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2022-12-31-accounts

HART VILLAGE HALL ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNTS

31 DECEMBER 2022

Charity Number: 510272

From 01.01.2021 Period start date To 31.12.2021 Period end date Charity name: HART VILLAGE HALL ASSOCIATION Charity registration number: 510272

Objectives and Activities

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SORP reference
Summary of the purposes of Para 1.17
the charity as set out in its and maintenance of a village hall for use
governing document by the inhabitants of the area of benefit
without distinction of political, religious
or other opinions, including use for:
a) meetings, lectures and classes, and
b) other forms of recreation and leisure
time occupation
with the object of improving conditions of
doc.2003
Summary of the main Para 1.17 and Hart Village Hall provides a state of the
1.19
activities in relation to those art well maintained, clean, comfortable,
purposes for the public spacious and safe place for a variety of
benefit, in particular, the activities to take place. These range from
activities, projects or services exercise and well-being classes, to pre-
identified in the accounts. school activities and to specific interest
groups. In providing a variety of activities
the Hall provides a social hub that
supports the physical and emotional well-
being of a wide age group of inhabitants
from the local area. It provides a
convenient venue for many community
events in partnership with other local
groups such as Mary Magdalene Church ,
Hart Parish Council e.g.: Easter Fair,
Harvest Festival, Halloween Disco,
Christmas Fair, Parish Council meetings
,providing a focus for the local
community to come together.
It is also a popular choice to celebrate
family events.
Statement confirming Para 1.18 In planning our activities, we kept in mind
whether the trustees have the Charity Commission guidance on
had regard to the guidance public benefit.
issued by the Charity
Commission on public
benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 During 2022 the Hall provided a wide
range of exercise, (Pilates, Dance Fit,
Pilates and Tone) well-being, (Yoga, Tai
Chi) leisure, (W.I, Hartlepool Community
Singers, History Group, Whist) and pre-
school (Parent and Toddler, Childminder
and Toddler, Messy Play) activities,
supporting the physical and emotional
health and well-being of the local
community across a broad spectrum of
ages. In 2022 we contracted with 2 new
groups in Pimms and Needles and a Baby
Massage Class.
The Hall continues to be in demand as a
venue for family celebrations with
popular.
Community events held here were also
well attended by the local community,
including: A Hall Open day for the late
Queens Jubilee BBQ, & Christmas Heart
for Hart event.
During the 2022 after raising funds and
with the help of a National Lottery grant
of over £8,000 The Trustees executed a
plan to further upgrade the Hall to
provide sound deadening doors and new
flooring. The building was also fully

Page 2

decorated. This enhanced facilities for use by hirers of the Hall.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Page 3

Financial Review

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Para 1.21 2022 was a strong financial year
financial position at the end compared to 2021.
of the period The Hall raises most of its income from
the hiring out of the facilities for both
regular classes and casual hire (typically
Birthday Party) events. In 2022 income
from these areas met or was close to our
budget.
Income from regular users totalled to
£12,706.This comprised of £5,176 from
leisure classes, £2,024 from pre-school
classes and £5,506 from exercise
classes.
Income from casual users which include
family celebrations and evening events
provided a further income of £7,323. This
was complimented by the availability of
the bar and kitchen, sales from which
provided an additional source of income
of £2,531.
At the end of December 2022 current
assets totalled £62,531, comprising of
bank balance of £26,516, cash of £1015
and reserves of £35,000 which have been
invested in a long term low risk
investment plan.
Statement explaining the Para 1.22 It continues to be our policy to maintain a
policy for holding reserves reserve of £35,000 which takes into
stating why they are held consideration a major interruption
causing loss of income and any large
unexpected outgoings such as major
repairs.
Amount of reserves held Para 1.22 £35,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:
sources of funds (including
any fundraising)		 Para 1.47 financial position
Investment policy and
objectives including any		 Para 1.46 See
-end
financial position

