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2025-12-31-accounts

Minutes of Pontnewydd Male Choir Annual General meeting on 13 May 2026

Present at table

  1. Chairman Ian Evans

  2. Secretary Martin Carey

  3. Treasurer Ian Evans

  4. Musical Director Luciano Mogni

  5. Minute taker Graeme Davies

Attendees see appendix 1

Agenda

Item 1 Apologies

The President Rt Hon Nick Thomas-Symonds

Item 2 Confirmation of the minutes of AGM on 13 May 2025

Proposer Ron Burnett Seconder Alwyn Nutland

Item 3 Matters Arising None

Item 4 Musical Director’s address

Luciano Mogni

Luciano gave a brief summary of the year. We had set ourselves some modest goals with a little new music, basically 4 songs. We need to look at what were successes. Tell My Father and Yma O Hyd were two, and we need more like that. That is why he has set the challenge of 8 new songs. 3 are already on order. For the Longest Time, Sit Down Your Rocking the Boat and Bridge over Troubled Water. He is still open to further

suggestions. We will work on these and perhaps some other material in our back catalogue that will make the repertoire more robust.

Recruitment: We have had a few new members, and he is happy to see all of us back. But we need to find ways to get more. There is a lack of depth in certain sections which means individuals are bearing too much

responsibility. If we all asked someone we knew to join that could double the choir. Word of mouth is best. Sections need to be boosted.

Options: We need to talk about people who can support the choir if and when Luciano and/or Annette are unavailable to attend. Luciano asked for volunteers who would be prepared to conduct the choir as Keith Jones has done in the past. He would mentor someone with small pieces to start and then gradually build up to a concert. He wants some songs with guitars to share the load of musical support for the choir. This will all give the choir a firmer base for the future.

Thank you all for your efforts. I know I have hammered you hard on the Welsh songs. I hope you will use the same effort to learn the new songs to get us to next year’s annual concert.

Item 5 Chairman’s address

. See appendix 2

Item 6 Treasurer’s report

see 6.1 For the detailed report from Ian Evans, . appendix 3

6.2 It is raised by a choir member that the amount of funds currently held is too much and that we need to

be aware that the Charities Commission might consider it profit making. Ian Evans, agrees that the choir must consider how to use the extra funds. It is a good problem top have but the new committee have to decide what to do. There are various options, eg new music sheets, new choir suits, a subsidy for a tour for the choir, increasing the remuneration for the musical director and accompanist. The last option was considered not to be appropriate at the present time but, will, as ever, be kept in consideration by the committee.

Item 7 Subscriptions

No change to members subscriptions following the recommendation of the Treasurer Ian Evans

Item 8 Appointment of Tellers ( if necessary)

Not necessary.

Item 9 Election of Officers and Committees

See appendix 4. It was open to the attendees to thereafter put themselves forward for any role on the officer list.

9. 1 Confirmation of Phil Pritchard becoming the new choir Chairman. As a result, Ian Evans was able to stand down after ten years. His contribution to that role and to the choir was recognised by all attending and he was given a standing ovation. He was also presented by Phil Pritchard with a gift to recognise his efforts.

9.2 Philip Pritchard’s old role of collecting cash subs was opened to anyone who wanted to do it. However,

those remaining choir members who still paid by cash were encouraged to put a STO in place.

9.3 Steve Spokes confirmed he was happy to replace Martin Jones as Social Secretary. He kindly agreed as one of his first duties to arrange an event for the ladies of the former ladies committee which disbanded last year.

9.4 Martin Jones offered to take on one of the roles which had been previously the responsibility of Graeme Davies. It was agreed that Martin would become the Publicity officer for the choir.

9.5 John Sheppard put himself forward to be another committee member.

9.6 Alun Wilmott agreed to become the Welfare officer instead of Jeff Williams.

9.7 Bill Adshead agreed to be Health and Safety officer.

9.8 As stated above Ian Evans is now the new Treasurer. Item 10 Notices of Motion

None

Item 11 Presentation/ recognition

11.1 Two choir members were awarded certificates for their dedication to the choir over 25 years. They were Mansel Young and Graham Roberts.

