared on the basis that the School is a going concern.

Fees and other income

Parental contributions, charges for services and use of premises are accounted for in the period in which the service is provided.

Donations

Donations receivable for the general purpose of the School are credited to "unrestricted funds". Donations for purposes restricted by the wishes of the donor are taken to "restricted funds" where these wishes are legally binding on the Trustees.

Other trading activities

All other income is included in the Statement of Financial Activities (SOFA) when the School is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Expenditure and irrecoverable VAT

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Overheads and other costs not directly attributable to particular functional activity categories are apportioned over the relevant categories on the basis of management estimates of the amount attributable to that activity in the year, either by reference to staff time or space occupied, as appropriate. The irrecoverable element of VAT is included with the item of expense to which it relates.

Governance costs are costs associated with constitutional and statutory requirements. They include examination fees and estimated costs linked to the strategic management of the School. Support costs are those incurred directly in support of expenditure on the objects of the School.

Fixed asset investments

Investments are stated at cost or estimated value on acquisition as it is not possible to readily ascertain their market values.

Tangible fixed assets

Alteration and improvement expenditure on freehold property is treated as capital if it results in additional floor area for use of the School. Otherwise it is charged to revenue as maintenance of buildings.

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 CONTINUED

1 ACCOUNTING POLICIES (continued)

Depreciation

Depreciation is calculated to write off the cost of fixed assets over their expected useful lives. The rates used are as follows:

Freehold buildings 2% per annum straight line Fixtures, fittings and equipment 15% per annum reducing balance Leased assets straight line over the period of the lease Property improvements 2% per annum straight line Boiler and heating system 5% per annum straight line Computer equipment 25% per annum straight line

Operating leases

Rentals payable under operating leases are charged in the SOFA on a straight line basis over the lease term.

Stocks

Stocks are stated at the lower of cost and net realisable value.

Debtors

Trade and other debtors are recognised at the settlement amont due after any trade dicount offered. Prepayments are valued at the amount prepaid net of any trade dicounts due.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and provisions

Creditors and provisions are recognised where the School has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Funds Structure

Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the directors/trustees. Designations of unrestricted funds are made at the directors'/trustees' discretion in order to make allocations for anticipated future expenditure.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for a particular purpose.

Restricted funds are funds which are subject to specific trusts, either declared by the donor when making the donation or grant conditions, or accepted by the donor in responding to a specific appeal.

Pensions

Employees are entitled to join the School's auto enrolment pension scheme operated by NEST. The School's contributions made for the accounting period are treated as an expense and are restricted to the contributions disclosed in note 9. There were no outstanding contributions at the year end. The costs of the scheme are included within direct charitable expenditure: provision of education.

Financial instruments

The School only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 CONTINUED

2 TAXATION

As a registered charity, the School is exempt from the tax on income falling within sections 466 to 493 of the Corporation Tax Act 2010 to the extent that this is applied to its charitable objects. No tax charges have arisen in the School.

3 OPERATING SURPLUS


3 OPERATING SURPLUS The income for the year is stated after charging: Depreciation Audit fees Accountancy fees: statutory accounts production and taxation compliance 4 INCOME FROM CHARITABLE ACTIVITIES Unrestricted Designated funds funds £ £ Parental contributions £ 1,071,209 £ - Other income Class trips, activities and workshops 30,287 - Grants received 15,163 - Early years' scheme from the City of York Council 79,620 - Diploma programme - - Other income 61,785 - £ 186,855 £ - Total 2024 209,330 - 5 INCOME FROM OTHER TRADING ACTIVITIES Unrestricted Designated funds funds £ £ Fundraising 30,700 12,831 Trading activities 26,120 - Hire of school premises 56,777 - £ 113,597 £ 12,831 Total 2024 143,044 854 6 INTEREST RECEIVABLE AND SIMILAR INCOME Unrestricted Designated funds funds £ £ Bank interest £ 3,727 £ - Total 2024 4,790 - 7 INTEREST PAYABLE AND SIMILAR CHARGES Unrestricted Designated funds funds £ £ Loan, lease and bank interest £ 11,066 £ - Total 2024 14,079 -			Restricted funds £ £ -	2025 £ 35,875 8,470 7,295	2024 £ 37,657 9,046 11,498
				Total 2025 £ £ 1,071,209	Total 2024 £ £ 912,112
	30,287 15,163 79,620 - 61,785	- - - - -	- 24,000 - - -	30,287 39,163 79,620 - 61,785	41,684 12,690 73,927 50,355 50,674
	£ 186,855	£ -	£ 24,000	£ 210,855	£ 229,330
	209,330	-	20,000	229,330	Total 2024 £ 44,787 27,927 77,456
	Unrestricted funds £ 30,700 26,120 56,777	Designated funds £ 12,831 - -	Restricted funds £ 3,577 - -	Total 2025 £ 47,108 26,120 56,777
	£ 113,597	£ 12,831	£ 3,577	£ 130,005	£ 150,170
	143,044	854	6,272	150,170	Total 2024 £ £ 4,790
	Unrestricted funds £ £ 3,727	Designated funds £ £ -	Restricted funds £ £ -	Total 2025 £ £ 3,727
	4,790	-	-	4,790	Total 2024 £ £ 14,079
	Unrestricted funds £ £ 11,066	Designated funds £ £ -	Restricted funds £ £ -	Total 2025 £ £ 11,066
	14,079	-	-	14,079

