CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412022 To 3110312023 Charity name: LINGDALE VILLAGE HALL Charity registration number: 510532 Objectives and Activities Summary of the purposes of the charity as set out in its governing document Para 1.17 The Charity's objects {he objects,) are to manage the village hall for the use of the inhabitants of the village of Lingdale in the Parish of Lockwood in the Borough of Redcar and Cloveland without di51inction of political, religious or other opinions Including use for meetings, lectures, classes and for other forms of recreatlon and leisure time occupation with the objèct of improving the conditions of lrfe for the said inhabitants. Hlrlng of tho Village Hall to residents and other persons to meet the objects above. Summary of the main activities in relation to those purposes for the public benefit. in particular, the activities, projects or seNi¢es identified in the accounts. Slalement confiming whether the trustees have had regard lo the guidance issued by the Charity Commission on public benefit Para 1.17 aTrJ 1.19 Porn 1.18 The Lingdale Vlllage Hall Accounts were presented and signed at Ihe meeling following internal audit on the 51h June 2023 Additional inforniation (optional) You ma choose to include further statements where relevant about: SORP relerenc8 No grants are made by Lingdale Villagè Hall Pa 1.38 Policy on grant making No Social Investment is made by Lingdale Village Hall P*a 1.38 Policy on social investment including program related investment Volunteers offer their time to open and close the village hall for evonts and plan Para 1.38
volunteers significant contributions None Other Achievements and Perfonnance SQRP relTr* The Village Hall has regular users who provlde lelsure and information servicos to the Parish of Lockwood. The Village Hall hosted a Coronation evènt in May 23 which was open to all residents and 111 children were fod for free. It runs a Warm Space every Tuesday where villagers Can meet and enjoy free refreshments whlch contributes to the strength of the community. It runs various lelsure, arts and crafts for the young people during holiday poriods Increasing their fitness and creativity. Summary ofthe main achievements of the charity, identifying the difference the charity s work has made to the circumstances of ils beneficiaries and any wider benefits lo society as a whole. Pwa 1.20 Addlllonal informatlon (optlonal) You ma choose to include further statemenls where relevant about.. Achievements against oblectlves set Por8 1.41 Performance of fundraising aGtivilies against objectives set ParJ 1.41 Investment performan against objectives Para 1.41 Other
Financial Review Review of the charity's financial position at the end of the period P8ra 1.21 The Willage Hall started the year with £38,083.30 and ended the year with £12.801.71. Major repairs and maintenance were carried out to the toilets, fire alami, roof and lighting amounting to £40320.14. Monies carried forward from the previous year and grants obtained from the Woodsmlth Foundation. Arnold Clark and Magic Little grants of £7388 paid for these repairs. We changed fluorescent lighting to LED to reduce the energy bills. £3700 recelved from Cleveland Crime Commissioner(OPCCI paid for our Wami Welcome January to end of March 2023. The Vlllage Hall accounts arn checked at the same time as the Par15h Council accounts b the Intornal Auditor The Vlllage Hall would hold 6 months reserves Includlng Utiliti•s and repairs Statement explaining the policy for holding reserves slalin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about Ihe charity continuing as a going concern Para 1.22 Para 1.22 £1900 NIA Parn 1.22 Par• 124 None P•rn 1.23 None other than rlslng food and other costs. Energy costs have been managed by uslng a Utlllty Broker. Addltlonal Informatlon (optlonall You ma choose to include further statements where relevant about: The principal source of funding for the village hall is Hire of the facilities. These are used to provide extra activities for tho resldents of Lingdale. A grant of £3700 from the OPCC pald for a Warni Space. Grant funding has been sought to improve the Village Hall environment and undertake ma orre airs £7388 WA The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Par8 1.46 Rising Eneryy Costs which are being managed with the use of an Energy Broker and replacing the Lighting with LED. A description of the principal risks facing the charity Pwa 1.46 NIA