Item 12 Suggested date of next AGM- 4 May 2027

Item 12 Any other Business

12. 1 It was asked as to whether the annual concert had been recorded. It had not except for Alison Rees recording some songs . Luciano mentioned that he has

a friend who would be willing to record the choir whether in practice or possibly in a concert. He can arrange for students to utilise the opportunity as part of their studies. This was well received by the meeting as a good idea.

12.2 Discussion occurred about whether to alter the practice nights to encourage recruitment and attendance by current members. No decision was reached to change the current practice nights. It was left for the committee to consider.

Chairman thanks the choir for its efforts

Signed Chairman

……………………………………………………

Signed Secretary

…………………………………………………..

Dated

……………………………………….2026

Pontnewydd Male Choir

Treasurer’s Report For the Year Ended 31 December 2025

1. Introduction

This report presents a review of the financial performance of Pontnewydd Male Choir for the financial year ended 31 December 2025, based on the Income and Expenditure Account and supporting schedules contained within the annual accounts.

The year has been financially successful, delivering a significant surplus and further strengthening the Choir’s overall financial position.

2. Summary of Financial Results

Total income for the year amounted to £25,784.74. Total expenditure amounted to £16,079.70, resulting in a net surplus of £9,716.49 for the year. This surplus has been added to reserves, contributing to total net assets of £54,248.82 at the year end.

3. Income

Income during the year was strong and well balanced across several sources. The largest contributors were donations and grants (£10,997.91) and membership subscriptions (£8,938.43). Fundraising activities, sponsorship, concerts and performance proceeds also made valuable contributions, demonstrating broad community and member support.

4. Expenditure

Total expenditure for the year was £16,079.70. The main areas of expenditure were gratuities (£7,545.00), room hire (£2,152.50), website costs (£1,553.47), storage (£892.80) and concert-related costs (£847.71). Other costs were modest, well controlled and appropriate to the Choir’s activities.

5. Accounting Adjustments

Minor timing adjustments were made to ensure income and expenditure were matched to the correct financial year. These adjustments do not materially affect the overall financial outcome.

6. Financial Position and Outlook

The Choir’s cash balances and reserves remain strong. The surplus achieved during the year provides increased financial resilience and flexibility for future activity, subject to continued prudent financial management.

7. Conclusion

The financial results for 2025 represent a very positive outcome. Income generation was strong, expenditure was well controlled and the Choir’s financial sustainability has been further enhanced.

Executive Summary – 2025 Financial Performance

The Choir achieved a strong surplus during the year, reflecting effective fundraising activities, sustained membership subscriptions and disciplined cost control. Expenditure was aligned to core activities with no significant financial pressures identified. The Choir remains in a sound and stable financial position.

Pontnewydd Male Choir

Balance Sheet as at 31st December 2025

Current Assets:

NatWest Community Account:

Investments:

Monmouthshire Building Society Savings Account

Music Stock (CD's)

Choir Dress

Total Net Assets:

I certify that I have examined all the financial transactions of Pontnewydd satisfied that the attached Income & Expenditure Account for the period 1st December 2025 and the accompanying Balance sheet as at 31st December reflect a true and fair view.

Signed: A Morland

Miss Alexandra J Morland BA (Hons.) ACMA, CGMA

£

17,416.36

30,652.46

50.00

6,130.00

54,248.82

Male Choir, and am January 2025 to 31st 2025 are correct and

Pontnewydd M

Income & Expenditur

Income £
Membership Subs 8,938.43
Bonus Ball 1,763.00
Donations & Grants 10,997.91
Misc 90.00
Concert Sponsorships 1,320.00
Annual Concert 1,410.90
Performance Proceeds 1,244.50
CD Sales 20.00

Sub Total 25,784.74 Accounting Adjustments for invoices paid in 2024 relating to 2025

