## **CROWLE PARISH HALL AND RECREATION TRUST**
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
Charity number 509414
**IAIN A SELKIRK**
**Chartered Accountant Malvern Worcester WR14 1QL**
**Page 1**
**CROWLE PARISH HALL AND RECREATION TRUST**
## **TRUSTEES ANNUAL REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **INTRODUCTION**
The trustees have pleasure in presenting their annual report and the unaudited, independently reviewed, financial statements of the charity for the year ended 31 March 2023.
## **LEGAL STATUS**
The charity is a charitable trust, administered by the trustees in accordance with the Governing document dated 29 November 2000, amended 2020. It is registered with the Charity Commission number 509414. The registered address is Crowle Parish Hall, Church Road, Crowle, Worcester, WR7 4AZ
## **THE TRUSTEES**
The trustees who served the charity during the year were as follows:-
Robert Moore (Chairman) Penny Smith Anna Denne (Secretary) Lee Turner Patricia Butts (Treasurer ) Michael Coleman Ruth Dawson-Jones (Parish Council representative) Cat Bromley (Parish Council rep apptd 10 May 22)
New Trustees are apppointed at an AGM. In selecting individuals for appointment, the trustees have regard to the skills, knowledge and experience needed. Crowle Parish Council is entitled to appoint 2 trustees.
## **OBJECTIVES AND ACTIVITIES**
The object of the charity is, in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of a village hall for use by the inhabitants, including use for:
- a) (i) meetings, lectures and classes, and
- (ii) other forms of recreation and leisure time occupation, and
- b) a recreation ground for use by the inhabitants
In setting the Charity's objectives and planning its activities the Trustees have given careful consideration to the Charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit guidance on providing recreational facilities.
## **REVIEW OF DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS**
The Trustees are pleased to provide an overview of the activities related to the Crowle Parish Hall during the financial year ending 31 March 2023.
This year has again been very busy for the Trust. The second hall's contstruction was completed at the end of May and fitted out in June and early July ready for its official opening on the 10th of July. This was part of the Crowle Community Wellbeing (CCW) project where the Trust worked collaboratively with the Parish Council.. The hall was named 'Platinum Hall' after the Queen's Platinum Jubilee. We had hirers on the day after the official opening and now have about 15 new regular hirers plus casual hirers. The Trust listened to feed back for the users which resulted in acoustic curtains being introduced into the main space, additional large tables and children's tables, and more items for the Kitchen.
To avoid confusion the existing hall was named 'Millenium Hall'. As part of the CCW project three large external poster boards have been put up on the Millennium Hall, near to the Platinum Hall. Regular hirers have the opportunity to advertise their group activity in two of these and the third shows maps of the area. A flagpole has also been erected near to the road in front of Millenium Hall entrance and the Union Jack will be flown on Government Building designated days as well as for significant village events such as the 10k and football tournament.
**Page 2**
**CROWLE PARISH HALL AND RECREATION TRUST**
## **TRUSTEES ANNUAL REPORT ctd**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **FINANCIAL REVIEW**
Total incoming resources in respect of the General fund increased from £40,309 to £44,607, resources expended increased from £25,376 to £33,982. Net outgoing resources amounted to £10,625 – a decrease of £3,308 over the previous year. These increases in both income and expenditure reflect a part year effect of the provision of the new Hall as it started to attract new hirers.
Total incoming resources in respect of the Capital Fund for the newly completed Platinum Hall amounted to £184,807, giving a total balance of £325,174 on the balance sheet. Of this total figure £315,999 represents the donation from Crowle Parish Council who received the funding for the project, and £9,175 was raised from donations from the Community.
## **RESERVES**
The Capital Reserves represents funds received specifically for the construction of the Millenium hall, and for the new Platinum hall which was completed in July 2022. The total in both funds is £634,965
It is the policy of the Trustees to ensure that the Unrestricted Reserves of the General Fund (balance £103,784), the Renewal Reserve Fund (balance £59,500) and the Windows/Doors Reserve Fund (balance £7,443) are sufficient to cover any urgent or essential expenditure particularly repairs to the fabric of the buildings, the replacement or upgrading of fixtures, fittings and equipment, and any unforeseen or unexpected loss of income.
## **STATEMENT OF TRUSTEES RESPONSIBILITIES**
The Charities Act requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.
In preparing those financial statements, the Trustees are required to:
select suitable accounting policies, as described on page 6, and then apply them consistently;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011.