Structure, Governance and Management Description of ohartty s trusts= Type of goveming document Lockwood parish Council is the 5018 Trustee of Lin dale Villa e Hall TRUST Para 1.25 How is the charity constituted? l CJ uiiincrjt'pol'hled )OCl4iii)11 CIO) Trustee selection methods including details of any constitutional provisions e.g. election to post or nam8 of any person or body entitled to appoint one or more trustees Para 1.25 Registered Charity Para 1.25 Lockwood Parish Council provides the Trustees for the Management Committee consisting of 4 to 7 members. Additional informatlon (optional) You ma choose to include further statements where relevant about= Lockwood Parish Councll members are either elected or CO•OPted to the Councll. TY have an Inductlon process, aro overseen by the monitoring Officer at the Local Authority. Trustees sign a code of ¢ondu¢t and sign once they have read the policios of the Councll. They undertake re ular trainin as rec uired, Tho Charity management committee is made up of a Chair, Vice Chair and 4 to 7 Committee members from Lockwood Parish Council. The Clerk to Lockwrd Parish Council provides financial admlnlstratlon. Policies and procedures adopied for the induction and training of Irustees P¥• 1.51 The charity's organisational slruclure and any wider network wth which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Adminlstrative details Chari name Other name the than uses Re istered chari number Charity's principal address Lin dale Villa e Hall 510532 Lingdale Village Hall Meadowdale Court Lingdale Saltbum-by-the Sea TS12 2HF
Namos of the charity trustees who manage the charity Dates actod If not for whole Trustge name Office Ilf any) Namè of person (or body) entrtled to oint trustee Ifan Lockwood parish Council LPC Wendy Stiff Anne claOn A Mackgnzie Chair Vice Chair Councillor End 0410512023 LPC A Groves J Teasdale Councillor Councillor Councillor start 0210212023 LPC LPC HDee J Suggitt C Teasdale Start 2410112023 LPC Volunteer Volunteer Volunteer LVH LVH J Jones Start 0310712023 LVH 10 C Leak Volunteer Start 0310712023 LVH 12 13 14 15 16 17 18 19 20 Cor orat8 Irust88s- names of the directors at the date the re Dlrector namè ortwasa roved Lockwood Parish Council Name of trustees holding titl8 to propety b8bnging to the charity Trustte name Village Hall Management Commlttee Dates acted if not forwhol•
Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects None Details of arrangements for safe Gustody and segr8gation of such assets from the charity's own assets None Addltlonal Informatlon loptlonal) Names and addresses of advisers {Optional infomiation) Type of Name Address advlser Name of chlef executlve or names of senior staff membors {Optional Informatlon) Exemptions from disclosure Reason for nowlisclosure of ke rsonnel details Other o tional information
Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of tho charity's trustees luifi/rJ ' Slgnaturel5) Full namels) Position (eg Secretary. Chair, etc) LL. VIL& C.Hf4 1 (L. CLcTreL io LOCCtsJooO AR(Srt Date 21-01-a02
| Lingdale Village Hall | Lingdale Village Hall | Lingdale Village Hall | (CharityNumber 510532) | (CharityNumber 510532) | (CharityNumber 510532) | (CharityNumber 510532) | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| FINAL | Accounts foryear to 31st March 2023 | |||||||||||||
| As at | 31/3/2023 | As at 31st March 2023 | ||||||||||||
| INCOME | EXPENDITURE | |||||||||||||
| Balances at 1st April 2022 | Regular Expenses | |||||||||||||
| Current Account | 37,545.76 | Includes £10Kgrant | Utilities | 6,307.30 | ||||||||||
| PettyCash Account | 441.55 | CateringSupplies | 20.81 | |||||||||||
| Cash in Hand | 96.00 | Cleaning | 229.58 | |||||||||||
| IncludingEventsgroupcarrie | 400.00 |
6,557.69 | ||||||||||||
| 38,083.31 | Administration | |||||||||||||
| Regular Users | BuildingInsurance | 334.73 | ||||||||||||
| Lockwood Parish Council | 4,781.16 | Donations | 0.00 | |||||||||||
| MondayBingo Club | 584.00 | Memberships & Licences | 12.00 | |||||||||||
| Lingdale CommunityArt | 784.00 | Postage & Stationery | 18.49 | |||||||||||
| Lingdale Exercise | 444.00 | Bank | 41.15 | |||||||||||
| MIND | 564.00 | 406.37 | ||||||||||||
| Craftaloon | 100.00 | Premises | ||||||||||||
| MFC | 288.00 | Toilet Project | 29,852.93 | |||||||||||
| SaturdayBingo Rent | 220.00 | Fire Alarm Project | 2,438.80 | |||||||||||
| MondayCharityBingo | 167.20 | Repairs & Maintenance | 8,028.41 | |||||||||||
| Village Hall Football Card | 391.27 | 40,320.14 | ||||||||||||
| Village Hall Bingo Rent | 970.00 | |||||||||||||
| Village Hall Bingo | 1,726.25 | Village Hall Events(Craft Grou | 299.70 | |||||||||||
| 11,019.88 | Village Hall Events(Bingo) | 746.26 | ||||||||||||
| Other Users | In Bloom Village Hall Christmas |
0.00 | ||||||||||||
| Village Hall Events | 288.90 | 587.70 | ||||||||||||
| Private Hire | 830.50 | Village Hall Halloween | 585.92 | |||||||||||
| Local Government & Corporate | 0.00 | Warm Welcome Tuesdays | 1,540.13 | |||||||||||
| Produce Show | 0.00 | Produce Show Jubilee |