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 CONTINUED

8 ANALYSIS OF TOTAL EXPENDITURE

Staff costs £ 29,861 1,007,797	Depreciation £ - 35,875	Other costs £ 22,707 309,010	Total 2025 £ 52,568 1,352,682	Total 2024 £ 59,848 1,318,483
£ 1,037,658	£ 35,875	£ 331,717	£ 1,405,250	£ 1,378,331
Unrestricted funds £ 3,328 44,030 5,210	Designated funds £ - - 666	Restricted funds £ - - -	Total 2025 £ 3,328 44,030 5,876	Total 2024 £ 2,663 50,725 6,460
52,568	666	-	53,234	59,848
791,256 7,269 40,603 18,591	- - - -	59,813 - - -	851,069 7,269 40,603 18,591	707,564 39,198 43,059 21,091
857,719 156,728 37,124 39,452 21,659 26,511 24,539 43,841 3,750 30,063 - 9,200 22,114 35,875	- - - - - - - - - - - - - -	59,813 - - - - - - - - - - - - -	917,532 156,728 37,124 39,452 21,659 26,511 24,539 43,841 3,750 30,063 - 9,200 22,114 35,875	810,912 176,818 17,292 55,814 21,220 30,473 2,642 49,589 1,973 28,251 11,612 4,565 20,929 37,657
450,856 15,765 14,846 11,066 2,430	- - - - -	- - - - -	450,856 15,765 14,846 11,066 2,430	458,835 20,544 8,901 14,079 5,212
44,107	-	-	44,107	48,736
	£ -	£ 59,813	£ 1,412,495	£ 1,318,483

£ 1,405,250	£ 666	£ 59,813	£ 1,465,729	£ 1,378,331

In 2024, expenditure on charitable activities amounting to £nil related to designated funds and £50,815 related to restricted funds.

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 CONTINUED

9 STAFF COSTS

STAFF COSTS
Wages and salaries Pension costs Social security costs The average number of employees during the year was as follows: Provision of education Administrative salaries	2025 £ 950,548 17,181 69,929	2024 £ 850,565 15,582 52,774
	£ 1,037,658	£ 918,921
	45 15	51 17
	60	68

No employee received remuneration and benefits in excess of £60,000 (2024 - none).

The key management personnel of the charity, comprise the Trustees, Headteacher, Finance Manager, Early Years Manager, Human Resources Manager and Operations Manager. The total employee benefits of the key management personnel of the charity were £196,328 (2024 - £154,849).

There is a long standing salary scale, which determines the starting salary of a new member of staff. Based on affordability, Trustees decide whether to apply an increment to this each year. Trustees will also decide on potential pay rises.

10 TANGIBLE FIXED ASSETS

ANGIBLE FIXED ASSETS
Cost: At 1 September 2024 Additions Disposals At 31 August 2025 Depreciation: At 1 September 2024 Charge for the year Disposals At 31 August 2025 Net book values: 31 August 2025 31 August 2024	Fixtures, Fittings and Equipment £ 506,893 1,658 -	Freehold Land and Buildings £ 452,901 10,590 -	Plant and Machinery £ 14,351 - (4,472)	Total £ 974,145 12,248 (4,472)
	508,551	463,491	9,879	981,921
	409,891 26,584 -	173,056 9,210 -	14,109 81 (4,472)	597,056 35,875 (4,472)
	436,475	182,266	9,718	628,459
	£ 72,076	£ 281,225	£ 161	£ 353,462
	£ 97,002	£ 279,845	£ 242	£ 377,089

Freehold land and buildings were valued at £1,450,000 in August 2006, by a firm of chartered surveyors.