The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on
Signed by order of the Trustees
ROBERT MOORE Chairman
**Page 3**
**CROWLE PARISH HALL AND RECREATION TRUST**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
## **FOR THE YEAR ENDED 31 MARCH 2023**
I report on the unaudited accounts of the charity for the year ended 31 March 2023 set out on pages 4 to 8.
## **RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- to state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER'S STATEMENT**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in, any material respect, the requirements :
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: IAIN A SELKIRK
Malvern Worcester, WR14 1QL
IAIN A SELKIRK Chartered Accountant
**Page 4**
**CROWLE PARISH HALL AND RECREATION TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31 MARCH 2023**
|**Notes**
**INCOMING RESOURCES**
Hire Income
Ground rent & charges
Interest
Donations
Donations re Platinum Hall
Other income
Revenue from FIT Scheme
Grants re Covid
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**2**
Charitable activities - Booking and Premises costs
Cost of Independent examination
Depreciation
**TOTAL RESOURCES EXPENDED**
**NET INCOMING RESOURCES FOR THE YEAR**
Balances brought forward
Balances carried forward|**Total**
**Funds**
**2023**
**£**
39,903
986
2,501
24
184,807
6
1,187
0
229,414
30,772
210
3,000
33,982
195,432
610,734
806,166|**Total**
**Funds**
**2022**
**£**
26,734
844
820
36
140,367
110
1,098
10,667|
|---|---|---|
|||180,676|
|||22,176
200
3,000|
|||25,376|
|||155,300
455,434|
|||610,734|
**The notes on pages 6 to 8 form part of these financial statements**
**Page 5**
**CROWLE PARISH HALL AND RECREATION TRUST**
## **BALANCE SHEET AS AT 31 MARCH 2022**
|**Notes**
**FIXED ASSETS**
Tangible Assets
**3**
Investments - cash on deposit over 1 year
**CURRENT ASSETS**
Cash at bank and in hand
Current account
18,478
Petty cash
200
Investments -cash on deposit less than 1 year
Debtors
**4**
**CURRENT LIABILITIES**
Creditors falling within one year
**5**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**FUNDS (Unrestricted)**
**6**
Capital Reserve - Millenium hall
Capital Reserve - Platinum hall
Renewal Reserve Fund
Window/ Door Reserve
General Reserve
**FUNDS (Restricted)**
Provisional Reserve
**TOTAL ALL FUNDS**|**Total**
**Funds**
**2023**
**£**
693,845
50,000
743,845
18,678
54,441
10,709
83,828
21,507
62,321
806,166
309,791
325,174
59,500
7,443
103,784
805,692
474
474
806,166|**Total**
**Funds**
**2022**
**£**
472,874
0|
|---|---|---|
|||472,874
46,141
84,404
12,007|
|||142,552
4,692|
|||137,860|
||||
|||610,734|
|||309,791
140,368
58,000
30,000
72,101|
|||610,260|
|||474|
|||474|
||||
|||610,734|
These financial statements were approved by the members of the committee on the and are signed on their behalf by:
ROBERT MOORE Chairman
**The notes on pages 6 to 8 form part of these financial statements**
**Page 6**
**CROWLE PARISH HALL AND RECREATION TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **1 ACCOUNTING POLICIES**
## **Basis of accounting**
The financial statements have been prepared under the historical cost convention, and in accordance with applicable accounting standards and the Statement of Recommended Practice on accounting by charities.
## **Incoming Resources**
Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is deferred only when the charity has to fulfil conditions before becoming entitled to it or when the donor has specified that the income is to be expended in a future period.
Those costs of the Platinum Hall, paid by Crowle Parish Council, who received the funding for the project is shown as a donation, and is valued at the cost to the Parish Council.
The contribution of unpaid volunteers is not included in the accounts.
## **Resources Expended**
Expenditure is included on an accruals basis, inclusive of any VAT which cannot be recovered. Expenditure is included in the category to which it relates. Liabilities are included in the accounts as soon as recognised.
## **Depreciation**
Depreciation is calculated so as to write off the cost of Equipment, Fixtures and Fittings, less its estimated residual value, over the useful economic life of that asset. Depreciation is not charged on the cost of the building.
