Financial Report & Statement of Accounts for the year ending 31[st] December 2023
The balance carried forward from the year ending 31[st] December 2022 was £27,849.26 . Not unsurprisingly when you look at where money has been spent this year there was an excess of expenditure over income of £5,884 BUT that still leaves a heathy carry forward balance of £21,965.16
Two issues dominate this year’s accounts, on the income side, the fantastic amount received by way of grants and donations i.e. £19,550 and on the expenditure side just under £24,680 spent on refurbishment of the kitchen area.
For several years money sat in the village hall bank account not doing anything but thankfully, in my opinion that has changed and money raised, whether that’s from grants or fundraising efforts is being ‘invested’ in the hall – roofs have been repaired, toilets updated and of course most recently a brand-new kitchen has been installed. Reinvestment in the hall needs to continue.
Income
As in previous sets of accounts, a figure for total income has been quoted, that will continue to be the case but I have also separated income under two headings, which I have titled ‘generated’ and ‘gifted’.
-
Generated income includes hire of the village hall, coffee mornings, functions etc.
-
Gifted income includes grants and donations.
It is necessary to separate these two sources for the purpose of the Annual Return to the Charity Commission and in respect of the Annual Return made in relation to the Public Entertainment / Music Licence. (In relation to the PEL the fee payable is calculated based on generated income only).
| Combined Income | |
|---|---|
| Hall Hire | £1,767 (down from £2,269 – remember one room was ‘off limits’ due to the kitchen refurbishment) |
| Coffee Mornings | £689(down from £840.06) |
| Heating | £178(down from £186) |
| Fund raising | £1223(Race Night & Concert upfrom £461.42) |
| Electricity | £4583 reimbursement of an overpayment |
| Grants & Donations | £19,550(a huge increase from £4,367) |
Total income of £27,991.01
1
Generated income £8441.01 Gifted income £19,500
Expenditure
Total expenditure this year was £33,875.11 obviously this is unprecedented amount and cannot be compared with previous years.
Full details are attached but by way of an overview the following are the three main areas of expenditure, which have been incurred.
-
Refurbishment of the kitchen £24,680
-
Services (Water £191.74 & Electric £2663.97) £2855.71, which is a big increase on last year’s cost of £2,178
-
Hall insurance for 2024 £710.63 (up from £689.51)
Going forward
For the year ending 31[st] December 2021 expenditure exceeded income by £686.64 i.e., a loss on the year.
For the year ending 31[st] December 2022 income exceeded expenditure by £2,936.43, a profit and a carry forward sum of £27,849.26
For the year ending 31[st] December 2023 expenditure again exceeded income by in the region of £5,884 but I view this as more an investment than as a loss and as money well spent.
I believe it is wrong to overly compare this year’s income and expenditure with previous years, we have certainly never received such large sums of money from grants and have never spent so much on one project.
In my opinion there needs to be continued investment in the village hall with the twin aim of reducing money spent on electricity and improving the heating system. A fairly quick fix would be to replace all the current light fittings with energy efficient LED’s
There is no room for complacency, grants and donations can dry up and they cannot be relied upon.
As I have said previously, the hall needs to generate more money by way of bookings and fundraising events. Costs need to be covered without reliance on handouts.
Hall hire currently sits at £9 if this is increased to £10 this would generate in the region of £200 – this does not take into account sums received by way of election hosting or from hire of the hall to Castleton school.
2
Castleton Village Hall Accounts y/e 31/12/23
| Banked Income | |
| Date 24/02/2023 23/03/2023 31/03/2023 03/05/2023 10/05/2023 30/05/2023 12/06/2023 15/06/2023 14/07/2023 14/07/2023 17/07/2023 19/07/2023 20/07/2023 08/08/2023 21/08/2023 23/08/2023 14/09/2023 15/09/2023 18/09/2023 12/10/2023 20/11/2023 24/11/2023 03/01/2024 08/01/2024 10/01/2023 11/01/2024 11/01/2024 17/01/2024 22/01/2024 Add |
Amount Ref Reason 180.00 Auto Cas School 5,000.00 Auto Goshen Trust grant 519.82 101067 Hall income 500.00 Auto Eskdale PH grant 250.00 100963 Parish Council grant 20.00 Auto Elf Marketing Ltd (race night) 800.00 100964 Race Night 548.60 100965 Hall Hire (from Lesley) 180.00 Auto Cas School 200.00 Auto Voneus web hosting agreement 403.48 On line LS Concert / sponsors 4,548.37 Auto Electricity (reimburse re overpayment) 74.20 100966 Hall Hire (from Lesley) 20.00 Auto Hall hire (JK) 189.00 101071 Hall income 158.00 101072 Hall income 100.00 Auto LS Artley (donation) 18.00 101073 Hall income 7,900.00 Auto LS Artley (donation) 5,000.00 Auto Woodsmith Foundation grant 4.85 On line LS Hall income 200.00 Auto Voneus web hosting agreement 204.50 On line LS Hall income 230.00 Auto Bowls Club hall hire 27.00 Auto PCC hall hire 45.00 Auto Cas Show hall hire 108.00 101076 Hall income 99.00 100967 DGPC hall hire 72.00 100968 Cas Senior Citizens hall hire 27,599.82 391.19(Cash expenditure) £ 27,991.01 Total Income |
| Broken down as follows | (rounded) |
|---|---|
| Coffee mornings | 689 Banked as Hall Income |