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 CONTINUED

11 FIXED ASSET INVESTMENTS

On 19 December 1996 the School received a free distribution of Triodos Bank NV shares (a company based in the Netherlands) valued at £100. The fixed asset investment relates to unrestricted funds.

12	DEBTORS	2025	2024
		£	£
	Trade debtors	69,275	68,892
	Other debtors	2,776	2,453
	Prepayments and accrued income	68,301	26,127
		£ 140,352	£ 97,472
	All debtors relate to unrestricted funds.
13	CREDITORS amounts falling due within one year	2025	2024
		£	£
	Bank loans and overdrafts	30,349	28,175
	Trade creditors	64,273	59,596
	Accruals	17,211	17,001
	Taxation and social security	55,940	17,546
	Other creditors	36,587	39,454
	Deferred income	3,532	36,079
		£ 207,892	£ 197,851

All creditors falling due within one year relate to unrestricted funds.

14 CREDITORS amounts falling due after one year Bank loans 15 BORROWINGS Repayable with 1 year Repayable between 1 - 2 years Repayable between 2 - 5 years Repayable in 5 years and more	2025 £ 54,005	2024 £ 73,305
	2025 £ 30,349 30,349 23,656 -	2024 £ 28,175 28,175 41,105 4,025
	£ 84,354	£ 101,480

The bank loan is secured by first legal charge dated 15 May 2007 over freehold property known as York Steiner School, Danesmead, Fulford Cross, YORK, YO10 4PB.

The interest rates of the loans are 1.75% over the base rate and 2.5% over the base rate.

All creditors falling due after one year relate to unrestricted funds.

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 CONTINUED

16 RESTRICTED FUNDS

Balance at 1 Sept 24 £ 500 1,224 924 95 28,027 - -	Income £ - - - - 47,958 24,000 525	Expended £ - - - - (59,813) - -	Transfers £ - - - - (22) - -	Balance at 31 Aug 25 £ 500 1,224 924 95 16,150 24,000 525
£ 30,770	£ 72,483	£ (59,813)	£ (22)	£ 43,418
Balance at 1 Sept 23 £ 500 953 6,928 924 195 3,033 - 683	Income £ - 271 - - - 55,330 20,000 -	Expended £ - - - - (100) (30,032) (20,000) (683)	Transfers £ - - (6,928) - - (304) - -	Balance at 31 Aug 24 £ 500 1,224 - 924 95 28,027 - -
£ 13,216	£ 75,601	£ (50,815)	(£ 7,232)	£ 30,770

Cultural fund

The Cultural fund is in respect of donations received for the purpose of promoting cultural improvements in the pupils of the School.

Flow form fund

The Flow form fund is in respect of donations received to be used for the purpose of purchasing a "Flow Form" water sculpture for the School.

Dragon boat race

This relates to donations from the Rotary Club of York after their fundraising dragon boat race and have been used to purchase play equipment.

Special needs

This is to provide educational assistance for children, over and above that which can be provided by the class teacher alone, and to provide practical assistance to enable access to education where deemed necessary.

Anthroposophy education for adults

Gathering fundings are for the purpose of anthroposophy-related adult education events at YSS (mainly the autumn/spring/summer gatherings), and all their attached costs (payment for content providers and their travel expenses, venue hire for summer gatherings, creche providers, craft materials, etc.). The mandate responsible for planning and costing these events is The Adult Learning Group at YSS (part of the Association).

Fee assistance

Monies donated for the provision of fee assistance for pupils.

Diploma Programme

Grants received for the provison of the running costs of Post Graduate Diploma in Waldorf Education (PG Dip WE) course for 2024. Fully expensed in the year.

Class 8 fund

Monies donated to pay for class 8 school trip.

Science Lab funds

Grants received to be spent on renovating the science laboratory.

Gardening fund

Monies donated to be spent on school gardens.

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 CONTINUED

17 UNRESTRICTED FUNDS

Balance at 1 Sept 24 £ 407,151 153 - 10 691	Income £ 1,418,130 132 10,750 1,852 97	Expended £ (1,405,250) - - (50) (616)	Transfers £ 22 - - - -	Balance at 31 Aug 25 £ 420,053 285 10,750 1,812 172
854	12,831	(666)	-	13,019
£ 408,005	£ 1,430,961	£ (1,405,916)	£ 22	£ 433,072
Balance at 1 Sept 23 £ 394,638 - 5,140 - - -	Income £ 1,327,657 - - 153 10 691	Expended £ (1,327,516) - - - - -	Transfers £ 12,372 - (5,140) - - -	Balance at 31 Aug 24 £ 407,151 - - 153 10 691
5,140	854	-	(5,140)	854
£ 399,778	£ 1,328,511	£ (1,327,516)	£ 7,232	£ 408,005

The designated funds are funds set aside by the Trustees for the classes and departments to spend on future projects.

