## **Financial Report & Statement of Accounts for the year ending 31[st] December 2023**
The balance carried forward from the year ending 31[st] December 2022 was **£27,849.26** . Not unsurprisingly when you look at where money has been spent this year there was an excess of expenditure over income of **£5,884 BUT** that still leaves a heathy carry forward balance of **£21,965.16**
Two issues dominate this year’s accounts, on the income side, the fantastic amount received by way of grants and donations i.e. £19,550 and on the expenditure side just under £24,680 spent on refurbishment of the kitchen area.
For several years money sat in the village hall bank account not doing anything but thankfully, in my opinion that has changed and money raised, whether that’s from grants or fundraising efforts is being ‘invested’ in the hall – roofs have been repaired, toilets updated and of course most recently a brand-new kitchen has been installed. Reinvestment in the hall needs to continue.
## **Income**
As in previous sets of accounts, a figure for total income has been quoted, that will continue to be the case but I have also separated income under two headings, which I have titled ‘generated’ and ‘gifted’.
- Generated income includes hire of the village hall, coffee mornings, functions etc.
- Gifted income includes grants and donations.
It is necessary to separate these two sources for the purpose of the Annual Return to the Charity Commission and in respect of the Annual Return made in relation to the Public Entertainment / Music Licence. (In relation to the PEL the fee payable is calculated based on generated income only).
||**Combined Income**|
|---|---|
|Hall Hire|£1,767 (down from £2,269 – remember one room was ‘off
limits’ due to the kitchen refurbishment)|
|Coffee Mornings|£689(down from £840.06)|
|Heating|£178(down from £186)|
|Fund raising|£1223(Race Night & Concert upfrom £461.42)|
|Electricity|£4583 reimbursement of an overpayment|
|Grants & Donations|£19,550(a huge increase from £4,367)|
## **Total income of £27,991.01**
1
## **Generated income £8441.01 Gifted income £19,500**
## **Expenditure**
Total expenditure this year was **£33,875.11** obviously this is unprecedented amount and cannot be compared with previous years.
Full details are attached but by way of an overview the following are the three main areas of expenditure, which have been incurred.
- Refurbishment of the kitchen £24,680
- Services (Water £191.74 & Electric £2663.97) £2855.71, which is a big increase on last year’s cost of £2,178
- Hall insurance for 2024 £710.63 (up from £689.51)
## **Going forward**
For the year ending **31[st] December 2021** expenditure exceeded income by £686.64 i.e., a loss on the year.
For the year ending **31[st] December 2022** income exceeded expenditure by £2,936.43, a profit and a carry forward sum of **£27,849.26**
For the year ending **31[st] December 2023** expenditure again exceeded income by in the region of £5,884 but I view this as more an investment than as a loss and as money well spent.
I believe it is wrong to overly compare this year’s income and expenditure with previous years, we have certainly never received such large sums of money from grants and have never spent so much on one project.
In my opinion there needs to be continued investment in the village hall with the twin aim of reducing money spent on electricity and improving the heating system. A fairly quick fix would be to replace **all** the current light fittings with energy efficient LED’s
There is no room for complacency, grants and donations can dry up and they cannot be relied upon.
As I have said previously, the hall needs to generate more money by way of bookings and fundraising events. Costs need to be covered without reliance on handouts.
Hall hire currently sits at £9 if this is increased to £10 this would generate in the region of £200 – this does not take into account sums received by way of election hosting or from hire of the hall to Castleton school.
2
**Castleton Village Hall Accounts y/e 31/12/23**
|||
|---|---|
||**Banked Income**|
|**Date**
24/02/2023
23/03/2023
31/03/2023
03/05/2023
10/05/2023
30/05/2023
12/06/2023
15/06/2023
14/07/2023
14/07/2023
17/07/2023
19/07/2023
20/07/2023
08/08/2023
21/08/2023
23/08/2023
14/09/2023
15/09/2023
18/09/2023
12/10/2023
20/11/2023
24/11/2023
03/01/2024
08/01/2024
10/01/2023
11/01/2024
11/01/2024
17/01/2024
22/01/2024
**Add**|**Amount**
**Ref**
**Reason**
180.00 Auto
Cas School
5,000.00 Auto
Goshen Trust grant
519.82 101067
Hall income
500.00 Auto
Eskdale PH grant
250.00 100963
Parish Council grant
20.00 Auto
Elf Marketing Ltd (race night)
800.00 100964
Race Night
548.60 100965
Hall Hire (from Lesley)
180.00 Auto
Cas School
200.00 Auto
Voneus web hosting agreement
403.48
On line
LS
Concert / sponsors
4,548.37 Auto
Electricity (reimburse re overpayment)
74.20 100966
Hall Hire (from Lesley)
20.00 Auto
Hall hire (JK)
189.00 101071
Hall income
158.00 101072
Hall income
100.00 Auto
LS Artley (donation)
18.00 101073
Hall income
7,900.00 Auto
LS Artley (donation)
5,000.00 Auto
Woodsmith Foundation grant
4.85
On line
LS
Hall income
200.00 Auto
Voneus web hosting agreement
204.50
On line
LS
Hall income
230.00 Auto
Bowls Club hall hire
27.00 Auto
PCC hall hire
45.00 Auto
Cas Show hall hire
108.00 101076
Hall income
99.00 100967
DGPC hall hire
72.00 100968
Cas Senior Citizens hall hire
**27,599.82**
**391.19**(Cash expenditure)
**£**
**27,991.01**
**Total Income**|
|**Broken down as follows**|**(rounded)**|
|---|---|
|Coffee mornings|689 Banked as Hall Income|
