## Trustees' Annual Report for the period from 1[st] April 2022 to 31[st] March 2023
**Reference and administration details** Charity name 142nd Sheffield Scout Group Registered charity **509302** number (if any) HQ registration number **10012511** Charity’s principal 551 Fulwood Road address Sheffield S10 5QH Trustees Nicola Mumby (Chair) Angela Fairchild (Secretary) David Montague (Treasuer) Keith Pitchforth (GSL) John Monaghan (DGSL) Sarah Turner (DGSL) Cath Ward (DGSL) Niall Shama (Parent) Jane Bartholomew (Parent) Karen Dunn (Parent) Peter Philips (Parent) Names and addresses of advisers
## **Structure, governance and management**
Description of the charity’s trusts Type of governing The Group's governing documents are those of The Scout document Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is The Group is a trust established under its rules which are common constituted to all Scouts. Trustee selection The Trustees are appointed in accordance with the Policy, methods Organisation and Rules of The Scout Association.
Additional governance issues
|Additional information
Policies and procedures
adopted for:
a) the induction and
training of trustees;
b) trustee' consideration
of major risks and the
systems and procedures
to manage them|The Group is managed by the Group Executive Committee. Members
are the ‘Charity Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for complying with
legislation applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of Chair, Treasurer and Secretary together
with the Group Scout Leaders, individual section leaders (if opted to
take on the responsibility) and parent’s representation and meets 5
times a year.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the frst 5
months of joining the committee.
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
●
The maintenance of Group property;
●
The raising of funds and the administration of Group fnance;
●
The insurance of persons, property and equipment;
●
Group public occasions;
●
Assisting in the recruitment of leaders and other adult
support;
●
Appointing any sub committees that may be required;
●
Appointing Group Administrators and Advisors other than
those who are elected.|
|---|---|
||Trustees complete a series of modules that cover the role &
responsibilities of a trustee
Members of the Executive Committee complete 'Essential
Information for Executive Committee' training within the frst 5
months of joining the committee.|
||**Risk and Internal Control**The Group Executive Committee has
identifed the major risks to which they believe the Group is
exposed, these have been reviewed and systems have been
established to mitigate against them. The main areas of concern that
have been identifed are:
**Damage to the building, property and equipment**. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. The Group has suffcient buildings and
contents insurance in place to mitigate against permanent loss.
**Injury to leaders, helpers, supporters and members**. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are undertaken
before all activities.
**Reduced income from fund raising**. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be a
major reduction in income. The Committee could raise the value of|
subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
**Reduction in numbers or loss of leaders** . The group relies upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or reduction in number of members.
||**Objectives and activities**
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**: As Scouts we are guided by these values:
**Integrity:**
We act with integrity; we are honest, trustworthy
and loyal
**Respect:**
We have self-respect and respect for others.
**Care:**
We support others and take care of the world in which we
live.
**Belief**
We explore our faiths, beliefs and attitudes.
**Co-operation**
We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the values of Scouting and:
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual refection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.|
|---|---|
|Summary of the objects
of the charity set out in
its governing document
Summary of the main
activities in relation to
these objects
Additional details of
the objectives and
activities (optional
information but
encouraged as best
practice)
You may choose to
include statements
about:
• policy on grant making;
• contribution made by|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**: As Scouts we are guided by these values:
**Integrity:**
We act with integrity; we are honest, trustworthy
and loyal
**Respect:**
We have self-respect and respect for others.
**Care:**
We support others and take care of the world in which we
live.
**Belief**
We explore our faiths, beliefs and attitudes.
**Co-operation**
We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the values of Scouting and:
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual refection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.|
||The Group provides a wide variety of activities and learning to young
people between the ages of 6 and 16 years. Young People are
encouraged to progress through a series of awards|
||Volunteers are not required to pay a subscription to the charity|
||Volunteers are not required to pay a subscription to the charity|
|volunteers;
• policy on investments.
Public beneft
statement||
|---|---|
|||
||The Group meets the Charity Commission's public beneft criteria
under both the advancement of education and the advancement of
citizenshipor communitydevelopment headings.|
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main
achievements of the
charity during the year||
||During the year the Group has held approximately 200 weekly
meetings for over 200 young people.
There have been 'Nights Away' opportunities for all ages which
have been taken up by 40% of the young people
Young people have taken part in activities organised by the Scout
District|
|||
|**Section E**|**Financial Review**|
|Statement of the
charity’s policy on
reserves
Quantify and explain
any designations
Details of any funds
materially in defcit
(circumstances plus
steps to eliminate)
Further fnancial review
details
• the charity’s principal
sources of funds
(including any
fundraising);
• how expenditure has
supported the key
objectives of the charity;
• investment policy and
objectives;|**Reserves Policy**
The Group's policy on reserves is to hold suffcient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 12 months
running costs, circa £25K.|
||There are currently no Designated fund values with a general
reserve covering the above reserves policy.|
|||
||None currently in defcit.|
|||
||The Group receives income from parents of the young people and
claims Gift Aid on the income.