18 OPERATING LEASE COMMITMENTS

As at 31 August 2025 the School had annual commitments under non-cancellable operating leases as follows:

Not later than one year Later than one year and not later than five years Later than five years	2025 £ 13,765 50,438 941	2024 £ 4,942 11,336 -
	£ 65,144	£ 16,278

Lease payments are recognised as an expense in the Statement of Financial Activities.

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 CONTINUED

19 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible fixed assets £ 353,462 - -	Investments £ 100 - -	Net current assets £ 120,496 13,019 43,418	Long term liabilities £ (54,005) - -	Total 2025 £ 420,053 13,019 43,418
£ 353,462	£ 100	£ 176,933	£ (54,005)	£ 476,490
Tangible fixed assets £ 377,089 - -	Investments £ 100 - -	Net current assets £ 111,086 854 30,770	Long term liabilities £ (81,124) - -	Total 2024 £ 407,151 854 30,770
£ 377,089	£ 100	£ 142,710	£ (81,124)	£ 438,775

20 RELATED PARTIES

York Steiner School Limited made contributions to the Steiner Waldorf Schools Foundation of £14,846 (2024 - £8,901).

£194 fundraising and marketing expenses were reimbursed to 3 members of the Board of Trustees during the year (2024 - £668).

No remuneration was paid to any Board of Trustee member during the year (2024 - None).

At the year end a parent trustee owed £735 (2024 - one parent trustee £3,829).

There were no other related parties in the year.

21 COMPANY STATUS

The School is a company limited by guarantee. The members of the School are the members of the Board of Directors and Trustees named on page 13. In the event of the School being wound up the liability of the guarantee is limited to £5 per member of the School.

22 RECONCILIATION OF CASH FLOWS FROM OPERATING ACTIVITIES Net income / (expenditure) for the year Adjustments for: Depreciation of tangible fixed assets Loan interests adjustments Decrease / (increase) in stocks (Increase) / decrease in debtors Increase / (decrease) in creditors Net cash provided by operating activities 23 ANALYSIS OF CASH AND CASH EQUIVALENTS Cash at bank and in hand Total cash and cash equivalents	2025 £ 37,715 35,875 17,448 - (42,880) 7,867	2024 £ 25,781 37,657 11,744 (575) (33,211) 77,367
	£ 56,025	£ 118,763
	2025 £ 238,973	2024 £ 229,770
	£ 238,973	£ 229,770

YORK STEINER SCHOOL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 CONTINUED

24 ANALYSIS OF CHANGES IN NET DEBT

Cash Loans falling due within one year Loans falling due after more than one year	At 1 Sept 2024 229,770 (28,175) (73,305)	Cash-flows 9,203 (2,174) 19,300	At 31 Aug 2025 238,973 (30,349) (54,005)
	128,290	26,329	154,619

25 VOLUNTEERS

The School is lucky to be supported by volunteers. They primarily help in the preparation of meals in the Café and running the school shop to raise funds for class trips and in other fundraising activities. These include the York Dragon Boat Race, The St Crux Café, Craft and Book sales and other ad hoc activities.

Parents volunteer to organise and run the Advent and Spring fairs and help prepare the School through two hours of work per parent at the end of each year during work week. Parents also help by cleaning and tidying their children’s class room every weekend during term time.

26 COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT

Unrestricted Funds £ 58,381 912,112 209,330 143,044 4,790	Designated Funds £ - - - 854 -	Restricted Funds £ 49,329 - 20,000 6,272 -	Total 2024 £ 107,710 912,112 229,330 150,170 4,790	Total 2023 £ 63,612 783,444 144,954 157,565 3,677
£ 1,327,657	£ 854	£ 75,601	£ 1,404,112	£ 1,153,252
59,848 1,267,668	- -	- 50,815	59,848 1,318,483	49,366 1,139,573
£ 1,327,516	£ -	£ 50,815	£ 1,378,331	£ 1,188,939
141 12,372	854 (5,140)	24,786 (7,232)	25,781 -	(35,687) -
12,513 394,638	(4,286) 5,140	17,554 13,216	25,781 412,994	(35,687) 448,681
£ 407,151	£ 854	£ 30,770	£ 438,775	£ 412,994