|Coin box|178 Banked as Hall Income|
|Grants / donations|19,150|
|Fund raising events|1,223|
|Web hosting|400|
|---|---|
|Electricity reimbursement|4,583|
|Hire|1,767 Banked as Hall Income|
**Castleton Village Hall Accounts y/e 31/12/23**
|||
|---|---|
||**Expenditure via Bank**|
|**Date**
15/02/2023
01/03/2023
09/03/2023
22/03/2024
19/04/2023
05/06/2023
22/06/2023
25/07/2023
22/08/2023
01/09/2023
11/09/2023
17/10/2023
01/11/2023
07/11/2023
28/11/2023
06/12/2023
13/12/2023
22/12/2023
16/01/2024|**Amount**
**Cheque**
**Ref**
**Reason**
139.20
819
Public Entertainment Licence
30.00
820
Light fitting (hall maintenance)
45.22
DD
Water Rates
768.25
DD
Electricity
150.85
821
Cleaning Q1
38.95
DD
Water Rates
5472.30
DD
Electricity
163.18
822
Cleaning Q2
211.48
824
Building Reg's fee
60.22
DD
Water Rates
377.40
DD
Electricity
551.90
823
Hot water boiler (kitchen refurb)
1188.00
825
Flooring (kitchen refurb)
15000.00
826
Building works (kitchen refurb)
634.39
DD
Electricity
46.35
DD
Water Rates
710.63
827
Hall insurance 2024
7728.00
828
Building works (kitchen refurb)
167.60
829
Cleaning July-Dec
**33,483.92**|
|||
|---|---|
||**Cash expenditure**|
|Mar
July
Sept
Sept
Sept
Sept|20.40
Coin meter conversion
116.12
Chair feet repair
4.5
toilet rolls
99.3
Cleaning materials
45.35
Expanding foam (repairs)
105.52
Chair feet repair
**391.19**
**£**
**33,875.11**
**Total Exp**|
|**Opening Balance**
**27,849.26**
**Add income**
**27,991.01**
**Deduct expenditure**
**33,875.11**
**Closing Balance**
**£**
**21,965.16**
**to carry forward**||
## **Financial Report & Statement of Accounts for the year ending 31[st] December 2023**
The balance carried forward from the year ending 31[st] December 2022 was **£27,849.26** . Not unsurprisingly when you look at where money has been spent this year there was an excess of expenditure over income of **£5,884 BUT** that still leaves a heathy carry forward balance of **£21,965.16**
Two issues dominate this year’s accounts, on the income side, the fantastic amount received by way of grants and donations i.e. £19,550 and on the expenditure side just under £24,680 spent on refurbishment of the kitchen area.
For several years money sat in the village hall bank account not doing anything but thankfully, in my opinion that has changed and money raised, whether that’s from grants or fundraising efforts is being ‘invested’ in the hall – roofs have been repaired, toilets updated and of course most recently a brand-new kitchen has been installed. Reinvestment in the hall needs to continue.
## **Income**
As in previous sets of accounts, a figure for total income has been quoted, that will continue to be the case but I have also separated income under two headings, which I have titled ‘generated’ and ‘gifted’.
- Generated income includes hire of the village hall, coffee mornings, functions etc.
- Gifted income includes grants and donations.
It is necessary to separate these two sources for the purpose of the Annual Return to the Charity Commission and in respect of the Annual Return made in relation to the Public Entertainment / Music Licence. (In relation to the PEL the fee payable is calculated based on generated income only).
||**Combined Income**|
|---|---|
|Hall Hire|£1,767 (down from £2,269 – remember one room was ‘off
limits’ due to the kitchen refurbishment)|
|Coffee Mornings|£689(down from £840.06)|
|Heating|£178(down from £186)|
|Fund raising|£1223(Race Night & Concert upfrom £461.42)|
|Electricity|£4583 reimbursement of an overpayment|
|Grants & Donations|£19,550(a huge increase from £4,367)|
## **Total income of £27,991.01**
1
## **Generated income £8441.01 Gifted income £19,500**
## **Expenditure**
Total expenditure this year was **£33,875.11** obviously this is unprecedented amount and cannot be compared with previous years.
Full details are attached but by way of an overview the following are the three main areas of expenditure, which have been incurred.
- Refurbishment of the kitchen £24,680
- Services (Water £191.74 & Electric £2663.97) £2855.71, which is a big increase on last year’s cost of £2,178
- Hall insurance for 2024 £710.63 (up from £689.51)
## **Going forward**
For the year ending **31[st] December 2021** expenditure exceeded income by £686.64 i.e., a loss on the year.
For the year ending **31[st] December 2022** income exceeded expenditure by £2,936.43, a profit and a carry forward sum of **£27,849.26**
For the year ending **31[st] December 2023** expenditure again exceeded income by in the region of £5,884 but I view this as more an investment than as a loss and as money well spent.
I believe it is wrong to overly compare this year’s income and expenditure with previous years, we have certainly never received such large sums of money from grants and have never spent so much on one project.
In my opinion there needs to be continued investment in the village hall with the twin aim of reducing money spent on electricity and improving the heating system. A fairly quick fix would be to replace **all** the current light fittings with energy efficient LED’s
There is no room for complacency, grants and donations can dry up and they cannot be relied upon.
As I have said previously, the hall needs to generate more money by way of bookings and fundraising events. Costs need to be covered without reliance on handouts.
Hall hire currently sits at £9 if this is increased to £10 this would generate in the region of £200 – this does not take into account sums received by way of election hosting or from hire of the hall to Castleton school.
2