Page 4

social investment policy
adopted
A description of the principal
risks facing the charity		 Para 1.46 HVHA worked through a drastic drop in
income during 2020. Cost control, the use
of reserves and cash at hand together
with Grants ensured the ongoing
operation of the charity. The main risk
facing the charity would be a similar
event to the Covid Pandemic if we were
not supported with sufficient levels of
Grants.
Other

Page 5

Structure, Governance and Management

trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The Trustees are appointed or
reappointed annually at the Annual
General Meeting held in March.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
structure and any wider
network with which the
charity works		 Para 1.51 At the end of 2022 there are 15 trustees
appointed. Chairman; Vice Chairman;
Secretary and Treasurer are part of the 15
appointees. We work closely with other
village halls in the area through the Tees
Valley Village Halls Association.
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

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Charity name Hart Village Hall Association
Other name the charity uses
Registered charity number 510272
Front Street
Hart
Hartlepool
TS27 3AW
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Barker Chairman
2 Keith Brown Trustee
3 Frances Brown Trustee
4 Andrew Elliott Trustee / Treasurer
5 Leigh Elliott Trustee
6 Mark Foster Trustee
7 Patrick Hoy Trustee
8 John Iveson Vice Chairman
9 Lynda Iveson Trustee
10 James Ord Trustee Resigned Sept 2022
11 Janet Ord Trustee
Deborah Trustee / Secretary
12
Simmons
13 Gary Simmons Trustee
14 Angie Hilton Trustee Started March 2022
15 Lyn Coates Trustee Started March 2022
16 David Coates Trustee Started March 2022
17
18
19
20
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Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N//A
held in this capacity
Name and objects of the N/A
charity on whose behalf the
assets are held and how this
falls within the custodian
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Page 7

Details of arrangements for N/A safe custody and segregation of such assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Prepared by: Andrew Elliott Trustee and Treasurer Hart Village Hall 10[th] April 2022

Page 8

Independent examiner's report on the accounts

Report to the trustees/ Charity Name members of Hart Village Hall Association On accounts for the year 31 December 2022 Charity no 510272 ended (if any) Set out on pages 3&4(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above 31 December 2022. Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of th section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination (other than the comment below) which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: Name: Relevant professional Member of the Institute of Chartered Accountants England and Wales qualification(s) or body (if any): Address: Waltons Business Advisers Limited Maritime House, Harbour Walk, The Marina, Hartlepool, TS24 0UX

Page 1

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

Page 2

HART VILLAGE HALL ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2022































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Receipts
Leisure - Regular
Preschool - Regular

Exercise
Regular

Hall bookings and hire
Ticket sales
Donations
Bar and kitchen
Hart Village Events Group Funds
Covid grants
Grants
Jubilee Grant
2
Payments
Insurance
Water
Electric
Gas

Repairs and maintenance
Cleaning and caretaking
Caretaker honorarium

General
Fundraising Expenses
Donation
Printing, postage and stationery
Bar and kitchen
Wi-Fi
Accountancy
Bank Charge
Jubilee Grant
Receipts less payments
Asset purchases
(

Receipts/Net (Expenses)
Transfers between funds
Net movement in funds
Bank and Cash Account
Brought forward

Carried forward

Current Assets
Bank current account

Cash
Investment
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1,342
2,159
3,136
681
5
1,022
3,984
18,835
4,394
-
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1,015
709
1,380
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24,364
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Page 3

HART VILLAGE HALL ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022 NoTe of Fixed Assers Net book value b/fwd Net book value c/hvd Additions Oisposals Depreciation Hall ond buildings Improvements to holl Fixtures and fittings 42.740 56,048 14,918 42.740 41.099 15.253 9,738 1,865 (4,687) (1,528) 93.706 11.601 (6,215) Thosp accoLint< wprp arJr>rnvp.rl by the MrJnngp.mp.nt Triistg.p.% nt n mg.p.ting hp.jd nn jlix and signed on their beholf by- PHOY Monogement Trustee J Iveson - Monagement Trustee L Iveson Management Trustee Page 4