Trustees’ annual report (including Directors’ report) for the period
From: Period start date Nov-1-2020
To: Period end date Oct-31-2021
Charity name: The Tennyson d’Eyncourt Memorial Hall
Charity registration number: 511164
Company number:
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To improve the conditions of life of the inhabitants of Tealby by provision of a Village Hall and a Village Green. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Maintenance of the Hall and Green (together with its playing equipment) for leisure and educational activities (curtailed once again during the year under review by the coronavirus pandemic). |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Confirmed. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | No grants made |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | There are no employees. The Hall and Green are managed by a voluntary management committee. |
| Other |
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Refurbishment has continued while the Hall has been out of use. Following the kitchen remodelling, the heating system has been replaced, internal walls and floors refurbished and many external repairs completed. Some bookings have resumed and the Green continues to provide leisure facilities for the people of Tealby. |
|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The position is very sound, despite current restrictions on use. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A long-term reserve of £9000 against major delapidations and a short-term reserve of £5000 against approximate annual expenditure. |
| Amount of reserves held | Para 1.22 | £14000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income from hire, grants to support capital expenditure, and local fundraising activities - including a registered local lottery and a donation from the community shop, which is separate from the Charity. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Long-term reserve is held in an interest bearing account. Otherwise none. |
| A description of the principal risks facing the charity |
Para 1.46 | Main risk is the need to maintain the building. Secondary risk is potential loss of hiring income (as at present during the pandemic). |
| Other |
Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: | Para 1.25 | Trust deed. |
| How is the charity constituted? |
Para 1.25 | As a trust |
| Trustee selection methods including details of any |
Para 1.25 | Trustees appoint trustees. |
constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charityworks |
Para 1.51 | Day to day management of the Hall and Green is conducted by a management committee, whose members cannot be Trustees. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and administrative details
| Charity name | The Tennyson d’Eyncourt Memorial Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 511164 |
| Charity’s principal address | _Premises:_Beck Hill, Tealby, Market Rasen, LN8 3XS _Correspondence:_Ash House, 40, Rasen Road, Tealby, Market Rasen LN8 3XL |
Names of the charity trustees who manage the charity
| 1 2 3 |
Trustee name | Office (if any) |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| MARK ALFRED EDMUND TENNYSON-D'EYNCOURT | ||||
| GIDEON WILLIAM ERIC VAN LAUN | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Name of trustees holding title to property belonging to the charity | |
|---|---|
| Trustee name | Dates acted if not for whole year |
| MARK ALFRED EDMUND TENNYSON-D'EYNCOURT | |
| GIDEON WILLIAM ERIC VAN LAUN | |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None |
|---|---|
| Name and objects of the charity on whose behalf the |
assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
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Signature(s)
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Full name(s) Anthony Harry Neal
Position (for example Treasurer Secretary, Chair, etc) Date 31-Jan-22
CHARITY COMMISSION J FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustse$l members of Tennyson d'Eyncourt Memorial Hall On accounts for the year ended October 31* 2021 Charity no lif any) 511164 Sot out on pages 2w3 I report lo the trustees on my examination of the accounts of the above charity I'the Trust'l for the year ended 3111012021 As the charity's trustees, you are responsible for the preparation of the accounts in 8ccordance with the requirements of the Charities Act 2011 ("Ihe Act"). ResponsibSlltle$ and basls of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145{5}Ibl of the Act. Independont I have completed my examination. I confirm that no material matters have examinerfs statement come lo my attention in conne¢lion with the examination lolher than that disclosed below") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements oncerning the form and content of accounts sel out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connedion with the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reaehed. Signed: Date: Name". David Bevan Address: 9 Cow Lane Tealby Lincolnshire LN8 3Y8 IER Oct 2018
End of year accounts 2020-21
| OPERATING ACCOUNT | ||
|---|---|---|
| 2021 | 2020 | |
| INCOME | ||
| Rents | 1184 | 1201 |
| Village Fayre | 0 | 0 |
| Profit from functions | 0 | 1452 |
| TOTAL | 1184 | 2653 |
