2023-03-31-accounts - 142nd Sheffield (Fulwood) Scout Group

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Trustees' Annual Report for the period from 1[st] April 2022 to 31[st] March 2023

Reference and administration details Charity name 142nd Sheffield Scout Group Registered charity 509302 number (if any) HQ registration number 10012511 Charity’s principal 551 Fulwood Road address Sheffield S10 5QH Trustees Nicola Mumby (Chair) Angela Fairchild (Secretary) David Montague (Treasuer) Keith Pitchforth (GSL) John Monaghan (DGSL) Sarah Turner (DGSL) Cath Ward (DGSL) Niall Shama (Parent) Jane Bartholomew (Parent) Karen Dunn (Parent) Peter Philips (Parent) Names and addresses of advisers

Structure, governance and management

Description of the charity’s trusts Type of governing The Group's governing documents are those of The Scout document Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is The Group is a trust established under its rules which are common constituted to all Scouts. Trustee selection The Trustees are appointed in accordance with the Policy, methods Organisation and Rules of The Scout Association.

Additional governance issues

Additional information Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them	The Group is managed by the Group Executive Committee. Members are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets 5 times a year. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the frst 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: ● The maintenance of Group property; ● The raising of funds and the administration of Group fnance; ● The insurance of persons, property and equipment; ● Group public occasions; ● Assisting in the recruitment of leaders and other adult support; ● Appointing any sub committees that may be required; ● Appointing Group Administrators and Advisors other than those who are elected.
	Trustees complete a series of modules that cover the role & responsibilities of a trustee Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the frst 5 months of joining the committee.
	Risk and Internal ControlThe Group Executive Committee has identifed the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identifed are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has suffcient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of

Additional information
Policies and procedures
adopted for:
a) the induction and
training of trustees;
b) trustee' consideration
of major risks and the
systems and procedures
to manage them

The Group is managed by the Group Executive Committee. Members
are the ‘Charity Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for complying with
legislation applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of Chair, Treasurer and Secretary together
with the Group Scout Leaders, individual section leaders (if opted to
take on the responsibility) and parent’s representation and meets 5
times a year.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the frst 5
months of joining the committee.
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
●
The maintenance of Group property;
●
The raising of funds and the administration of Group fnance;
●
The insurance of persons, property and equipment;
●
Group public occasions;
●
Assisting in the recruitment of leaders and other adult
support;
●
Appointing any sub committees that may be required;
●
Appointing Group Administrators and Advisors other than
those who are elected.

Trustees complete a series of modules that cover the role &
responsibilities of a trustee
Members of the Executive Committee complete 'Essential
Information for Executive Committee' training within the frst 5
months of joining the committee.

Risk and Internal ControlThe Group Executive Committee has
identifed the major risks to which they believe the Group is
exposed, these have been reviewed and systems have been
established to mitigate against them. The main areas of concern that
have been identifed are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. The Group has suffcient buildings and
contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are undertaken
before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be a
major reduction in income. The Committee could raise the value of

subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction in numbers or loss of leaders . The group relies upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or reduction in number of members.

	Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting: As Scouts we are guided by these values: Integrity: We act with integrity; we are honest, trustworthy and loyal Respect: We have self-respect and respect for others. Care: We support others and take care of the world in which we live. Belief We explore our faiths, beliefs and attitudes. Co-operation We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual refection take responsibility and make choices undertake new and challenging activities make and live by their Promise.
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include statements about: • policy on grant making; • contribution made by	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting: As Scouts we are guided by these values: Integrity: We act with integrity; we are honest, trustworthy and loyal Respect: We have self-respect and respect for others. Care: We support others and take care of the world in which we live. Belief We explore our faiths, beliefs and attitudes. Co-operation We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual refection take responsibility and make choices undertake new and challenging activities make and live by their Promise.
	The Group provides a wide variety of activities and learning to young people between the ages of 6 and 16 years. Young People are encouraged to progress through a series of awards
	Volunteers are not required to pay a subscription to the charity
	Volunteers are not required to pay a subscription to the charity

volunteers; • policy on investments. Public beneft statement

	The Group meets the Charity Commission's public beneft criteria under both the advancement of education and the advancement of citizenshipor communitydevelopment headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	During the year the Group has held approximately 200 weekly meetings for over 200 young people. There have been 'Nights Away' opportunities for all ages which have been taken up by 40% of the young people Young people have taken part in activities organised by the Scout District

