CROWLE PARISH HALL AND RECREATION TRUST
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
Charity number 509414
IAIN A SELKIRK
Chartered Accountant Malvern Worcester WR14 1QL
Page 1
CROWLE PARISH HALL AND RECREATION TRUST
TRUSTEES ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2023
INTRODUCTION
The trustees have pleasure in presenting their annual report and the unaudited, independently reviewed, financial statements of the charity for the year ended 31 March 2023.
LEGAL STATUS
The charity is a charitable trust, administered by the trustees in accordance with the Governing document dated 29 November 2000, amended 2020. It is registered with the Charity Commission number 509414. The registered address is Crowle Parish Hall, Church Road, Crowle, Worcester, WR7 4AZ
THE TRUSTEES
The trustees who served the charity during the year were as follows:-
Robert Moore (Chairman) Penny Smith Anna Denne (Secretary) Lee Turner Patricia Butts (Treasurer ) Michael Coleman Ruth Dawson-Jones (Parish Council representative) Cat Bromley (Parish Council rep apptd 10 May 22)
New Trustees are apppointed at an AGM. In selecting individuals for appointment, the trustees have regard to the skills, knowledge and experience needed. Crowle Parish Council is entitled to appoint 2 trustees.
OBJECTIVES AND ACTIVITIES
The object of the charity is, in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of a village hall for use by the inhabitants, including use for:
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a) (i) meetings, lectures and classes, and
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(ii) other forms of recreation and leisure time occupation, and
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b) a recreation ground for use by the inhabitants
In setting the Charity's objectives and planning its activities the Trustees have given careful consideration to the Charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit guidance on providing recreational facilities.
REVIEW OF DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS
The Trustees are pleased to provide an overview of the activities related to the Crowle Parish Hall during the financial year ending 31 March 2023.
This year has again been very busy for the Trust. The second hall's contstruction was completed at the end of May and fitted out in June and early July ready for its official opening on the 10th of July. This was part of the Crowle Community Wellbeing (CCW) project where the Trust worked collaboratively with the Parish Council.. The hall was named 'Platinum Hall' after the Queen's Platinum Jubilee. We had hirers on the day after the official opening and now have about 15 new regular hirers plus casual hirers. The Trust listened to feed back for the users which resulted in acoustic curtains being introduced into the main space, additional large tables and children's tables, and more items for the Kitchen.
To avoid confusion the existing hall was named 'Millenium Hall'. As part of the CCW project three large external poster boards have been put up on the Millennium Hall, near to the Platinum Hall. Regular hirers have the opportunity to advertise their group activity in two of these and the third shows maps of the area. A flagpole has also been erected near to the road in front of Millenium Hall entrance and the Union Jack will be flown on Government Building designated days as well as for significant village events such as the 10k and football tournament.
Page 2
CROWLE PARISH HALL AND RECREATION TRUST
TRUSTEES ANNUAL REPORT ctd
FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
Total incoming resources in respect of the General fund increased from £40,309 to £44,607, resources expended increased from £25,376 to £33,982. Net outgoing resources amounted to £10,625 – a decrease of £3,308 over the previous year. These increases in both income and expenditure reflect a part year effect of the provision of the new Hall as it started to attract new hirers.
Total incoming resources in respect of the Capital Fund for the newly completed Platinum Hall amounted to £184,807, giving a total balance of £325,174 on the balance sheet. Of this total figure £315,999 represents the donation from Crowle Parish Council who received the funding for the project, and £9,175 was raised from donations from the Community.
RESERVES
The Capital Reserves represents funds received specifically for the construction of the Millenium hall, and for the new Platinum hall which was completed in July 2022. The total in both funds is £634,965
It is the policy of the Trustees to ensure that the Unrestricted Reserves of the General Fund (balance £103,784), the Renewal Reserve Fund (balance £59,500) and the Windows/Doors Reserve Fund (balance £7,443) are sufficient to cover any urgent or essential expenditure particularly repairs to the fabric of the buildings, the replacement or upgrading of fixtures, fittings and equipment, and any unforeseen or unexpected loss of income.
STATEMENT OF TRUSTEES RESPONSIBILITIES
The Charities Act requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.
In preparing those financial statements, the Trustees are required to:
select suitable accounting policies, as described on page 6, and then apply them consistently;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011.
