Charity number 511905 Church Stretton and South Shropshire Arts Festival Report and accounts for the year ended 31 August 2022 Contents Pag• no Rewrt ofthe Trustees Finanual review Independent exanlnerfs report and unts 1-3 P&Je A
Church Stretton and South Shropshire Arts Festival Report of the trustees for the year ended 31 August 2022 The Trustee5 preserrt the annual repjrt and ¢nts for the year ended 31 August 2022. The Truslees a Satisfi with the perfornance of the Charity during the year, consider that the charity is able to continue its actNities during the coming year and that the charity's assets are adequate to fijlfil ts obligab"ons. b'ects and acllvftles of the cha Festival °The objects of the festival shall te to wl10te. wnprove, devebp and maintsin public education in the furtherance of the fOlk).ng objects: appreciation of the arts and scienc65 of music, opera. ballet. drama, film, literature. painting, drawing. phclogfaphy and sculpture in all their aspects by the wesentatK)n of publ concerts. perfomiances. arts exhibitions and in such other ways as the festival C(xnmittee shall from time to tirne detemine.. from the Constftullon of the A Alms of the Arts Fe81ival 1. To hold a festNal in and around Church Stretton run by volunteeTS wrth a core of major highualty events to include concerts. drama. talks, arts, crafts, photography. workshops and other creative arKI arti5ttc endeavours. 2. To retain a core offer while annualty having s<)me experimentailon such as new types of art, event or perfomer so that the Festival- remains vibrant and interesting; adapts to changing tastes; and provides a continuing attractive offering for regular and first-tirne attendees. Activlties- 2021-22 The Trustees are delttted that 6t was possible lo IK a fuu Festival In 2022 ts the fir8t time since 2019. Like so many arts bodies. the Festival h&J lo suspend all tts activittes with the onset of the Covb19 pandem in 2020. Due to a great deal of hard work by a few core Individuals, the Committee held three outdooT events in the summer of 2021 supported by number of free moming (Ymcerts. no indoor evening c¢)ncerts and no art exhibitn. On emerging from the peM. the Committee faced a number of thallwy.. the loss from the Commrtlee of some key individuals and other volunteers who had been central to the delivery of wevious Festivals" the unavailatMIty of one of the major venues whth had hosted F8str¥al events and the art exhibrtK)n for many years, namety. Church Strett¢)n Sch1,. and very uncertain environment for the resumption of a major festival including public readiness to retum to busy events foll1ng the pandemic and an impaired economic situatkTh. Despite this, the C(Mnmittee dechyed to proceed WKI through very hard work and in cases, overwork, falling on some key indivhjuals, Festival was held from 23 Juty to 13 August 2022 comprising 12 pai&for events, six free coffe6 concerts, three free organ fecrtals and an Art Exhibition lasting for two weeks. including three workshops. One event had to be cancelled as speaker a talk Ix¥rtr CovwJ-19. The Exhibition moved to a new venue at the Primary Schcd, the main perfom)ances were splil between St Laurence's Church arKI the Sifvester Home Institute with one planned for the Parish Centre. The final concert- held one 7hrek after the end of the main programme of events- was held at Concord College in A(kn Bumell. The coffee corK&ts continued to be held in St Laurence's as Was {e organ r&1 with iwo further witsls being held in other local churches. Page B