| Coin box | 178 Banked as Hall Income |
| Grants / donations | 19,150 |
| Fund raising events | 1,223 |
| Web hosting | 400 |
|---|---|
| Electricity reimbursement | 4,583 |
| Hire | 1,767 Banked as Hall Income |
Castleton Village Hall Accounts y/e 31/12/23
| Expenditure via Bank | |
| Date 15/02/2023 01/03/2023 09/03/2023 22/03/2024 19/04/2023 05/06/2023 22/06/2023 25/07/2023 22/08/2023 01/09/2023 11/09/2023 17/10/2023 01/11/2023 07/11/2023 28/11/2023 06/12/2023 13/12/2023 22/12/2023 16/01/2024 |
Amount Cheque Ref Reason 139.20 819 Public Entertainment Licence 30.00 820 Light fitting (hall maintenance) 45.22 DD Water Rates 768.25 DD Electricity 150.85 821 Cleaning Q1 38.95 DD Water Rates 5472.30 DD Electricity 163.18 822 Cleaning Q2 211.48 824 Building Reg's fee 60.22 DD Water Rates 377.40 DD Electricity 551.90 823 Hot water boiler (kitchen refurb) 1188.00 825 Flooring (kitchen refurb) 15000.00 826 Building works (kitchen refurb) 634.39 DD Electricity 46.35 DD Water Rates 710.63 827 Hall insurance 2024 7728.00 828 Building works (kitchen refurb) 167.60 829 Cleaning July-Dec 33,483.92 |
| Cash expenditure | |
| Mar July Sept Sept Sept Sept |
20.40 Coin meter conversion 116.12 Chair feet repair 4.5 toilet rolls 99.3 Cleaning materials 45.35 Expanding foam (repairs) 105.52 Chair feet repair 391.19 £ 33,875.11 Total Exp |
| Opening Balance 27,849.26 Add income 27,991.01 Deduct expenditure 33,875.11 Closing Balance £ 21,965.16 to carry forward |
Financial Report & Statement of Accounts for the year ending 31[st] December 2023
The balance carried forward from the year ending 31[st] December 2022 was £27,849.26 . Not unsurprisingly when you look at where money has been spent this year there was an excess of expenditure over income of £5,884 BUT that still leaves a heathy carry forward balance of £21,965.16
Two issues dominate this year’s accounts, on the income side, the fantastic amount received by way of grants and donations i.e. £19,550 and on the expenditure side just under £24,680 spent on refurbishment of the kitchen area.
For several years money sat in the village hall bank account not doing anything but thankfully, in my opinion that has changed and money raised, whether that’s from grants or fundraising efforts is being ‘invested’ in the hall – roofs have been repaired, toilets updated and of course most recently a brand-new kitchen has been installed. Reinvestment in the hall needs to continue.
Income
As in previous sets of accounts, a figure for total income has been quoted, that will continue to be the case but I have also separated income under two headings, which I have titled ‘generated’ and ‘gifted’.
-
Generated income includes hire of the village hall, coffee mornings, functions etc.
-
Gifted income includes grants and donations.
It is necessary to separate these two sources for the purpose of the Annual Return to the Charity Commission and in respect of the Annual Return made in relation to the Public Entertainment / Music Licence. (In relation to the PEL the fee payable is calculated based on generated income only).
| Combined Income | |
|---|---|
| Hall Hire | £1,767 (down from £2,269 – remember one room was ‘off limits’ due to the kitchen refurbishment) |
| Coffee Mornings | £689(down from £840.06) |
| Heating | £178(down from £186) |
| Fund raising | £1223(Race Night & Concert upfrom £461.42) |
| Electricity | £4583 reimbursement of an overpayment |
| Grants & Donations | £19,550(a huge increase from £4,367) |
Total income of £27,991.01
1
Generated income £8441.01 Gifted income £19,500
Expenditure
Total expenditure this year was £33,875.11 obviously this is unprecedented amount and cannot be compared with previous years.
Full details are attached but by way of an overview the following are the three main areas of expenditure, which have been incurred.
-
Refurbishment of the kitchen £24,680
-
Services (Water £191.74 & Electric £2663.97) £2855.71, which is a big increase on last year’s cost of £2,178
-
Hall insurance for 2024 £710.63 (up from £689.51)
Going forward
For the year ending 31[st] December 2021 expenditure exceeded income by £686.64 i.e., a loss on the year.
For the year ending 31[st] December 2022 income exceeded expenditure by £2,936.43, a profit and a carry forward sum of £27,849.26
For the year ending 31[st] December 2023 expenditure again exceeded income by in the region of £5,884 but I view this as more an investment than as a loss and as money well spent.
I believe it is wrong to overly compare this year’s income and expenditure with previous years, we have certainly never received such large sums of money from grants and have never spent so much on one project.
In my opinion there needs to be continued investment in the village hall with the twin aim of reducing money spent on electricity and improving the heating system. A fairly quick fix would be to replace all the current light fittings with energy efficient LED’s
There is no room for complacency, grants and donations can dry up and they cannot be relied upon.
As I have said previously, the hall needs to generate more money by way of bookings and fundraising events. Costs need to be covered without reliance on handouts.
Hall hire currently sits at £9 if this is increased to £10 this would generate in the region of £200 – this does not take into account sums received by way of election hosting or from hire of the hall to Castleton school.
2