The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on
Signed by order of the Trustees
ROBERT MOORE Chairman
Page 3
CROWLE PARISH HALL AND RECREATION TRUST
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023
I report on the unaudited accounts of the charity for the year ended 31 March 2023 set out on pages 4 to 8.
RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
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to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S STATEMENT
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in, any material respect, the requirements :
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to keep accounting records in accordance with section 130 of the Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: IAIN A SELKIRK
Malvern Worcester, WR14 1QL
IAIN A SELKIRK Chartered Accountant
Page 4
CROWLE PARISH HALL AND RECREATION TRUST
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2023
| Notes INCOMING RESOURCES Hire Income Ground rent & charges Interest Donations Donations re Platinum Hall Other income Revenue from FIT Scheme Grants re Covid TOTAL INCOMING RESOURCES RESOURCES EXPENDED 2 Charitable activities - Booking and Premises costs Cost of Independent examination Depreciation TOTAL RESOURCES EXPENDED NET INCOMING RESOURCES FOR THE YEAR Balances brought forward Balances carried forward |
Total Funds 2023 £ 39,903 986 2,501 24 184,807 6 1,187 0 229,414 30,772 210 3,000 33,982 195,432 610,734 806,166 |
Total Funds 2022 £ 26,734 844 820 36 140,367 110 1,098 10,667 |
|---|---|---|
| 180,676 | ||
| 22,176 200 3,000 |
||
| 25,376 | ||
| 155,300 455,434 |
||
| 610,734 |
The notes on pages 6 to 8 form part of these financial statements
Page 5
CROWLE PARISH HALL AND RECREATION TRUST
BALANCE SHEET AS AT 31 MARCH 2022
| Notes FIXED ASSETS Tangible Assets 3 Investments - cash on deposit over 1 year CURRENT ASSETS Cash at bank and in hand Current account 18,478 Petty cash 200 Investments -cash on deposit less than 1 year Debtors 4 CURRENT LIABILITIES Creditors falling within one year 5 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS (Unrestricted) 6 Capital Reserve - Millenium hall Capital Reserve - Platinum hall Renewal Reserve Fund Window/ Door Reserve General Reserve FUNDS (Restricted) Provisional Reserve TOTAL ALL FUNDS |
Total Funds 2023 £ 693,845 50,000 743,845 18,678 54,441 10,709 83,828 21,507 62,321 806,166 309,791 325,174 59,500 7,443 103,784 805,692 474 474 806,166 |
Total Funds 2022 £ 472,874 0 |
|---|---|---|
| 472,874 46,141 84,404 12,007 |
||
| 142,552 4,692 |
||
| 137,860 | ||
| 610,734 | ||
| 309,791 140,368 58,000 30,000 72,101 |
||
| 610,260 | ||
| 474 | ||
| 474 | ||
| 610,734 |
These financial statements were approved by the members of the committee on the and are signed on their behalf by:
ROBERT MOORE Chairman
The notes on pages 6 to 8 form part of these financial statements
Page 6
CROWLE PARISH HALL AND RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1 ACCOUNTING POLICIES
Basis of accounting
The financial statements have been prepared under the historical cost convention, and in accordance with applicable accounting standards and the Statement of Recommended Practice on accounting by charities.
Incoming Resources
Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is deferred only when the charity has to fulfil conditions before becoming entitled to it or when the donor has specified that the income is to be expended in a future period.
Those costs of the Platinum Hall, paid by Crowle Parish Council, who received the funding for the project is shown as a donation, and is valued at the cost to the Parish Council.
The contribution of unpaid volunteers is not included in the accounts.
Resources Expended
Expenditure is included on an accruals basis, inclusive of any VAT which cannot be recovered. Expenditure is included in the category to which it relates. Liabilities are included in the accounts as soon as recognised.
Depreciation
Depreciation is calculated so as to write off the cost of Equipment, Fixtures and Fittings, less its estimated residual value, over the useful economic life of that asset. Depreciation is not charged on the cost of the building.