The Group Treasurer monitors the levels of bank balances and the
interest rates received to ensure the group obtains maximum value
and income from its banking arrangements.
The principal items of expenditure are: Buildings and equipment
maintenance and the expenses in undertaking group leader led
meeting activities.
**Investment Policy**
The Group holds its reserves with the Sheffeld Scout Resources
Charity. It does not invest in stocks, shares or similar|
|||
|**Section F**|**Other Optional Information**|
|Plans for future periods
(details of any
signifcant activities||
|||
planned to achieve them)
**Section G Declaration**
The trustees declare that they have approved this report Signed on behalf of the charity’s trustees
Chair Secretary Date
## 142 Fulwood Scout Group
## Receipts and Payments account
for the year from 1st April 2022 to 31st March 2023
|**Receipts and Payments**||**2021/22**
(unrestricted)
**£**
**21,343**
**(9,009)**
**12,334**
**250**
**4,802**
**17,386**
**2,686**
**1,342**
**939**
**4,967**
**618**
**618**
**22,971**
**1,306**
**1,015**
**719**
**798**
**50**
**806**
**350**
**5,044**
**2,147**
**714**
**3,526**
**-**
**1,376**
**-**
**7,763**
**146**
**23**||
|---|---|---|---|
|**2022/23**
(unrestricted)
**£**
**Receipts**
**Donations, legacies and similar income**
Membership subscriptions
**26,577**
less: Capitation fees
**(9,494)**
Net membership subscriptions retained
**17,083**
Donations
**-**
Gift Aid
**5,230**
**Sub total**
**22,313**
**Other income**
Hut Rental
**5,535**
Fundraising
**1,006**
Net (deficit)/surplus from Camps
**(2,601)**
**Sub total**
**3,940**
**Investment income**
Interest
**816**
**Sub total**
**816**
**Total receipts 27,069**
**Payments**
**Premises**
Cleaning
**2,455**
Energy & Utilities
**1,395**
Broadband/ Internet
**546**
Insurance
**841**
Lease
**50**
Repairs & Maintenance
**2,062**
Upgrade
**7,729**
**Sub total**
**15,078**
**Section expenses**
Materials for Activities
**2,923**
Equipment
**4,712**
Activity Costs
**4,895**
Materials for Section Admin
**-**
Badges & Uniforms
**1,759**
Net Camp Expenses
**-**
**Sub total**
**14,289**
**Group operations**
Materials and Equipment
**981**
Fundraising Costs
**58**||||
||||**2020/21**|
||||(unrestricted)
£
15,952
(7,615)
8,337
-
4,857|
||||13,194|
||||952
-
60|
||||1,012|
||||481|
||||304|
|||||
||||**14,687**|
||||915
1,007
756
689
50
1,495|
||||4,912|
||||1,199
260
356
873|
||||2,688|
||||18|
|Bank Charges
**426**
Group Expenses
**1,239**
Trustee Expenses
**71**
**Sub total**
**2,775**
**Total payments 32,142**
**Net receipts for year (5,073)**
**Net cash funds b / fwd 61,444**
**Net cash funds c / fwd 56,371**|**361**
**630**
**86**
**1,246**
**14,053**
**8,918**
**52,526**
**61,444**|74
335|
|---|---|---|
|||427|
||||
|||**8,027**|
||||
|||**6,660**|
||||
|||45,866|
||||
|||52,526|
## **Statement of assets and liabilities**
|**2022/23**
(unrestricted)
**£**
**Cash Balances**
Section Prepaid Cards
**4,546**
SSRC Reserve Account
**43,613**
Group Bank Account
**6,986**
Group Subscriptions Account
**9,183**
**Total cash balances 64,328**
**Other assets / (liabilities)**
Sponsorship debtor
**-**
Explorers' Account
**(7,957)**
**Net other liabilities (7,957)**
**Net cash funds**
**56,371**
(0)|**2021/22**
(unrestricted)
**£**
**-**
**42,648**
**18,513**
**7,504**
**68,665**
**-**
**(7,221)**
**(7,221)**
**61,444**
(0)|**2020/21**|
|---|---|---|
|||(unrestricted)
£
5,672
34,530
15,076
2,825|
|||58,103|
|||(5,576)|
|||**(5,576)**|
||||
|||**52,527**|
|||0|
Contingent liabilities and future obligations - none
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on and signed on their behalf by :**
Nicola Mumby - Chair
Angela Fairchild - Secretary
## Trustees' Annual Report for the period from 1[st] April 2022 to 31[st] March 2023
**Reference and administration details** Charity name 142nd Sheffield Scout Group Registered charity **509302** number (if any) HQ registration number **10012511** Charity’s principal 551 Fulwood Road address Sheffield S10 5QH Trustees Nicola Mumby (Chair) Angela Fairchild (Secretary) David Montague (Treasuer) Keith Pitchforth (GSL) John Monaghan (DGSL) Sarah Turner (DGSL) Cath Ward (DGSL) Niall Shama (Parent) Jane Bartholomew (Parent) Karen Dunn (Parent) Peter Philips (Parent) Names and addresses of advisers
## **Structure, governance and management**
Description of the charity’s trusts Type of governing The Group's governing documents are those of The Scout document Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is The Group is a trust established under its rules which are common constituted to all Scouts. Trustee selection The Trustees are appointed in accordance with the Policy, methods Organisation and Rules of The Scout Association.
