2024-04-30-accounts

Trustees' Annual Report for the period

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||||||| |---|---|---|---|---|---| |Period start date|Period end date| |01|May|2023|30|April|2024| |From|To|

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Section A Reference and administration details

Charity name

Llaingoch Community Hall

Other names charity is known by

Registered charity number (if any) ~~[~~ 511527

Charity's principal address

Llaingoch Community Hall

South Stack Road Holyhead, Anglesey Postcode LL65 1LD

Names of the charity trustees who manage the charity

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|||||| |---|---|---|---|---| |Dates acted if not for whole|Name of person (or body) entitled| |Trustee name|Office (if any)| |year|to|appoint|trustee|(if any)| |1|Susan McGinn|Secretary|AGM| |2|Nia Gray|AGM| |3|Adrienne Edwards|Chair|AGM| |4|Mila Simpson|AGM| |5|Nia Lloyd Roberts|AGM| |6|Margaret Davies|AGM| |7|Cadi Evanson|AGM| |8|Michael Griffiths|AGM| |9|Barbara Williams|AGM| |10|Ann Worthington|AGM| |11|Gordon Kershaw|AGM| |Raymond|AGM| |12| |Worthington| |13|Glyn Haynes|AGM| |14| |15| |16| |17| |18| |19| |20| |ee| |Names of the trustees for the charity, if any, (for example, any custodian trustees)|

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Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

N/A

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charity How the charity is constituted (eg. trust, association, company) Elected in AGM Trustee selection methods

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

N/A

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

FOR THE PURPOSES OF PHYSICAL AND MENTAL TRAINING AND RECREATION AND SOCIAL, MORAL AND INTELLECTUAL DEVELOPMENT THROUGH THE MEDIUM OF READING AND RECREATION ROOMS, LIBRARY, LECTURES, CLASSES, RECREATIONS AND ENTERTAINMENTS OR OTHERWISE AS MAY BE FOUND EXPEDIENT FOR THE BENEFIT OF THE INHABITANTS OF THE PARISH OF HOLYHEAD RURAL IN THE COUNTY OF ANGLESEY AND ITS IMMEDIATE VICINITY WITHOUT DISTINCTION OF SEX OR OF POLITICAL OR OTHER OPINIONS.

March 2012

TAR

2

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Over the past period, we have successfully undertaken the following initiatives at Llaingoch Community Hall:

1. Community Gatherings and Support Groups:

• We hosted afternoon tea for the Mother’s Union, fostering social connections and support.

• The Cancer Support Group visits once a month, providing essential encouragement and companionship for those affected by cancer.

2. Singing Group and Fundraising Concerts:

• The Singing Group evolved from the Warm Spaces initiative and has become an integral part of our community activities.

• We organized a concert to support Church House—Boston Centre Stage in their fundraising efforts for a new floor.

• As a result of this success, we have been invited to perform at a SSAFA fundraiser at the Ucheldre Centre.

• Additionally, we have a fundraiser planned for September to support the Holyhead Hotspur new girls’ youth team and Llaingoch Hall.

3. Seasonal Events for Children:

• We held Coronation, Halloween, and Easter parties for the children, bringing joy and community spirit to families.

4. Community Sales and Activities:

• We successfully organized two tabletop sales, providing an opportunity for local residents to buy and sell goods while fostering community engagement.

• We launched a bingo event in October 2023, which has been well received and continues to attract strong community support.

5. Local Partnerships and New Initiatives:

• The Cylch Meithrin Cybi held their Christmas Fair at the hall, bringing the community together for a festive celebration.

• The Llaingoch Horticultural Committee unfortunately folded, but they left a lasting legacy by putting up a plaque and donating to the hall.

• A new Community Garden Group will be starting at the hall, aiming to pass on knowledge from former members and encourage local gardening efforts.

March 2012

TAR

3

6. Sunday Dinners Initiative:

We introduced Sunday dinners at the hall, creating a welcoming space for community meals. While this initiative has paused for the summer, we hope to restart later in the year

March 2012

TAR

4

Additional details of objectives and activities (Optional information)

N/A You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

March 2012

TAR

5

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Benefits to the Community

The work undertaken at Llaingoch Community Hall has had a significant positive impact, including:

• Strengthened Community Bonds: Regular events and gatherings have helped foster a sense of belonging and support among residents.

• Support for Local Causes: Fundraising efforts have benefited various community projects, including Church House, the Holyhead Hotspur new girls’ youth team, and the Llaingoch Hall itself.

• Enhanced Social Well-being: Support groups, bingo nights, and seasonal celebrations have provided much-needed social interaction and entertainment for all age groups.

• Encouragement of Lifelong Learning: The new Community Garden Group will provide opportunities for knowledge sharing and skill development.

• Sustained Community Engagement: The popularity of activities like bingo, singing, and social events ensures that Llaingoch Hall remains a vibrant and active community hub.

March 2012

TAR

6

Section E Financial review

The policy outlines the reasons for holding reserves, specifies the target Brief statement of the amount, and details how and when these reserves can be utilised. We charity’s policy on reserves ensure we have 3 months of reserves to cover 3 months of outgoings.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

N/A

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

We acknowledge the financial difficulties that our hall has faced due to irregularities in cash control. It has come to our attention that some individuals may have possibly used the hall for their own personal benefit, leading to significant irregularities in our accounts, particularly concerning cash transactions.