Accounting Adjustments for invoices paid in 2025 relating to 2026

Net Income above Expenditure

25,784.74

Male Choir

re Account 2025

Expenditure
Gratuities
Telephone
Music
Donations
Audit Fees
Uniforms
Room Hire
Storage
Website
Insurance
Presentations
Refreshments
Annual Concert & Afterglow
Misc
Postage & Stationary
£
7,545.00
325.62
646.85
30.00
120.00
373.50
2,152.50
892.80
1,553.47
210.31
352.94
150.00
847.71
265.00
614.00
16,079.70
198.86
- 210.31
9,716.49
25,784.74
Membership Subs Bonus Ball Donations & Grants
1/2/2025 400.00 400.00
1/6/2025 76.00 76.00
1/8/2025 19.99 19.99
1/13/2025 50.00 50.00
1/14/2025 19.00 19.00
1/17/2025 38.00 38.00
1/20/2025 19.00 19.00
1/23/2025 19.00 19.00
1/27/2025 228.50 28.50 200.00
1/28/2025 19.00 19.00
1/31/2025 19.00 19.00
2/3/2025 381.00 381.00
2/4/2025 38.00 38.00
2/5/2025 98.00 98.00
2/6/2025 19.00 19.00
2/10/2025 119.99 19.99
2/11/2025 19.00 19.00
2/13/2025 50.00 50.00
2/14/2025 350.00 350.00
2/17/2025 38.00 38.00
2/19/2025 534.00 231.00 253.00 50.00
2/20/2025 19.00 19.00
2/24/2025 19.00 19.00
2/26/2025 28.50 28.50
2/28/2025 38.00 38.00
3/3/2025 362.00 362.00
3/4/2025 38.00 38.00
3/5/2025 38.00 38.00
3/6/2025 19.00 19.00
3/10/2025 19.99 19.99
3/11/2025 19.00 19.00
3/17/2025 38.00 38.00
3/18/2025 300.00
3/24/2025 1,699.55 135.55 144.00
3/26/2025 28.50 28.50
3/28/2025 19.00 19.00
3/31/2025 19.00 19.00
4/1/2025 362.00 362.00
4/2/2025 19.00 19.00
4/4/2025 57.99 57.99
4/7/2025 38.00 38.00
4/8/2025 19.00 19.00
4/17/2025 38.00 38.00
4/23/2025 19.00 19.00
4/28/2025 1,526.40 167.50 170.00
4/30/2025 19.00 19.00
5/1/2025 362.00 362.00
5/2/2025 19.99 19.99
5/6/2025 95.00 95.00
5/7/2025 19.00 19.00
5/19/2025 38.00 38.00
5/23/2025 19.00 19.00
5/27/2025 28.50 28.50
5/28/2025 19.00 19.00
5/30/2025 50.00 50.00
6/2/2025 400.99 400.99
6/3/2025 19.00 19.00
6/4/2025 57.00 57.00
6/5/2025 19.00 19.00
6/6/2025 19.00 19.00
6/16/2025 607.00 233.00 324.00 50.00
6/17/2025 38.00 38.00
6/23/2025 19.00 19.00
6/26/2025 28.50 28.50
6/30/2025 38.00 38.00
7/1/2025 400.99 400.99
7/2/2025 19.00 19.00
7/4/2025 38.00 38.00
7/7/2025 38.00 38.00
7/17/2025 38.00 38.00
7/23/2025 19.00 19.00
7/24/2025 95.00 95.00
7/28/2025 432.50 47.50 385.00
7/29/2025 19.00 19.00
7/31/2025 19.00 19.00
8/1/2025 381.99 381.99
8/4/2025 38.00 38.00
8/5/2025 19.00 19.00
8/6/2025 38.00 38.00
8/12/2025 100.00
8/18/2025 346.00 146.00 100.00
8/19/2025 19.00 19.00
8/20/2025 272.00 272.00
8/26/2025 66.50 66.50
8/28/2025 19.00 19.00
9/1/2025 419.99 419.99
9/3/2025 19.00 19.00
9/4/2025 38.00 38.00
9/5/2025 19.00 19.00
9/8/2025 19.00 19.00
9/17/2025 38.00 38.00
9/23/2025 38.00 38.00
9/26/2025 28.50 28.50
9/29/2025 19.00 19.00
9/30/2025 19.00 19.00
10/1/2025 381.00 381.00
10/3/2025 19.99 19.99
10/6/2025 76.00 76.00
10/9/2025 19.00 19.00
10/13/2025 303.00 303.00
10/15/2025 520.86 520.86
10/17/2025 19.00 19.00
10/21/2025 19.00 19.00
10/23/2025 19.00 19.00
10/27/2025 28.50 28.50
10/28/2025 19.00 19.00
10/31/2025 19.00 19.00
11/3/2025 362.00 362.00
11/4/2025 38.00 38.00
11/5/2025 38.00 38.00
11/6/2025 19.00 19.00
11/7/2025 19.99 19.99
11/18/2025 19.00 19.00
11/13/2025 672.00 240.00 132.00
11/17/2025 19.00 19.00
11/18/2025 19.00 19.00
11/24/2025 19.00 19.00
11/26/2025 6,108.90 28.50 6,080.40
11/28/2025 19.00 19.00
12/1/2025 1,812.00 381.00 1,431.00
12/3/2025 19.00 19.00
12/4/2025 38.00 38.00
12/5/2025 19.00 19.00
12/8/2025 19.00 19.00
12/9/2025 38.99 38.99
12/16/2025 375.00 83.00
12/17/2025 73.00 73.00
12/19/2025 144.50
12/23/2025 19.00 19.00
12/29/2025 2,083.15 47.50 165.00 1,730.65
12/31/2025 19.00 19.00
25,784.74 8,938.43 1,763.00 10,997.91

