Trustees’ Annual Report for the period
From : 01/04/2024 Period start date To : 31/03/2025 Period end date
Charity name:
Charity registration number:
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Marshfield village hall is a hall for the use of the inhabitants of the community of Marshfield without distinction of political religious or other opinions for recreation and leisure-time occupation including its use for meetings, lectures and classes with the objective of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Marshfield Village Hall is responsible for running a fully central heated hall with all its facilities for hire, for the use of community groups, family functions, training and social events. With access to grass sports pitches, changing rooms with showers, a large hall with a separate meeting room and a well-equipped kitchen, Marshfield Village Hall can cater for most events including parties, clubs, public and private meetings. The charity also runs free community events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have due regard to the guidance issued by the Charity Commission on public benefit when considering the activities undertaken by Marshfield Village Hall. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment |
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Marshfield Village Hall is a fully centrally heated hall with all facilities for hire at affordable rates, for the use of community groups, family functions, training and social events. There is access to grass sports pitches, changing rooms with showers, a large hall with a separate meeting room and a well-equipped kitchen, Marshfield Village Hall can cater for most events including parties, clubs, public and private meetings. There was an Easter and Summer school held by the local dance group as well as a Martial Arts summer school and the annual Junior Football Festival. At any one time during the year there were about 18 regular groups meeting at the hall and using the playing fields. The beneficiaries range in age from the very young to the elderly. The Hall Trustees hold an annual Fireworks display, an indoor Jumble Sale, Christmas fayre and a Vintage car show. All events are free of charge for the benefit of the local community. In addition to this, the hall trustees hold smaller events such as an animal show for children and book various other occasional providers, such as ‘Train,track,play’. This year, the Women’s Institute used the hall to hold a series of events for the community to celebrate its centenary. The hall facilities were provided at no cost. The operation of a weekend coffee shop throughout the year has given some young volunteers an opportunity for work experience and other residents an |
opportunity for social and community involvement. From the beginning of January to the end of March 2025, the trustees ran a Warm Hub which provided a warm, friendly, welcoming, and inclusive space for all where people could go to enjoy the company of others and engage in various different activities. There was no cost for this due to a small GAVO grant.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the year The Marshfield Village Hall Charity had funds of just over £19000 so was in a robust position to face the ongoing costs of running and maintaining the hall for on-going community use. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity account has a reserve of £5,000 to ensure that it can meet any unforeseen expenditure that might arise. |
| Amount of reserves held | Para 1.22 | £5000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal income is generated from rental of the hall and playing fields to the regular user groups and the one-off rentals, which are mostly for children’s parties on the weekend. The coffee shop income has contributed to the village hall finances. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Maintaining the number of volunteers to efficiently operate the village hall, coffee shop, and host events continues to be a challenge. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Annual election of trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Marshfield Village Hall |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 509170 |
| Charity’s principal address | Marshfield Village Hall Wellfield Road Marshfield CARDIFF CF3 2UB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Nerys Pennell | Chairperson | |||
| TimothyDavies | Treasurer | |||
| Suzanne Davies | Secretary | |||
| VinayDhir | Trustee | |||
| Jayne Constance | Trustee | |||
| Antonia Cox | Trustee | |||
| Laura Connolly | Trustee | |||
| Elizabeth Connolly | Trustee | April 1st2024-Nov 3rd 2024 |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | Signature(s) | |
|---|---|---|
| Full name(s) | Full name(s) | |
| NERYS PENNELL | TIMOTHY DAVIES | |
| Position (eg Secretary, | Chairperson | Treasurer |
| Chair, etc) | ||
| Date | 17thJune 2025 |
Charity Name No (if any) Marshfield Village Hall 509170 Receipts and payments accounts CC16a Period start date Period end date For the period from To 01-Apr-24 31-Mar-25 Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest to the nearest £ to the nearest £ to the nearest £ £ £ A1 Receipts Rent 23,033 - - 23,033 23,035 Events 4,586 - - 4,586 4,878 Grants 1,225 - - 1,225 - Donations including from MCC 650 - - 650 650 Coffee shop 17,702 - - 17,702 17,715 Other 44 - - 44 68 - - - - - - - - - - Sub total (Gross income for ~~=~~ AR) [ 47,240 ] - ~~a~~ 47,240 46,346 8 2 B= A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - —SEB5S Total receipts 47,240 - - ~~58~~ 47,240 6 46,346 A3 Payments Cleaning and cleaning materials 9,111 - - 9,111 7,350 Events 4,273 - - 4,273 1,897 Improvements 7,060 - - 7,060 90 Insurance and licences 827 - - 827 159 Maintenance 7,038 - - 7,038 4,714 Internet 595 - - 595 660 Rates and utilities 9,087 - - 9,087 8,666 Coffee shop 13,929 - - 13,929 14,029 Other 1,019 - - 1,019 1,658 Sub total [ 52,940 ] - - 52,940 39,223 ==32885 A4 Asset and investment purchases, (see table) - - - - - - - - Sub total [ - ] - - - - —SSBSB Total payments 52,940 - - ~~S8~~ 52,940 E 39,223 Net of receipts/(payments) - 5,700 - - - 5,700 7,123 A5 Transfers between funds - - - - - A6 Cash funds last year end 24,935 - - 24,935 17,812 Cash funds this year end 19,235 - - 19,235 24,935 ~~JS5S555~~ Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds Cash in hand 232 - - Bank balance 18,822 - - Paypal 181 - - SS Total cash funds & 19,235 SE - (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - - - - - - - - - - - - - - - - - == BBE
Fund to which Current value Details asset belongs Cost (optional) (optional) B3 Investment assets - - - - - - - - - - SS SEE Fund to which Current value Details asset belongs Cost (optional) (optional) B4 Assets retained for the - - charity’s own use - - - - - - - - - - - - - - - - == Fund to which )=1= Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - - SS SEE Signed by one or two trustees on behalf of all the trustees Signature Print Name approvalDate of Timothy Davies 02-Nov-25 Nerys Pennell 02-Nov-25
Z| CHARITY COMMISSION | Independent examiner's report on the FOR ENGLAND AND WALES accounts
Section A Independent Examiner’s Report
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Report to the trustees Ghaty Name
Marshfield Village Hall
On accounts accounts for the year | 31 the year | 31 year | 31 | 31 31 March 2025
ended
Set out on on pages | | Attached
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On accounts accounts for the year | 31 the year | 31 year | 31 | 31 31 March 2025 Charity no | 509170 ended (if any)
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Set out on on pages | | Attached {remember to include the page numbers of additional sheets}
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| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024.
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Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have
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examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts givea ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Relevant professional | Institute of Chartered Accountants in England and Wales (ICAEW)
qualification(s) or body
(if any):
Address: | 16, Cambrian Way
Marshfield
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IER
1
Oct 2018
Cardiff CF3 2WB
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
Oct 2018