Section E	Financial Review
Statement of the charity’s policy on reserves Quantify and explain any designations Details of any funds materially in defcit (circumstances plus steps to eliminate) Further fnancial review details • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives;	Reserves Policy The Group's policy on reserves is to hold suffcient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £25K.
	There are currently no Designated fund values with a general reserve covering the above reserves policy.

	None currently in defcit.

	The Group receives income from parents of the young people and claims Gift Aid on the income. The Group Treasurer monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. The principal items of expenditure are: Buildings and equipment maintenance and the expenses in undertaking group leader led meeting activities. Investment Policy The Group holds its reserves with the Sheffeld Scout Resources Charity. It does not invest in stocks, shares or similar

Section F	Other Optional Information
Plans for future periods (details of any signifcant activities

planned to achieve them)

Section G Declaration

The trustees declare that they have approved this report Signed on behalf of the charity’s trustees

Chair Secretary Date

142 Fulwood Scout Group

Receipts and Payments account

for the year from 1st April 2022 to 31st March 2023

Receipts and Payments		2021/22 (unrestricted) £ 21,343 (9,009) 12,334 250 4,802 17,386 2,686 1,342 939 4,967 618 618 22,971 1,306 1,015 719 798 50 806 350 5,044 2,147 714 3,526 - 1,376 - 7,763 146 23
2022/23 (unrestricted) £ Receipts Donations, legacies and similar income Membership subscriptions 26,577 less: Capitation fees (9,494) Net membership subscriptions retained 17,083 Donations - Gift Aid 5,230 Sub total 22,313 Other income Hut Rental 5,535 Fundraising 1,006 Net (deficit)/surplus from Camps (2,601) Sub total 3,940 Investment income Interest 816 Sub total 816 Total receipts 27,069 Payments Premises Cleaning 2,455 Energy & Utilities 1,395 Broadband/ Internet 546 Insurance 841 Lease 50 Repairs & Maintenance 2,062 Upgrade 7,729 Sub total 15,078 Section expenses Materials for Activities 2,923 Equipment 4,712 Activity Costs 4,895 Materials for Section Admin - Badges & Uniforms 1,759 Net Camp Expenses - Sub total 14,289 Group operations Materials and Equipment 981 Fundraising Costs 58
			2020/21
			(unrestricted) £ 15,952 (7,615) 8,337 - 4,857
			13,194
			952 - 60
			1,012
			481
			304

			14,687
			915 1,007 756 689 50 1,495
			4,912
			1,199 260 356 873
			2,688
			18

Bank Charges 426 Group Expenses 1,239 Trustee Expenses 71 Sub total 2,775 Total payments 32,142 Net receipts for year (5,073) Net cash funds b / fwd 61,444 Net cash funds c / fwd 56,371	361 630 86 1,246 14,053 8,918 52,526 61,444	74 335
		427

		8,027

		6,660

		45,866

		52,526

Statement of assets and liabilities

2022/23 (unrestricted) £ Cash Balances Section Prepaid Cards 4,546 SSRC Reserve Account 43,613 Group Bank Account 6,986 Group Subscriptions Account 9,183 Total cash balances 64,328 Other assets / (liabilities) Sponsorship debtor - Explorers' Account (7,957) Net other liabilities (7,957) Net cash funds 56,371 (0)	2021/22 (unrestricted) £ - 42,648 18,513 7,504 68,665 - (7,221) (7,221) 61,444 (0)	2020/21
		(unrestricted) £ 5,672 34,530 15,076 2,825
		58,103
		(5,576)
		(5,576)

		52,527
		0

Contingent liabilities and future obligations - none

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on and signed on their behalf by :

Nicola Mumby - Chair

Angela Fairchild - Secretary