Misc Concert Sponsorships Annual Concert

Misc Concert Sponsorships Annual Concert Performance Pr
100.00
300.00
1,320.00 100.00
90.00 978.90 100.00

loo.00 loo.00

300.00 292.00 144.50 140.00 90.00 1,320.00 1,410.90 1,244.50

CD Sales Total Check
400.00 -
76.00 -
19.99 -
50.00 -
19.00 -
38.00 -
19.00 -
19.00 -
228.50 -
19.00 -
19.00 -
381.00 -
38.00 -
98.00 -
19.00 -
119.99 -
19.00 -
50.00 -
350.00 -
38.00 -
534.00 -
19.00 -
19.00 -
28.50 -
38.00 -
362.00 -
38.00 -
38.00 -
19.00 -
19.99 -
19.00 -
38.00 -
300.00 -
1,699.55 -
28.50 -
19.00 -
19.00 -
362.00 -
19.00 -
57.99 -
38.00 -
19.00 -
38.00 -
19.00 -
20.00 1,526.40 -
19.00 -
362.00 -
19.99 -
95.00 -

19.00 - 38.00 - 19.00 - 28.50 - 19.00 - 50.00 - 400.99 - 19.00 - 57.00 - 19.00 - 19.00 - 607.00 - 38.00 - 19.00 - 28.50 - 38.00 - 400.99 - 19.00 - 38.00 - 38.00 - 38.00 - 19.00 - 95.00 - 432.50 - 19.00 - 19.00 - 381.99 - 38.00 - 19.00 - 38.00 - 100.00 - 346.00 - 19.00 - 272.00 - 66.50 - 19.00 - 419.99 - 19.00 - 38.00 - 19.00 - 19.00 - 38.00 - 38.00 - 28.50 - 19.00 - 19.00 - 381.00 - 19.99 - 76.00 - 19.00 -

303.00 - 520.86 - 19.00 - 19.00 - 19.00 - 28.50 - 19.00 - 19.00 - 362.00 - 38.00 - 38.00 - 19.00 - 19.99 - 19.00 - 672.00 - 19.00 - 19.00 - 19.00 - 6,108.90 - 19.00 - 1,812.00 - 19.00 - 38.00 - 19.00 - 19.00 - 38.99 - 375.00 - 73.00 - 144.50 - 19.00 - 2,083.15 - 19.00 - 20.00 25,784.74 -