## **2 RESOURCES EXPENDED Staff costs**
2 part time staff were employed during the financial year (2022 - 1) None of the Trustees received any remuneration or expenses during the year
|Salaries
Social Security costs
Pension costs
No employees received employee benefits of more than £60,000
**Cost of Independent Examination**
Cost of Independent Examination|**Total Funds**
**2023**
**£**
12,390
0
177
12,567
210|**Total Funds**
**2022**
**£**
8,941
0
70|
|---|---|---|
|||9,011|
||||
|||200|
**Page 7**
**CROWLE PARISH HALL AND RECREATION TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
|**3**
**4**
**5**|**TANGIBLE FIXED ASSETS**|**Equipment,Fixtures**
**Property**
**& Fittings**
**£**
**£**|**Equipment,Fixtures**
**Property**
**& Fittings**
**£**
**£**|**Total**
**£**|
|---|---|---|---|---|
||**COST**
**At 1 April 2022**
Additions re new Platinum Hall
Additions - Windows to Millenium Hall
**At 31 March 2023**|461,774
162,725
22,557
647,056|70,088
38,689
108,777|531,862
201,414
22,557|
|||||755,833|
||||||
||**DEPRECIATION**
**At 1 April 2022**
Charge for the year
**At 31 March 2023**|0|58,988
3,000
61,988|58,988
3,000|
|||||61,988|
||||||
||**NET BOOK VALUE**
**At 31 March 2022**
**At 31 March 2023**|461,774
647,056|11,100
46,789|472,874|
|||||693,845|
||||||
||**DEBTORS**
Amounts falling due within one year
Trade debtors
Prepayments and accrued income
Other debtors||**2023**
**£**
0
10,709
0
10,709|**2022**
**£**
0
12,007
0|
|||||12,007|
||||||
||**CREDITORS**
Amounts falling due within one year
Trade creditors
Sundry creditors - payments in advance
Other creditors||**2023**
**£**
7,772
3,089
10,646
21,507|**2022**
**£**
1,048
3,644
0|
|||||4,692|
**Page 8**
**CROWLE PARISH HALL AND RECREATION TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **6 RESERVES**
The Capital Reserves represents funds received specifically for the construction of the Millenium hall, and for the new Platinum hall which was completed in July 2022.
The Renewal Reserve exists to cover the cost of maintaining the building, its fixtures, fittings and equipment. It also holds funds to cover any required works to the car park and related external areas. An amount of £1,500 was transferred into this Reserve from the General Reserve in 2022/3.
The Window and Doors reserve exists to cover the anticipated cost of maintaining and/or replacing the windows and doors to an appropriate standard. In 2022/3 an amount of £22,557 was spent on replacing the Windows and this amount was transferred from this Reserve to the General Reserve.
The General Reserve holds accumulated reserves from prior years and can be used for any charitable purpose approved by the Trustees in furtherance of the objectives of the Trust. A net amount of £21,057 was transferred into the General Reserve from other Unrestricted Reserves in 2022/23.
## **7 ANALYSIS OF NET ASSETS IN ALL FUNDS**
||**Tangible**|**Other Net**||
|---|---|---|---|
||**Fixed Assets**|**Assets**|**Total**|
||**£**|**£**|**£**|
|All funds|693,845|112,321|806,166|
**Page 9**
**CROWLE PARISH HALL AND RECREATION TRUST**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31 MARCH 2023**
|**GENERAL RESERVE**
**INCOME**
Hire Income
Ground rent & charges
Interest
Sundry Donations
Other income
Revenue from FIT Scheme
Grants re Covid
**EXPENDITURE**
Light Heat and Water
Electricity
4,085
CH Oil
3,023
Water
666
Cleaning
Insurance
Repairs & Maintenance
Licences and Certificates
Other Costs
Salary & payroll costs
Special Projects
Independent examiner
Depreciation
**NET SURPLUS before Transfers (General Reserve)**
**Transfer to/from Windows/Doors Reserve**
**Transfer to Renewal Reserve Fund**
**CAPITAL RESERVE PLATINUM HALL**
**INCOME**
Capital Fund Platinum Hall
Contributions from Crowle PC
Donations
Gift aid on donations
**EXPENDITURE**
Capital Fund
**NET SURPLUS (Capital Reserve)**
**ALL FUNDS**
**NET SURPLUS (All Funds)**|**2023**
**£**
39,903
986
2,501
24
6
1,187
0
44,607
7,774
1,955
1,398
2,826
1,374
2,437
13,008
0
30,772
210
3,000
33,982
10,625
22,557
-1,500
31,682
**2023**
**£**
175,732
7,708
1,367
184,807
0
0
184,807
**2023**
**£**
195,432|**2022**
**£**
26,734
844
820
36
110
1,098
10,667|
|---|---|---|
|||40,309|
|||3,406
1,237
1,207
3,711
386
2,659
9,320
250|
|||22,176
200
3,000|
|||25,376|
||||
|||14,933|
|||-500
-1,000|
|||13,433|
|||**2022**
**£**
140,267
100
0|
|||140,367|
|||0|
|||0|
||||
|||140,367|
|||**2022**
**£**
155,300|