A¢hlevements and rforniance The Committee was very pleased th the recep1 given to the Festrrfal. There was almost universal praise for the new venue for the ExhibitK)n which attendees found to be intimate and engaging. Both the Committee and attendees felt that the qualty of exhibits was really high. The use of the SRvester Home Institute for the first time was successfijl alongslde the established use of St Laurence's Church. There was very positi've feedb8ck for the whle range of perfomiances on offer whth induded the welkknuwn poet, Rc3er McGough, dramas about Virginia Woow and Mary Anning and Concerts featuring higher vows and a harp, a trxass quartet, a solo pnISt and a POle tribute band. The Rozzers. Given the $Ihlty reduced capacty overall of the venues used mparlj to earfier years, attendances were very good. Tet sales in were strong wtth most sales being made using the Ticket Source online booktng facilty. It was cr that once the word spre& about the resumption of the Festiv818nd the hh qualty ofwhat vias on offer, tickets continued to be sohd - in many Instan rYJht up unlil the night of pernan. The Rozz8rs concert and thè Roger MeGgh Foety recilal were entirety 80hY out in advance. The footfall for the Exhibition was slighty than in some earlier years but the volume of sales was the hghest ever. There VRS excellent work in generating sponsorship frcyn kJc81 and some other busine89es and sources and the Committee wishes to thank the following who Vre Festlval sponsors.. Mr Francis and Mrs Aison Acton, Mrs Meryl Ausb"n. Belved8re Guest Hou8e, Burway Books, Continentsl Fireplaces. Entertaming Elephants. Mr Howard Franklin, Dr Abert Gallon. Jemima's lQtchen, Peter Jenison Memorial Trust. Matthew Mills Graphic Desn, Morrls Care, PCB ScAicitors, Ragleth Galkry. Ragleth Inn, Peppers, September BtsJk8, Mr Alan and Mrs Elaine Stockbridge, Strthn Livestc¢k Husbandry, Tanners Wine8, Wrights Estate Agents, Victoria House Bed and Breakfast. Th8 support given by the Green Dragon, Litt Stretton and by Bery's Coffee House is also much appreckqted. Buoyed by this success, the Commlttee has committed to o)ntinuè with a full Festival programme for 2023 and is actively working tardS that. tructure overnance and man ement The Festival is govemed and managed by a Comrnittee who are entire volunteers. The Commrttee draws on the huge eXper1ere, enthusiasrn and commitinent of MO than 90 other volunteers WIK) lirelessty come together to demonstr that Festival is an event run by the comrnunty for the communty. The trustees of the charty at the year ended 31 August 2022 w8.' Joan Amfiekl (Cha> Sue Mitchell IHon(Kary Secretary and Joint Exhibiti)n Lèad) Andrew Hall Andrew Robinson (Treasurer) Claire Tocknell (Classul Music Direcior) Kath Stephenson (Joint Exhibrlion Lead and Sponsorship Le•Y) Sandra Whitkd (Drama and Popular Music Director} During the year. Al8n Str (immediate past Char) std dtrwn as a Trustee and Andrew Hall was appointed as a Trustee and took up the role of G0veMan Lead and Wice- Chair. Page C
During the year. the Committee commenc&J a programrne to upjate all of its documentation and polrcies. The Commrttee is very well are that rl relies on the huge inkxrt. enthusiasm and skill of a ftrw key people. This remains a continuing risk and the Committee will continue to address this in various ways. The Cornmittee wisttes to reccKd its vwy wami thanks to all tho who have contributed to the Festival in any way including the 81 memtern of the FestNal- witrthrt such SUPFQrt arKI commitment, the Festlval simply would not happ. R•forence and administrative detail$ The full name of the charity is.. Church Stretton and South Shropshlre Arts FestNal Registered Charty numtw: 511905 Flnanclal revlvw The Charities Acts require the Truslees to prepare financial staternents for each financial year which give a true arKI fair view of the state of affairs of the charity as at the end of the financial year and of surplus or defictl of the chanty. In prepanng those financial ststements the Trustees are required to". select suilable accounting p)IleS and appty them consistent. make judgements and estimates that are reasonable and prudent: and prepare the finanaal statements on the ng corrnn basis unths it is inappropriate to presume that the charity wll Continue in business., state whether applicable UntIng standards and ststements of recommended practice have been folkAed, subj'ect to any material change. The Trustees are al80 re8prThible for maintaining adequate accounting rKord8 which disdose with Teasonable accuw at any time the financial position of the charty and which