Additional governance issues
|Additional information
Policies and procedures
adopted for:
a) the induction and
training of trustees;
b) trustee' consideration
of major risks and the
systems and procedures
to manage them|The Group is managed by the Group Executive Committee. Members
are the ‘Charity Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for complying with
legislation applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of Chair, Treasurer and Secretary together
with the Group Scout Leaders, individual section leaders (if opted to
take on the responsibility) and parent’s representation and meets 5
times a year.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the frst 5
months of joining the committee.
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
●
The maintenance of Group property;
●
The raising of funds and the administration of Group fnance;
●
The insurance of persons, property and equipment;
●
Group public occasions;
●
Assisting in the recruitment of leaders and other adult
support;
●
Appointing any sub committees that may be required;
●
Appointing Group Administrators and Advisors other than
those who are elected.|
|---|---|
||Trustees complete a series of modules that cover the role &
responsibilities of a trustee
Members of the Executive Committee complete 'Essential
Information for Executive Committee' training within the frst 5
months of joining the committee.|
||**Risk and Internal Control**The Group Executive Committee has
identifed the major risks to which they believe the Group is
exposed, these have been reviewed and systems have been
established to mitigate against them. The main areas of concern that
have been identifed are:
**Damage to the building, property and equipment**. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. The Group has suffcient buildings and
contents insurance in place to mitigate against permanent loss.
**Injury to leaders, helpers, supporters and members**. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are undertaken
before all activities.
**Reduced income from fund raising**. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be a
major reduction in income. The Committee could raise the value of|
subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
**Reduction in numbers or loss of leaders** . The group relies upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or reduction in number of members.
||**Objectives and activities**
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**: As Scouts we are guided by these values:
**Integrity:**
We act with integrity; we are honest, trustworthy
and loyal
**Respect:**
We have self-respect and respect for others.
**Care:**
We support others and take care of the world in which we
live.
**Belief**
We explore our faiths, beliefs and attitudes.
**Co-operation**
We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the values of Scouting and:
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual refection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.|
|---|---|
|Summary of the objects
of the charity set out in
its governing document
Summary of the main
activities in relation to
these objects
Additional details of
the objectives and
activities (optional
information but
encouraged as best
practice)
You may choose to
include statements
about:
• policy on grant making;
• contribution made by|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**: As Scouts we are guided by these values:
**Integrity:**
We act with integrity; we are honest, trustworthy
and loyal
**Respect:**
We have self-respect and respect for others.
**Care:**
We support others and take care of the world in which we
live.
**Belief**
We explore our faiths, beliefs and attitudes.
**Co-operation**
We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the values of Scouting and:
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual refection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.|
||The Group provides a wide variety of activities and learning to young
people between the ages of 6 and 16 years. Young People are
encouraged to progress through a series of awards|
||Volunteers are not required to pay a subscription to the charity|
||Volunteers are not required to pay a subscription to the charity|
|volunteers;
• policy on investments.
Public beneft
statement||
|---|---|
|||
||The Group meets the Charity Commission's public beneft criteria
under both the advancement of education and the advancement of
citizenshipor communitydevelopment headings.|
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main
achievements of the
charity during the year||
||During the year the Group has held approximately 200 weekly
meetings for over 200 young people.
There have been 'Nights Away' opportunities for all ages which
have been taken up by 40% of the young people
Young people have taken part in activities organised by the Scout
District|
|||
|**Section E**|**Financial Review**|
|Statement of the
charity’s policy on
reserves
Quantify and explain
any designations
Details of any funds
materially in defcit
(circumstances plus
steps to eliminate)
Further fnancial review
details
• the charity’s principal
sources of funds
(including any
fundraising);
• how expenditure has
supported the key
objectives of the charity;
• investment policy and
objectives;|**Reserves Policy**
The Group's policy on reserves is to hold suffcient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 12 months
running costs, circa £25K.|
||There are currently no Designated fund values with a general
reserve covering the above reserves policy.|
|||
||None currently in defcit.|
|||
||The Group receives income from parents of the young people and
claims Gift Aid on the income.
The Group Treasurer monitors the levels of bank balances and the
interest rates received to ensure the group obtains maximum value
and income from its banking arrangements.
The principal items of expenditure are: Buildings and equipment
maintenance and the expenses in undertaking group leader led
meeting activities.
**Investment Policy**
The Group holds its reserves with the Sheffeld Scout Resources
Charity. It does not invest in stocks, shares or similar|
|||
|**Section F**|**Other Optional Information**|
|Plans for future periods
(details of any
signifcant activities||
|||
planned to achieve them)
**Section G Declaration**
The trustees declare that they have approved this report Signed on behalf of the charity’s trustees
Chair Secretary Date