## **Trustees’ Annual Report for the period**
**From : 01/04/2024 Period start date To : 31/03/2025 Period end date**
## **Charity name:**
## **Charity registration number:**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Marshfield village hall is a hall for the use
of the inhabitants of the community of
Marshfield without distinction of
political religious or other opinions
for recreation and leisure-time
occupation including its use for
meetings, lectures and classes with the
objective of improving the conditions of
life for the said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Marshfield Village Hall is responsible for
running a fully central heated hall with all its
facilities for hire, for the use of community
groups, family functions, training and social
events. With access to grass sports
pitches, changing rooms with showers, a
large hall with a separate meeting room
and a well-equipped kitchen, Marshfield
Village Hall can cater for most events
including parties, clubs, public and private
meetings. The charity also runs free
community events.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have due regard to the
guidance issued by the Charity
Commission on public benefit when
considering the activities undertaken by
Marshfield Village Hall.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference|
|---|---|
||Para 1.38|
|Policy on grant making||
||Para 1.38|
|Policy on social investment||
|including program related||
|investment||
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Marshfield Village Hall is a fully centrally
heated hall with all facilities for hire at
affordable rates, for the use of community
groups, family functions, training and social
events. There is access to grass sports
pitches, changing rooms with showers, a
large hall with a separate meeting room
and a well-equipped kitchen, Marshfield
Village Hall can cater for most events
including parties, clubs, public and private
meetings. There was an Easter and
Summer school held by the local dance
group as well as a Martial Arts summer
school and the annual Junior Football
Festival.
At any one time during the year there were
about 18 regular groups meeting at the hall
and using the playing fields. The
beneficiaries range in age from the very
young to the elderly.
The Hall Trustees hold an annual
Fireworks display, an indoor Jumble Sale,
Christmas fayre and a Vintage car show.
All events are free of charge for the benefit
of the local community.
In addition to this, the hall trustees hold
smaller events such as an animal show for
children and book various other occasional
providers, such as ‘Train,track,play’.
This year, the Women’s Institute used the
hall to hold a series of events for the
community to celebrate its centenary. The
hall facilities were provided at no cost.
The operation of a weekend coffee shop
throughout the year has given some young
volunteers an opportunity for work
experience and other residents an|
opportunity for social and community involvement. From the beginning of January to the end of March 2025, the trustees ran a Warm Hub which provided a warm, friendly, welcoming, and inclusive space for all where people could go to enjoy the company of others and engage in various different activities. There was no cost for this due to a small GAVO grant.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the year The Marshfield
Village Hall Charity had funds of just over
£19000 so was in a robust position to face
the ongoing costs of running and
maintaining the hall for on-going community
use.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity account has a reserve of
£5,000 to ensure that it can meet any
unforeseen expenditure that might arise**.**|
|Amount of reserves held|Para 1.22|£5000|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal income is generated from
rental of the hall and playing fields to the
regular user groups and the one-off rentals,
which are mostly for children’s parties on
the weekend. The coffee shop income has
contributed to the village hall finances.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Maintaining the number of volunteers to
efficiently operate the village hall, coffee
shop, and host events continues to be a
challenge.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Annual election of trustees|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Marshfield Village Hall|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|509170|
|Charity’s principal address|Marshfield Village Hall
Wellfield Road
