## **Trustees’ Annual Report for the period** **From 01/04/2023 Period start date To 31/03/2024 Period end date** ## **Charity name: Marshfield Village Hall** ## **Charity registration number: 509170** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A VILLAGE HALL FOR THE USE OF THE
INHABITANTS OF THE COMMUNITY OF
MARSHFIELD WITHOUT DISTINCTION OF
POLITICAL RELIGIOUS OR OTHER OPINIONS
FOR RECREATION AND LEISURE-TIME
OCCUPATION INCLUDING ITS USE FOR
MEETINGS LECTURES AND CLASSES WITH THE
OBJECTS OF IMPROVING THE CONDITIONS OF
LIFE FOR THE SAID INHABITANTS.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Marshfield Village Hall is responsible for
running a fully central heated hall with all
facilities for hire, for the use of community
groups, family functions, training and social
events. With access to grass sports
pitches, changing rooms with showers, a
large hall with separate meeting rooms and
a well-equipped kitchen, Marshfield Village
Hall can cater for most events including
parties, clubs, public and private meetings.
The charity also runs free community
events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have due regard to the
guidance issued by the Charity
Commission on public benefit when
considering the activities undertaken by
Marshfield Village Hall.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Marshfield Village Hall is a fully central
heated hall with all facilities for hire at
affordable rates, for the use of community
groups, family functions, training and social
events. There is access to grass sports
pitches, changing rooms with showers, a
large hall with separate meeting rooms and
a well-equipped kitchen, Marshfield Village
Hall can cater for most events including
parties, clubs, public and private meetings.
At any one time during the year there were
about 16 regular groups meeting at the hall
and using the playing fields. The
beneficiaries range in age from the very
young to the elderly.
The Hall Trustees hold an annual
Fireworks display, Christmas fayre and
vintage car show. All events are free of
charge for the benefit of the local
community.
The operation of a coffee shop during the
year has given some young volunteers an
opportunity for work experience and other
for social and community involvement.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |||| |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the year The Marshfield
Village Hall Charity had funds of almost
£25,000 so was in a robust position to face
the ongoing costs of running and
maintaining the hall for on-going community
use.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity account has a reserve of
£5,000 to ensure that it can meet any
unforeseen expenditure that might arise.| |Amount of reserves held|Para 1.22|£5,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal income is generated from
rental of the hall and playing fields to the
regular user groups and the one-off rentals,
which are mostly for children’s parties on
the weekend.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Maintaining the number of volunteers to
efficiently run the facility and events.| |Other||**-**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Annual election of trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Marshfield Village Hall| |---|---| |Other name the charity uses|N/A| |Registered charitynumber|509170| |Charity’s principal address|Marshfield Village Hall
Wellfield Road
Marshfield
CARDIFF
CF3 2UB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nerys Pennell|Chair|Appointed 20/06/2023|| ||VinayDhir|Trustee|Appointed 20/06/2023|| ||Antonia Cox|Trustee||| ||TimothyDavies|Treasurer||| ||Suzanne Davies|Secretary||| ||Laura Connolly|Trustee||| ||Jayne Constance|Trustee||| ||Elizabeth Connolly|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Nerys Pennell ~~a~~ **Position (eg Secretary,** Chair **Chair, etc)** ~~ee~~ **Date** 19/01/2025 ~~Pn~~ Tim Davies Treasurer |||**Charity Name**|||||**No (if any)**|**No (if any)**||| |---|---|---|---|---|---|---|---|---|---|---| |||**Marshfield Village Hall**|||||**509170**|||| |||**Receipts andpayments accounts**||||||||**CC16a**| ||**For the period**
**from**
~~es a~~|||Period start date
1-Apr-23
~~a~~||**To**||Period end date