Gratuities Telephone Music Donations
1/2/2025 105.00
1/27/2025 635.89 610.00 25.89
2/5/2025 603.12 212.65
2/10/2025 45.00
2/19/2025 265.36
2/25/2025 610.00 610.00
2/26/2025 25.89 25.89
3/3/2025 250.00
3/17/2025 82.00
3/24/2025 223.20
3/25/2025 610.00 610.00
3/26/2025 25.89 25.89
3/28/2025 53.00
4/2/2025 160.00
4/4/2025 41.98
4/10/2025 165.00
4/11/2025 166.50
4/14/2025 353.29
4/22/2025 557.94
4/25/2025 672.55 645.00 27.55
5/9/2025 188.00
5/27/2025 637.55 610.00 27.55
6/3/2025 209.00
6/9/2025 960.00
6/12/2025 128.90 128.90
6/16/2025 92.97 30.00
6/19/2025 223.20
6/25/2025 610.00 610.00
6/26/2025 27.55 27.55
6/30/2025 227.79
7/4/2025 236.85 203.90
7/25/2025 637.55 610.00 27.55
7/31/2025 199.00
8/6/2025 101.40 101.40
8/18/2025 50.00
8/26/2025 637.55 610.00 27.55
9/4/2025 109.50
9/18/2025 150.00 150.00
9/25/2025 647.55 610.00 27.55
10/1/2025 209.00
10/3/2025 171.94
10/10/2025 40.00 40.00
10/13/2025 308.70
10/23/2025 100.00
10/24/2025 90.00
10/27/2025 637.55 610.00 27.55
11/13/2025 49.99

11/17/2025 497.00 11/24/2025 100.00 11/25/2025 637.55 610.00 27.55 12/5/2025 188.00 12/9/2025 42.00 12/15/2025 85.94 12/29/2025 1,196.06 610.00 27.55 16,079.70 7,545.00 325.62 646.85 30.00

Audit Fees Uniforms Room Hire Storage Website Insurance
60.00
175.00 215.47
175.00
223.20
160.00
166.50
120.00 121.50
188.00
209.00
960.00
223.20
146.00
99.00
109.50
209.00
85.50 223.20
100.00
90.00

209.00 288.00

188.00
125.00 223.20 210.31
120.00 373.50 2,152.50 892.80 1,553.47 210.31
Annual Concert Postage &
Presentations Refreshments & Afterglow Misc Stationary
45.00
45.00
160.96 104.40
75.00
37.00 45.00
53.00
41.98
165.00
353.29
316.44
12.98 49.99
81.79
32.95
100.00
50.00
10.00
171.94
49.99

100.00

42.00
50.00 35.94
352.94 150.00 847.71 265.00 614.00
Total Check
105.00 -
635.89 -
603.12 -
45.00 -
265.36 -
610.00 -
25.89 -
250.00 -
82.00 -
223.20 -
610.00 -
25.89 -
53.00 -
160.00 -
41.98 -
165.00 -
166.50 -
353.29 -
557.94 -
672.55 -
188.00 -
637.55 -
209.00 -
960.00 -
128.90 -
92.97 -
223.20 -
610.00 -
27.55 -
227.79 -
236.85 -
637.55 -
199.00 -
101.40 -
50.00 -
637.55 -
109.50 -
150.00 -
647.55 -
209.00 -
171.94 -
40.00 -
308.70 -
100.00 -
90.00 -
637.55 -
49.99 -

497.00 - 100.00 - 637.55 - 188.00 - 42.00 - 85.94 - 1,196.06 - 16,079.70 -

Bank Rec Jan Jan Jan-Feb Jan-Feb Feb-Mar Feb-Mar
Natwest
Opening 7,711.32 7,711.32 8,082.32 7,810.80
Paid In 25,784.74 476.00 967.49 1,672.49
Paid Out - 16,079.70 - 105.00 - 1,239.01 - 1,196.25
Closing 17,416.36 8,082.32 7,810.80 8,287.04
Bank Statement 17,416.36 8082.32 7810.8 8287.04
- - - -
Mar-Apr Apr-May Apr-May May-Jun Jun-Jul Jul-Aug Aug-Sep
8,287.04 9,711.00 9,913.11 9,548.05 8,267.28 8,428.82
2,620.03 2,117.39 669.49 1,226.49 1,099.49 1,318.49
- 1,196.07 - 1,915.28 - 1,034.55 - 2,507.26 - 937.95 - 797.05
9,711.00 9,913.11 9,548.05 8,267.28 8,428.82 8,950.26
9711 9913.11 9548.05 8267.28 8428.82 8950.26
- - - - - -

Sep-Oct Oct-Nov Nov-Dec Dec 8,950.26 8,410.26 8,677.36 15,968.72 638.49 1,443.35 8,763.90 2,771.64 - 1,178.49 - 1,176.25 - 1,472.54 - 1,324.00 8,410.26 8,677.36 15,968.72 17,416.36 8410.26 8677.36 15968.72 17,416.36 - - - -