2 RESOURCES EXPENDED Staff costs
2 part time staff were employed during the financial year (2022 - 1) None of the Trustees received any remuneration or expenses during the year
| Salaries Social Security costs Pension costs No employees received employee benefits of more than £60,000 Cost of Independent Examination Cost of Independent Examination |
Total Funds 2023 £ 12,390 0 177 12,567 210 |
Total Funds 2022 £ 8,941 0 70 |
|---|---|---|
| 9,011 | ||
| 200 |
Page 7
CROWLE PARISH HALL AND RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
| 3 4 5 |
TANGIBLE FIXED ASSETS | Equipment,Fixtures Property & Fittings £ £ |
Equipment,Fixtures Property & Fittings £ £ |
Total £ |
|---|---|---|---|---|
| COST At 1 April 2022 Additions re new Platinum Hall Additions - Windows to Millenium Hall At 31 March 2023 |
461,774 162,725 22,557 647,056 |
70,088 38,689 108,777 |
531,862 201,414 22,557 |
|
| 755,833 | ||||
| DEPRECIATION At 1 April 2022 Charge for the year At 31 March 2023 |
0 | 58,988 3,000 61,988 |
58,988 3,000 |
|
| 61,988 | ||||
| NET BOOK VALUE At 31 March 2022 At 31 March 2023 |
461,774 647,056 |
11,100 46,789 |
472,874 | |
| 693,845 | ||||
| DEBTORS Amounts falling due within one year Trade debtors Prepayments and accrued income Other debtors |
2023 £ 0 10,709 0 10,709 |
2022 £ 0 12,007 0 |
||
| 12,007 | ||||
| CREDITORS Amounts falling due within one year Trade creditors Sundry creditors - payments in advance Other creditors |
2023 £ 7,772 3,089 10,646 21,507 |
2022 £ 1,048 3,644 0 |
||
| 4,692 |
Page 8
CROWLE PARISH HALL AND RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
6 RESERVES
The Capital Reserves represents funds received specifically for the construction of the Millenium hall, and for the new Platinum hall which was completed in July 2022.
The Renewal Reserve exists to cover the cost of maintaining the building, its fixtures, fittings and equipment. It also holds funds to cover any required works to the car park and related external areas. An amount of £1,500 was transferred into this Reserve from the General Reserve in 2022/3.
The Window and Doors reserve exists to cover the anticipated cost of maintaining and/or replacing the windows and doors to an appropriate standard. In 2022/3 an amount of £22,557 was spent on replacing the Windows and this amount was transferred from this Reserve to the General Reserve.
The General Reserve holds accumulated reserves from prior years and can be used for any charitable purpose approved by the Trustees in furtherance of the objectives of the Trust. A net amount of £21,057 was transferred into the General Reserve from other Unrestricted Reserves in 2022/23.
7 ANALYSIS OF NET ASSETS IN ALL FUNDS
| Tangible | Other Net | ||
|---|---|---|---|
| Fixed Assets | Assets | Total | |
| £ | £ | £ | |
| All funds | 693,845 | 112,321 | 806,166 |
Page 9
CROWLE PARISH HALL AND RECREATION TRUST
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2023
| GENERAL RESERVE INCOME Hire Income Ground rent & charges Interest Sundry Donations Other income Revenue from FIT Scheme Grants re Covid EXPENDITURE Light Heat and Water Electricity 4,085 CH Oil 3,023 Water 666 Cleaning Insurance Repairs & Maintenance Licences and Certificates Other Costs Salary & payroll costs Special Projects Independent examiner Depreciation NET SURPLUS before Transfers (General Reserve) Transfer to/from Windows/Doors Reserve Transfer to Renewal Reserve Fund CAPITAL RESERVE PLATINUM HALL INCOME Capital Fund Platinum Hall Contributions from Crowle PC Donations Gift aid on donations EXPENDITURE Capital Fund NET SURPLUS (Capital Reserve) ALL FUNDS NET SURPLUS (All Funds) |
2023 £ 39,903 986 2,501 24 6 1,187 0 44,607 7,774 1,955 1,398 2,826 1,374 2,437 13,008 0 30,772 210 3,000 33,982 10,625 22,557 -1,500 31,682 2023 £ 175,732 7,708 1,367 184,807 0 0 184,807 2023 £ 195,432 |
2022 £ 26,734 844 820 36 110 1,098 10,667 |
|---|---|---|
| 40,309 | ||
| 3,406 1,237 1,207 3,711 386 2,659 9,320 250 |
||
| 22,176 200 3,000 |
||
| 25,376 | ||
| 14,933 | ||
| -500 -1,000 |
||
| 13,433 | ||
| 2022 £ 140,267 100 0 |
||
| 140,367 | ||
| 0 | ||
| 0 | ||
| 140,367 | ||
| 2022 £ 155,300 |