31-Mar-24||| |**Section A Receipts and payments**||||||||||| |||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| |||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**||||||||||| |Rent||**23,035**||**-**||**-**||**23,035**||**20,243**| |Events||**4,878**||**-**||**-**||**4,878**||**3,076**| |Grants||**-**||**-**||**-**||**-**||**5,000**| |Donations includingfrom MCC||**650**||**-**||**-**||**650**||**806**| |Coffee Shop||**17,715**||**-**||**-**||**17,715**||**12,352**| |Other||**68**||**-**||**-**||**68**||**236**| |||**-**||**-**||**-**||**-**||**-**| |||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|_(Gross income for AR)_|**46,346**
_(Gross income for AR)_||**-**||**-**||**46,346**||**41,713**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 46,346**
**-**
**-**
**46,346**
**41,713**
**A2 Asset and investment sales,**
**(see table).**
~~——————~~||||||||||| |**A3 Payments**||||||||||| |Cleaning& cleaningmaterials||**7,350**||**-**||**-**||**7,350**||**6,998**| |Events||**1,897**||**-**||**-**||**1,897**||**3,269**| |Improvements||**90**||**-**||**-**||**90**||**1,147**| |Insurance & licences||**159**||**-**||**-**||**159**||**298**| |Maintenance||**4,714**||**-**||**-**||**4,714**||**1,842**| |Internet||**660**||**-**||**-**||**660**||**1,432**| |Rates & utilities||**8,666**||**-**||**-**||**8,666**||**9,994**| |Coffee shop||**14,029**||**-**||**-**||**14,029**||**14,269**| |Other||**1,658**||**-**||**-**||**1,658**||**552**| |**_Sub total_ **||**39,223**||**-**||**-**||**39,223**||**39,801**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 39,223**
**-**
**-**
**39,223**
**39,801**
**A4 Asset and investment**
**purchases, (see table)**
~~——————~~||||||||||| |**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|
|**7,123**
**-**
**-**
**7,123**
**-**
**-**
**-**
**-**
**17,812**
**-**
**-**
**17,812**
**24,935**
**-**
**-**
**24,935**
~~———————~~||||||||**1,912**
**-**
**15,900**
**17,812**| ## **Section B Statement of assets and liabilities at the end of the period** |||||**Unrestricted**|**Restricted**||**Endowment**| |---|---|---|---|---|---|---|---| |**Categories**||**Details**||**funds**|**funds**||**funds**| |||||**to nearest £**|**to nearest £**||**to nearest £**| |**B1 Cash funds**|Cash in hand
**938**
Bank balance
**23,921**
Paypal
**76**
**24,935**
**_Total cash funds_**
~~—S ~~||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~==~~||| |||(agree balances with receipts and payments
account(s))|(agree balances with receipts and payments|OK|OK||OK| |||||**Unrestricted**|**Restricted**||**Endowment**| |||||**funds**|**funds**||**funds**| |||**Details**||**to nearest £**|**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===~~||||||| |||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~SE~~||||||| |||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~====5~~||||||| |||||**Fund to which**|**Amount due**||**When due**| |||**Details**||**liability relates**|**(optional)**||**(optional)**| |**B5 Liabilities**|||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| |Signed by one or two trustees on
behalf of all the trustees||Signature||Print Name|Print Name||Date of
approval| |||||Nerys Pennell|s Pennell||1/21/2025| Tim Davies 112112025 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Charity NaiTrie Marshfield Village Hall On accounts for the year ended 31 March 2024 Charlty no {If any) 5099170 Set out on paga8 Attached IieinLirnber lo Include the page nLimber¥ Dt ad(trtional 8hppl,.: I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 31 March 2024. As the charity'8 trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('th8 Act"). Responslbllltles and bas18 of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicabl8 Directions given by the Charity Commission under section 145(5)(b) of the Act, Independent I have completed my examination, I confirm that no material matters have examiner'8 Statement come to my attention in connection with the examination (other than that di8cIo8ed below ') which gives me cause to believe that in, any material respect., the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts dld not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter con8idered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 21 January 2025 Name: Suzanne Evans Relevant professlonal quallflcatlon(8) or body (If any): Institute of Chartered Accountants in England and Wales (ICAEW) Address: 16, Cambrian Way Marshfield IER Oct 2018 Cardiff CF3 2WB Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examlner wishes to dlsclose. IER Oct 2018