are sufficient to shuéi and explan the charws transact8 and enable them to ensure that the financial ststements compty with the Charrties Acts. Thty are also resp)nsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and delection of fraud ar other Irregularities. The Committee was very pleased to athMie a not surplus on the year of £4251.43. A 8mall yrkIng surplus is essential as the Festival has to meet some ¢osts upfront each year ahead of generating any inc(e. This outtum has led to the reserves ky the Festival standing at £44,225.32 ccwnpared to £39,973.89 at the end of 2021>21 financial year. Vthile the Festival beneffts frcm strwJ sponsorship locdly, it does not rety on any grant income either tKalty or natx)nalty. This report wa$ akwrov&J Trustees on 25 Octobw 2022. Indopondent Examlnatlon The Trustees have opted to have an Indedent ExaMInatK by a suitabty qualffled Chartered Accountanl. The Independent Examiner app)inted by the twstees is Ruth Vvhiting of RLW Acwuntanls whose reFKrt t(Wher with the accounts for 2021.22. Joan Arnf Chaif of the Committee 2021-22 Trustee, on behalf of the twstees Pag8 D
Ir¢dependent Examin•rfs fvport on thfr accounts R8portto thg lTh•t••8 of Church Str•tton and S04th 8hrop•hlTr Arts F•¥llval On accounts foftho rend•d 31•t August 2022 Chorlty Number 511905 Set out on pa9e$ 2 to 3 I report to thè try$eB my e¥Aminab"on Oft dnts ofthe aboiR charrty Twsn the year ended 31st August 2022 R?8pon•lbllM•• •nd ba•th ot roport A8 the ehanty tru8t••$ ofthè Twu$t. you are responth fu preparalpjn of the accwnts in aordanC? ¥Mth th8 reqUirants ofthe Char Ad 2011 (kn Acr). l part in respect of my •Mmin4th?n ofthg Trusf8 •cctyJnts caNi&J out under 80ctrin 145 of th0 2011 Act and In C8rryinq out my examinatthi, I hAva the applKAbl• Ditxb"on8 9r¥en by tho Ch•rity Commission Ltndgr clion 14516llbl ol b)? ACL Ind•pend•nt•x•mlTh•rf• •tatsm•nt I ha compk8ted my e¥aminatK)n. I confim) that no mat¢rio1 m•liorn have com• to my attènbon in connoctk)n wlh thè èxarninatp)n gi$ me caus• lo l9Ve that in. any matsnal iespett. - aecounting r•eords nol kgpt tn acc4rylane• wth 18don 130 olth• Charth8 Act or - the 8cxount8 do nol accord vfith th¢ aUntrj rncords the accounts not compfy wth tho applirAt)le requir•mMts corKaming the fonn And contènt of accounts 6gt out in thg chan1 IAccount8 ond Reports) RegulaIn$ 2008 oth•r than any rgquinnent that th• o¢¢ounts 9N• a Irue and fai¢ not a matter¢>)TraJ•r•d 88 Part of èn Indndent exarnlnation. I h•v• no eonc•mi and ha¥e come aL¥OM no olh•f mattorn in clneG.0n with th• ex[natrn to wthich attention •ouk1 b• sjrawn In ord•r to •nobkn • sYop•r und•{¥landi olthe •crounl• to ba rnatt*d. Rulh Whlting of RLW kts)untants Charteied Aecountant cost Green. Ludlow Road. W Str•llon. Chuth Str•tton. Shrwhir? sye 6R8 24th Novemter2022
Chur¢h Stretton and South Shropshire Arts Festival Receipts and Payments A¢¢ounts lor the year ended 31 August 2022 2022 2021 R•¢•lpts Fe¥th•l F••ii¥•l Tk8t saks 28.92325 22.287 82 180.Q3 455.74 2.W.11 2.356.85 IWJ.55 2,294.C¥) Freo tXX 340.70 Refr8shments CD'S and bwk6 2.090.93 e4.49 13,260.89 2W47 PRS 1.285.18 1,180.fX) 1.830.67 672.80 6300 Exhlbfjo Exh10 Exhibllon Enty Exhlbttkin fee• 1203.Tr) 754 fy) .791.76 1,195.(K) 2.132.42 Exhlbtt sales 12,252.20 1,855.fy) Wothshop fe G•n8rn1 Don81i(¥i• 880.98 Put& 1.260.rJJ Prfy•nm 6.101.21 587.01 s80p Grnni 3.39J.Tr) 167.88 17.00 310.45 302.03 Glft Ak1 1.420.91 892.51 751.90 Bink hternst 27.87 2.283.15 630.15 775.00 682.50 30.00 Sundry 0.01 24.32 F¥tA 56.53 350.00 S6.615 75 19 063 74 51.581.32 18.016.18 425143 1.Q67.56
Church Stretton and South Shropshlrn Arts Festival Ststement of assets and Itabilitios as at 31 August 2022 2022 2021 Ca8h fund# Festival currènt account Art exhibthn ¢urrenl account Paypal Virgin Account 16.482.31 4,731.18 14,471.94 2,490.12 1.83 23,010.Cx) 39,973.Bg 23.010.¢)J 44.225.32 Tho assets of £44,225.3212021 £39,973.89) wKlud8s an amount of £30,00012021 £30,1) deemed lo be an emergency fund. Signed on behalf of the trustees on 24th November 2022 J Arnfield Chairman A Robinson Treasurer