As a responsible organisation, we take these matters very seriously. After identifying these issues, we promptly reported them to the relevant authorities, including the police and the Charity Commission. Investigations are now underway to ensure accountability and to prevent any such occurrences in the future.

The trustees that may have been involved in these matters have since resigned as of August 2024. As the current trustees, we are committed to transparency and are in the process of submitting the necessary financial returns to rectify past discrepancies and restore confidence in our operations.

Our priority remains the integrity and proper governance of the hall. We are implementing stronger financial oversight measures to safeguard against any future misuse and to ensure the hall continues to serve the community as intended.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

March 2012

TAR

7

Position (eg Secretary, Chair, etc) Date

March 2012

TAR

8

Llaingoch Community Hall Unaudited Accounts For The Year Ended 30 April 2024 Charity number 511527

LLAINGOCH COMMUNrrY HALL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LLAINGOCH COMMUNrrY HALL Inde ndent examlnerfs re rt to the trustees of Llain och Communi Hal Charl number: 511527 I report to the trustees on my examination ofthe accounts oflho ab)ve tharity fthe Twsf) for the year ended 30 April 2024. Res nslbllities arbd basis of re As the charfty trustees ofthe Trust you are resFxMible for Ihe weparation of tho a￿uftts in a¢oydancè tho requirem8nts of the Charities Act 2011 Ilh8 Act.). I report in respect of rny ex8rrrination of the Trusfy ac(>Junts carried out under seclion 145 of the 2011 Act and in carrying out my examination. I have followed the applical￿e t￿rectior6 gNen by Ihe Charity ComnwssK￿ under section 145(Sllb) of the Act. Inde dent examinerfs statement I have completed my examination. l ￿nfirni Ihat no material matters have come to my attention. other than those disckised below, in connection with the ex•ninatv)n gives ¢auso to bfrlièv• that In. any mat8rtal r6spècl'. accoLmting records weTr Th)t kept in acwdance ith section 130 of the Act the accounts <hJ not a(xonl ¥￿th the xcounlwig rec1)￿$ I have no ￿nCernS and have D)m8 ￿0$S no 0th8r matters in ¢￿InectIon Tth the examinati￿ to thiGh attention should be drawn In cder to enable a proper uThJerstsnding of accowsts to bg roa¢hg(1. Matters of concèm The Trust's control and recording of cash transactions was nadequate durirMJ the wiTrJ. mganing it was nol w)ssible to verify that cash receipts, cash payTnents, arnl cash bal￿ceS are ccrylele. 14 April 2025 Owaln Ap Elffjd FCCA WS11iams Dgnton C Chartered Ctirbfied Accounlants Glaslyn Ffordd Y Par¢ Parc Menal Bangor Gwynadd LL57 4FE Luilliomsdentor)

Chaxity CHARITY COMMISSION FOR ENGLAND AND WALES 511527 Receipts and ments accounts CC16a F¢ the p•rlod È'..¥d eid oe ).a4.2024 01.￿2023 Section A Receipts and payments Endowmont h&nds T4*1 funds LaAty••r Al R•c81 ¢rarfS R4¢e￿ R¢Dt 1815 Hal Hlfv Bkn tsonthns Ewants &￿aYL￿tKth Othei IrKorne 3.074 24.425 Sub tOts1(Gr￿ ulc0￿ lorARJ A2 A•8•t and inv•strn•nt s•10s. M2 11347 31028 19.347 A3Pa 17S 2JT4 371 ioij Ftskyes & Fllff Welsh GrantExpon2e war￿$￿￿5 9¢7 4748 W8t¢i InN¥gnc8 739 225 Sub total 1.2S1 A4 AsS•t Ind Inv•slm•nt tsb Sub 1S231 2.251 21.42• Net ofr¢¢e1pWyTr￿nts) 22,717 5,gJ7 17386 403 28.20Q i•n A6 Cash fvnd¥ l•¥t yg•r •nd 17.792 45.992 19.165 17.

Section B Statement of assets and liabilities at the end of the period Unrestrictsd fund¥ Re$trld¢d fvnds End0%￿nefit ds Categorfe$ D8tsils 81 Cash fuThlB Totsl¢•sh lurnts Uvrntrlct•d R•Jtrkt•d Endowm•nt fund• fund# io n•w••t£ Dqtails iD nmr•￿£ B2 other mM•tsry •$¥¢¢• P￿￿t0￿hlEh Details B3 Inv•stmènt aM•ts IDwhlth D4tsil$ IDMI B4 Ass•l8 r•taln•d for th* ¢hwiVs Fundtowhl kn￿l￿dL￿ Detallg BS LlabllllS•s G6YrJ ilnYAG.S J

LLAIIGOCH comi1u￿ry •lALL DEPEII xamlnefi It Commun Cha nurnb•r. 11 I rwrtto the truawpsth) my 41th• •c<•Jrts oftr* •L•)w GW rfv TnAfiftrftsJvar ao +WI ZQ24. sJtsllilEe% and basls of Iv oIthA ￿2011 (Jh&￿ 14 2￿$ Owaln•• Ell•d FCCA Fludd Y Porc Pa￿ M8n wil1iomsd￿tOn LL574FE