Marshfield
CARDIFF
CF3 2UB|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Nerys Pennell|Chairperson|||
||TimothyDavies|Treasurer|||
||Suzanne Davies|Secretary|||
||VinayDhir|Trustee|||
||Jayne Constance|Trustee|||
||Antonia Cox|Trustee|||
||Laura Connolly|Trustee|||
||Elizabeth Connolly|Trustee|April 1st2024-Nov 3rd
2024||
– Corporate trustees names of the directors at the date the report was approved
**Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
||||
|N/A|||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**|**Signature(s)**||
|---|---|---|
|**Full name(s)**|**Full name(s)**||
||NERYS PENNELL|TIMOTHY DAVIES|
|**Position (eg Secretary,**|Chairperson|Treasurer|
|**Chair, etc)**|||
||||
|**Date**|17thJune 2025||
**Charity Name No (if any) Marshfield Village Hall 509170 Receipts and payments accounts CC16a** Period start date Period end date **For the period from To** 01-Apr-24 31-Mar-25 **Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest to the nearest £ to the nearest £ to the nearest £ £ £ A1 Receipts** Rent **23,033 - - 23,033 23,035** Events **4,586 - - 4,586 4,878** Grants **1,225 - - 1,225 -** Donations including from MCC **650 - - 650 650** Coffee shop **17,702 - - 17,702 17,715** Other **44 - - 44 68 - - - - - - - - - -** _**Sub total** (Gross income for_ ~~=~~ _AR)_ **[ 47,240 ] -** ~~a~~ **47,240 46,346** 8 2 B= **A2 Asset and investment sales, (see table). - - - - - - - - -** _**Sub total**_ **-** —SEB5S _**Total receipts**_ **47,240 - -** ~~58~~ **47,240** 6 **46,346 A3 Payments** Cleaning and cleaning materials **9,111 - - 9,111 7,350** Events **4,273 - - 4,273 1,897** Improvements **7,060 - - 7,060 90** Insurance and licences **827 - - 827 159** Maintenance **7,038 - - 7,038 4,714** Internet **595 - - 595 660** Rates and utilities **9,087 - - 9,087 8,666** Coffee shop **13,929 - - 13,929 14,029** Other **1,019 - - 1,019 1,658** _**Sub total**_ **[ 52,940 ] - - 52,940 39,223** ==32885 **A4 Asset and investment purchases, (see table) - - - - - - - -** _**Sub total**_ **[ - ] - - - -** —SSBSB _**Total payments**_ **52,940 - -** ~~S8~~ **52,940** E **39,223** _**Net of receipts/(payments)**_ **- 5,700 - - - 5,700 7,123 A5 Transfers between funds - - - - - A6 Cash funds last year end 24,935 - - 24,935 17,812** _**Cash funds this year end**_ **19,235 - - 19,235 24,935** ~~JS5S555~~ **Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Cash in hand **232 - -** Bank balance **18,822 - -** Paypal **181 - -** SS _**Total cash funds**_ & **19,235** SE **-** (agree balances with receipts and payments account(s)) OK OK OK **Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - - - - - - - - - - - - - - - - -** == BBE
**Fund to which Current value Details asset belongs Cost (optional) (optional) B3 Investment assets - - - - - - - - - -** SS SEE **Fund to which Current value Details asset belongs Cost (optional) (optional) B4 Assets retained for the - - charity’s own use - - - - - - - - - - - - - - - -** == **Fund to which** )=1= **Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - -** SS SEE Signed by one or two trustees on behalf of all the trustees Signature Print Name approvalDate of Timothy Davies 02-Nov-25 Nerys Pennell 02-Nov-25
## Z| CHARITY COMMISSION | Independent examiner's report on the FOR ENGLAND AND WALES accounts
## Section A Independent Examiner’s Report
**----- Start of picture text -----**
Report to the trustees Ghaty Name
Marshfield Village Hall
On accounts accounts for the year | 31 the year | 31 year | 31 | 31 31 March 2025
ended
Set out on on pages | | Attached
**----- End of picture text -----**
- On accounts accounts for the year | 31 the year | 31 year | 31 | 31 31 March 2025 Charity no | 509170 ended (if any)
- Set out on on pages | | Attached {remember to include the page numbers of additional sheets}
- | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024.
- Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- Independent | have completed my examination. | confirm that no material matters have
- examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
- e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts givea ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**----- Start of picture text -----**
Relevant professional | Institute of Chartered Accountants in England and Wales (ICAEW)
qualification(s) or body
(if any):
Address: | 16, Cambrian Way
Marshfield
**----- End of picture text -----**
IER
1
Oct 2018
Cardiff CF3 2WB
## Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
Oct 2018