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2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date

Charity name: Marshfield Village Hall

Charity registration number: 509170

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 A VILLAGE HALL FOR THE USE OF THE
INHABITANTS OF THE COMMUNITY OF
MARSHFIELD WITHOUT DISTINCTION OF
POLITICAL RELIGIOUS OR OTHER OPINIONS
FOR RECREATION AND LEISURE-TIME
OCCUPATION INCLUDING ITS USE FOR
MEETINGS LECTURES AND CLASSES WITH THE
OBJECTS OF IMPROVING THE CONDITIONS OF
LIFE FOR THE SAID INHABITANTS.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Marshfield Village Hall is responsible for
running a fully central heated hall with all
facilities for hire, for the use of community
groups, family functions, training and social
events. With access to grass sports
pitches, changing rooms with showers, a
large hall with separate meeting rooms and
a well-equipped kitchen, Marshfield Village
Hall can cater for most events including
parties, clubs, public and private meetings.
The charity also runs free community
events.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have due regard to the
guidance issued by the Charity
Commission on public benefit when
considering the activities undertaken by
Marshfield Village Hall.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Marshfield Village Hall is a fully central
heated hall with all facilities for hire at
affordable rates, for the use of community
groups, family functions, training and social
events. There is access to grass sports
pitches, changing rooms with showers, a
large hall with separate meeting rooms and
a well-equipped kitchen, Marshfield Village
Hall can cater for most events including
parties, clubs, public and private meetings.
At any one time during the year there were
about 16 regular groups meeting at the hall
and using the playing fields. The
beneficiaries range in age from the very
young to the elderly.
The Hall Trustees hold an annual
Fireworks display, Christmas fayre and
vintage car show. All events are free of
charge for the benefit of the local
community.
The operation of a coffee shop during the
year has given some young volunteers an
opportunity for work experience and other
for social and community involvement.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of the year The Marshfield
Village Hall Charity had funds of almost
£25,000 so was in a robust position to face
the ongoing costs of running and
maintaining the hall for on-going community
use.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity account has a reserve of
£5,000 to ensure that it can meet any
unforeseen expenditure that might arise.
Amount of reserves held Para 1.22 £5,000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The principal income is generated from
rental of the hall and playing fields to the
regular user groups and the one-off rentals,
which are mostly for children’s parties on
the weekend.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 Maintaining the number of volunteers to
efficiently run the facility and events.
Other -

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Annual election of trustees

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Marshfield Village Hall
Other name the charity uses N/A
Registered charitynumber 509170
Charity’s principal address Marshfield Village Hall
Wellfield Road
Marshfield
CARDIFF
CF3 2UB

Names of the charity trustees who manage the charity

1
2
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19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Nerys Pennell Chair Appointed 20/06/2023
VinayDhir Trustee Appointed 20/06/2023
Antonia Cox Trustee
TimothyDavies Treasurer
Suzanne Davies Secretary
Laura Connolly Trustee
Jayne Constance Trustee
Elizabeth Connolly Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Nerys Pennell ~~a~~ Position (eg Secretary, Chair Chair, etc) ~~ee~~ Date 19/01/2025 ~~Pn~~

Tim Davies Treasurer

Charity Name No (if any) No (if any)
Marshfield Village Hall 509170
Receipts andpayments accounts CC16a
For the period
from
~~es a~~		 Period start date
1-Apr-23
~~a~~		 To Period end date
31-Mar-24
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Rent 23,035 - - 23,035 20,243
Events 4,878 - - 4,878 3,076
Grants - - - - 5,000
Donations includingfrom MCC 650 - - 650 806
Coffee Shop 17,715 - - 17,715 12,352
Other 68 - - 68 236
- - - - -
- - - - -
Sub total(Gross income for AR) (Gross income for AR) 46,346
(Gross income for AR)		 - - 46,346 41,713
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 46,346
-
-
46,346
41,713
A2 Asset and investment sales,
(see table).
~~——————~~
A3 Payments
Cleaning& cleaningmaterials 7,350 - - 7,350 6,998
Events 1,897 - - 1,897 3,269
Improvements 90 - - 90 1,147
Insurance & licences 159 - - 159 298
Maintenance 4,714 - - 4,714 1,842
Internet 660 - - 660 1,432
Rates & utilities 8,666 - - 8,666 9,994
Coffee shop 14,029 - - 14,029 14,269
Other 1,658 - - 1,658 552
**Sub total ** 39,223 - - 39,223 39,801
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 39,223
-
-
39,223
39,801
A4 Asset and investment
purchases, (see table)
~~——————~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **
7,123
-
-
7,123
-
-
-
-
17,812
-
-
17,812
24,935
-
-
24,935
~~———————~~		 1,912
-
15,900
17,812

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Cash in hand
938
Bank balance
23,921
Paypal
76
24,935
Total cash funds
~~—S ~~		 -
-
-
-
-
-
-
-
~~==~~
(agree balances with receipts and payments
account(s))		 (agree balances with receipts and payments OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~===~~
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets -
-
-
-
-
-
-
-
-
-
~~SE~~
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the
charity’s own use		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~====5~~
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Print Name Date of
approval
Nerys Pennell s Pennell 1/21/2025

Tim Davies 112112025

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Charity NaiTrie Marshfield Village Hall On accounts for the year ended 31 March 2024 Charlty no {If any) 5099170 Set out on paga8 Attached IieinLirnber lo Include the page nLimber¥ Dt ad(trtional 8hppl,.: I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 31 March 2024. As the charity'8 trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('th8 Act"). Responslbllltles and bas18 of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicabl8 Directions given by the Charity Commission under section 145(5)(b) of the Act, Independent I have completed my examination, I confirm that no material matters have examiner'8 Statement come to my attention in connection with the examination (other than that di8cIo8ed below ') which gives me cause to believe that in, any material respect., the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts dld not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter con8idered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 21 January 2025 Name: Suzanne Evans Relevant professlonal quallflcatlon(8) or body (If any): Institute of Chartered Accountants in England and Wales (ICAEW) Address: 16, Cambrian Way Marshfield IER Oct 2018

Cardiff CF3 2WB Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examlner wishes to dlsclose. IER Oct 2018