0.00 | |||||||||||
| 1,119.40 | 1,652.17 | |||||||||||||
| Other Income | Village Hall other | 432.75 | ||||||||||||
| Halloween | 243.49 | Garden Grant | 170.97 | |||||||||||
| Xmas | 152.21 | Easter | 297.58 | |||||||||||
| Warm Tuesdays | 3,700.00 | |||||||||||||
| In Bloom | 300.00 | |||||||||||||
| Jubilee | 620.52 | 6,313.18 | ||||||||||||
| Bank | 80.00 | |||||||||||||
| Disposal | 615.00 | TOTAL EXPENDITURE | 53,597.38 | |||||||||||
| Events Group | 1779.35 | |||||||||||||
| Donations | 1,637.93 | Balances at 25th August 2022 | ||||||||||||
| Grants | 6,798.00 | Current Account | £12,417.43 | |||||||||||
| Craft Group | 250.00 | PettyCash Account | £384.28 | |||||||||||
| 16,176.50 | Cash in hand | £0.00 | ||||||||||||
| inyear income | 28,315.78 | 12,801.71 | ||||||||||||
| TOTAL INCOME | 66,399.09 | |||||||||||||
| I confirm that these accounts represent a true and accurate record. | ||||||||||||||
| Signed by | J Bell | |||||||||||||
| 12,801.71 | 0.00 | |||||||||||||
| Position | Parish Clerk,Lockwood Parish Council | |||||||||||||
| Date | ||||||||||||||
| EXPENDITURE MINUSTOILET AND ALARM £21305.27 |
Annual Internal Audit Report 2022123 OCL(000? PARIS (+ CoLgA) Ci W Ltsw. lo.LbJoodFc. Lo.vl Durlng the financial year ended 31 March 2023, this authority's intemal auditor acting independently and on the basls of an assessment of risk. caThied out a selective assessmenl of Compliance wtth the relevant procedures and controls in operation and obtained appropriate evidence from the authority. The intemal audit for 2022123 has been carried out in accordance wilh this aLrthority's needs and planned coverage. On the basis of the findings in the areas examined, the inlemal audit conclustons are summarised in this table. Set out below are the objectives of intemal contrd and alongside a the inlemal audit conclush)ns on whether, in 811 significant respects, the control objectives were being achieved throughout the financial year to a standard adequate to meet the needs of this authority. Internal control objective A. Appropriate accounting records have bèen property kept throughout the financi81 year. . This authorlty Complied with ts ffinan¢ial ragulations. payments vrfore supported by involco$, a axpenditu¥e was approvèd and VAT was approprialely accounted for. C. This authority assessed the significant risks to a¢hvirj it3 objectives and reved Ihe adequacy of afrangements lo manage thes8. D. The pCOpt or rates reqLTriremenl fesurt8d from an adequate tjudgetary wocess,. pn)gress ylnst the budget was regL618ty monitored,. and reserves were appropriate. . Expeded income w88 fttlly received, based on correct prices. properfy recordod aTrJ prompty bank8d'. and VAT wa5 approprlatoty accojnted for. F. Potty cash payments wer8 property supwyted by receipts. all pety cash expgr¥JlbJro was approved and VAT appr¢JprteIY aCC¢nIed for. G. Salaries lo employ¢¢$ and allowances to membors w8rn paid in accordan Ath thls aulhorlV8 approval$, and PAYE and Nl requirements were properly applied. H. Asset and investments registers were complete 8ThJ accurate and properfy mainlalnad. l. Periodic bank account reconuliations were properly (zrried out during the year. J. Acwunting statements pyepored (luinj Ihe yearm prep8r•l on the c(Yr8ct acfthmllng Ws Ir8ceipts and payments or income ar exnditU1. agreed lo Ihe cash bcth. supptad by an adequate a1 trail from rellYIng rg¢tyds and where appropii81e debtors creditors were property recorded. K. 11 the authority ¢ertsfiod itself as exp1 from a limltsd 8ssurance rewew in 2021122. It mgt tho gx•mpilon criteria and correctty d8dared itself exempL (Mthe aullioty h8d 8 limit8d assurance view olils 20212 AGAR tick.nol Goveredl L. Thg authority published the requlred information on a vthilthbpa98 UP to date at the Ume of tho inlemal audit in accordance the relevant1ggisLat)n. . In the year covored by this AGAR. the authority correcuy provitjed for a for the 8x8rcb8 of public rights as required by the Aozounts and Audit Regulations (during the 2022-23 AGAR p6ri0d, were public rights in mlation to the 2021-22 AGAR evldenced by a no¢Ke on tho 8naVor atsthortty appn)vedminvtes Gonfim>ing Ihe dates set). . The authoiity has complied wth the publtion UIreMents for 2021r22 AGAR (see AGAR Page l Guid8n¢e Nt)tgs). Nril O. (For local ¢ounells only) Tnjst funds (including th8rilablel- The e4)unol met its responsi18$ as a Inth. For ary olh8r risk ar&3s auttxxity ats]LWte rxxtsc4s existed Oist ary otrw Fisk areas C separate sheets neI}. Date(sl intemal audit undertaken Name of person wtrwj Larried out the inlemal audtt ai lYJ Signalure of person caryied outthe intemaSaudit Date "Iftho r•sponM Is'no. *ase slate tho implicalioM and a¢lion betng takon to address any w•oknos¥ in control