| EXPENDITURE | ||
| Rates | 0 | -207 |
| Insurances/Licences | 937 | 1006 |
| Waste collection | 35 | 35 |
| Housekeeping | 371 | 684 |
| Gas | 912 | 604 |
| Electricity | 423 | 456 |
| Water | 203 | 374 |
| Repairs & Maintenance | 583 | 1661 |
| Equipment | 28 | 0 |
| Website | 270 | 147 |
| Village Green | 747 | 540 |
| Paypal | 30 | 24 |
| Cleaning materials etc | 51 | 153 |
| TOTAL | 4590 | 5478 |
| Profit/loss on operating account | -3406 | -2825 |
GENERAL ACCOUNT
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Playing | Playing | ||||
| Hall | Field | Hall | Field | ||
| INCOME | |||||
| Interest | 6 | 59 | |||
| Donations | 200 Club | 0 | 1950 | ||
| Village Shop | 5000 | 5000 | |||
| Other | 1498 | 6 | |||
| Grants | 19003 | 16033 | |||
| Website sponsors | 125 | 184 | |||
| Playing Field | 1327 | 1315 | |||
| Insurance | 0 | 0 | |||
| 200 Club | 1323 | 1616 | |||
| TOTAL | 26956 | 1327 | 24847 | 1315 | |
| EXPENDITURE | |||||
| Capital | 1355 | 0 | |||
| Refurbishment | 18020 | 8062 | |||
| Playing Field | 3624 | 729 | |||
| 200 Club | 204 | 2265 | |||
| TOTAL | 19580 | 3624 | 10327 | 729 | |
| Surplus on General Account | 7376 | -2297 | 14520 | 587 |
| SUMMARY | |||||
|---|---|---|---|---|---|
| 2021 | 2020 | ||||
| Operating Account | -3406 | -2825 | |||
| General Account | 5079 | 15107 | |||
| Balance to statement of affairs | 1673 | 12282 | |||
| STATEMENT OF AFFAIRS AS AT | 31-Oct-21 | ||||
| ASSETS/ | |||||
| ACCUMULATED FUNDS | 2021 | LIABILITIES | 2021 | 2020 | |
| Balance as at | 31-Oct-20 | 34441 | Lloyds Bank Acc | 26014 | 22048 |
| Surplus/deficit as above | 1673 | Playing Field Acc | 888 | 3185 | |
| Nationwide Acc | 9073 | 9067 | |||
| Petty Cash | 140 | 141 | |||
| Uncleared | 0 | 0 | |||
| Balance as at | 31-Oct-21 | 36114 | 36114 | 34441 |
| 2021 | 2020 | |
|---|---|---|
| Hall | 20871 | 11171 |
| Field | 888 | 3185 |
| Roof | 9073 | 9067 |
| 200 Club | 2137 | 1018 |
| Refurb | 3145 | 10000 |
| 36114 | 34441 |
CHARITY COMMISSION J FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustse$l members of Tennyson d'Eyncourt Memorial Hall On accounts for the year ended October 31* 2021 Charity no lif any) 511164 Sot out on pages 2w3 I report lo the trustees on my examination of the accounts of the above charity I'the Trust'l for the year ended 3111012021 As the charity's trustees, you are responsible for the preparation of the accounts in 8ccordance with the requirements of the Charities Act 2011 ("Ihe Act"). ResponsibSlltle$ and basls of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145{5}Ibl of the Act. Independont I have completed my examination. I confirm that no material matters have examinerfs statement come lo my attention in conne¢lion with the examination lolher than that disclosed below") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements oncerning the form and content of accounts sel out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connedion with the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reaehed. Signed: Date: Name". David Bevan Address: 9 Cow Lane Tealby Lincolnshire LN8 3Y8 IER Oct 2018
End of year accounts 2020-21
| OPERATING ACCOUNT | ||
|---|---|---|
| 2021 | 2020 | |
| INCOME | ||
| Rents | 1184 | 1201 |
| Village Fayre | 0 | 0 |
| Profit from functions | 0 | 1452 |
| TOTAL | 1184 | 2653 |
| EXPENDITURE | ||
| Rates | 0 | -207 |
| Insurances/Licences | 937 | 1006 |
| Waste collection | 35 | 35 |
| Housekeeping | 371 | 684 |
| Gas | 912 | 604 |
| Electricity | 423 | 456 |
| Water | 203 | 374 |
| Repairs & Maintenance | 583 | 1661 |
| Equipment | 28 | 0 |
| Website | 270 | 147 |
| Village Green | 747 | 540 |
| Paypal | 30 | 24 |
| Cleaning materials etc | 51 | 153 |
| TOTAL | 4590 | 5478 |
| Profit/loss on operating account | -3406 | -2825 |
GENERAL ACCOUNT
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Playing | Playing | ||||
| Hall | Field | Hall | Field | ||
| INCOME | |||||
| Interest | 6 | 59 | |||
| Donations | 200 Club | 0 | 1950 | ||
| Village Shop | 5000 | 5000 | |||
| Other | 1498 | 6 | |||
| Grants | 19003 | 16033 | |||
| Website sponsors | 125 | 184 | |||
| Playing Field | 1327 | 1315 | |||
| Insurance | 0 | 0 | |||
| 200 Club | 1323 | 1616 | |||
| TOTAL | 26956 | 1327 | 24847 | 1315 | |
| EXPENDITURE | |||||
| Capital | 1355 | 0 | |||
| Refurbishment | 18020 | 8062 | |||
| Playing Field | 3624 | 729 | |||
| 200 Club | 204 | 2265 | |||
| TOTAL | 19580 | 3624 | 10327 | 729 | |
| Surplus on General Account | 7376 | -2297 | 14520 | 587 |
| SUMMARY | |||||
|---|---|---|---|---|---|
| 2021 | 2020 | ||||
| Operating Account | -3406 | -2825 | |||
| General Account | 5079 | 15107 | |||
| Balance to statement of affairs | 1673 | 12282 | |||
| STATEMENT OF AFFAIRS AS AT | 31-Oct-21 | ||||
| ASSETS/ | |||||
| ACCUMULATED FUNDS | 2021 | LIABILITIES | 2021 | 2020 | |
| Balance as at | 31-Oct-20 | 34441 | Lloyds Bank Acc | 26014 | 22048 |
| Surplus/deficit as above | 1673 | Playing Field Acc | 888 | 3185 | |
| Nationwide Acc | 9073 | 9067 | |||
| Petty Cash | 140 | 141 | |||
| Uncleared | 0 | 0 | |||
| Balance as at | 31-Oct-21 | 36114 | 36114 | 34441 |
| 2021 | 2020 | |
|---|---|---|
| Hall | 20871 | 11171 |
| Field | 888 | 3185 |
| Roof | 9073 | 9067 |
| 200 Club | 2137 | 1018 |
| Refurb | 3145 | 10000 |
| 36114 | 34441 |