Trustees’ Annual Report for the period
From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date
Charity name: The Hemingby Village Hall
Charity registration number: 508875
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A village hall for the use of the inhabitants of Hemingby and the neighbourhood without distinction of sex or of political, religious or other opinions and in particular for use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Hiring of hall for residents events, Art classes, Table Tennis, Bowls, Breadmaking, Sewing, Pilates, Parish Council, Village Hall & other public and private meetings, Easter celebrations, Music performances, Children’s Christmas Party & Film Show, Flower & Vegetable Shows,etc |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees & committee members have been issued with a copy of the Charity Commission Guidance on Public Benefit and are requested to have regard for this when carrying out their role. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Hemingby Village Hall Committee do not have a policy on grant making as it is not something we do as a rule. |
| Policy on social investment including program related investment |
Para 1.38 | We do not have a policy regarding this but do have regard for suppliers to be local where cost allows and sustainable. Supporting local businesses and SME’s (Small & Medium Enterprises) is high on our agenda. |
| Contribution made by volunteers |
Para 1.38 | Volunteers are encouraged to be actively involved depending on their ability and capability. Because we encourage members |
from across generations then the contribution is at different levels, age maybe a factor for some, working lives for others, etc. Where possible events are held to be as inclusive as possible N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our main achievements have been in holding events to beneft social interacton and encourage social cohesion. The community is at the forefront of what we do encouraging interacton with a “can do” approach. Where possible we look to invite partcipaton from as many residents who wish to engage from within the village and the surrounding community. We contnue to be mindful of traditon which creates a transiton from one generaton to another eg we hold two events in the year which have been running for over 40 years with today’s adult exhibitors being the former junior partcipants. We are also mindful of the need to keep the hall in excellent conditon always conscious of passing on an improved facility in good repair. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We hold a cross secton of events that te in with our objectves. Improvements to the facility are ongoing and we have achieved a trend of contnuous improvement. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising is carried out to enhance the beneft to all partcipants by not being cost prohibitve, to ensure we can be fully inclusive. Hiring charges are on a two-ter basis in favour of residents and the level of hire charges covers the overhead. |
| Investment performance against objectives |
Para 1.41 | The investment of tme given by the commitee members ensures that costs are kept to a minimum. Cashfow is in line with expectaton. |
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Village Hall has achieved its fnancial objectves for 2024. The year has seen two major grant awards totalling £58,110 for capital projects enabling improvements to the premises. As a result, we have seen a signifcant rise in the number of letngs for the hall which should help secure rentals, our principal income stream, at least for the coming fnancial year. Hall rental fees were adjusted during the year to ensure that they would cover the basic overheads of the hall. Hall rentals, in 2024, accrued £5050. Together, with our three fundraising events in 2024 raising £2090.71, our reserves of £25,223, Hemingby Village Hall is in a healthy fnancial positon at the 2024year end. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Trustees should consider the level of reserves that are prudent for the hall to have in place at its frst meetng afer the AGM. The amount held in reserve will be set at 1-2 years operatonal costs. This will cover the running costs of the hall should the hall become unusable from building damage, pandemic etc. |
| Amount of reserves held | Para 1.22 | £25,223 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The charites principal sources of funding are 1. hall letngs and 2. Fundraising. Where necessary additonal funds have been sourced for larger projects through successful funding bids to the Natonal Lotery Community Fund and the local authorityUKSPF Fund. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | To maintain a strong fnancial positon while providing actvites that concur with our objectves. The policy states: The HVH Commitee seeks to operate its’ business without the need to borrow. If this were to change then the Finance Policy and Procedures should include controls for management of loans. |
| Investmentsmustonly be opened in the name of the HVH Commitee and shall be for a set period. This must be agreed, approved and recorded in the minutes of a HVH Commitee meetng. Fixed term investments will normally be arranged for a maximum of 12 months. Commitee approval must be sort if the investment period is to be renewed ie up to a further 12 month period.. Payments in respect of short term or long-term investments, including transfers between bank accounts held in the same bank, or branch, shall be made in accordance with the payment regulatons as outlined in the Financial Policy and Procedures. |
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|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | With a clear budgetng process in place, and good governance aligned with a strong bank balance, the greatest risk that we could face would be a lack of trustees or ofcers of the trust at this point in tme. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Associaton |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | All trustees, ofcers, and commitee members are appointed at the Annual General Meetng with the excepton of the Chair & Vice Chair who are appointed at the frst meetng following the AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The Hemingby Village Hall |
|---|---|
| Other name the charity uses | The Village Hall Committee |
| Registered charity number | 508875 |
| Charity’s principal address | Mrs M Newmarch The Secretary Hemingby Village Hall Jasmine Cottage Chapel Lane Hemingby Lincolnshire LN9 5QG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Marie Newmarch | Secretary | HemingbyVH Committee | ||
| DougRodwell | ActingChairman | 1stJan 2025 | ||
| Paul Stephenson | Treasurer | |||
| Graham Newmarch | ||||
| Dianne Stephenson | ||||
| Christine Hindley | ||||
| Sue Kemp | ||||
| Marion Bisset | ||||
| David Cotton | ||||
| JoyRodwell | ||||
| Josie Marshall | ||||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) PAUL M STEPHENSON ~~ee~~ Position (eg Secretary, TREASURER Chair, etc) ~~ee~~ Date 03/03/2025 ~~|~~
HEMINGBY VILLAGE HALL Charity No: 508875 INCOME AND EXPENDITURE ACCOUNT January- December 2024 2024 INCOME EXPENDITURE 2024 Brou8ht fonvard from 2023 32705.05 Electrlclty 1174.98 Income from Events 3063.25 Water Rates 66 Donatlons 640 Annual Insurance I3 Grants Recelved (Non Governmentl 48110.4 Annual Bar Lltence Renewpl 70 Grant5 Recelved (Government Ilnkedl 10250 Annual Maintenance 741.59 Income from Hall Lettlngs 5050 Repalrslmalntenance 440.57 Bank Interest 725.28 Kltchen Supplles/Cleanln Materlols 396.98 Other Refund ISAS Bullderl £250.00 Equlpment Purcha5e$ 830.89 Bar Proflt £32,50 Statlonerylmlsc 99,85 Event Expenses 1494.04 Communlty Llncs Annu81 Membershlp 55 BT Broadband 360.8 Fen Street Designs.. Annual Fee 120 Grants Non Governrnent Expendlture INLI 48110.4 Grant overspend (from reserves) 527.3 Grant Government Ilnked IUKSPFIELDCI ioooo Grant IUKSPF/ELDCI Match fundln from reserves MPLC Llcence Total Income.. £100,826.48 Total Expenditure.. £69,891.40 Less Total ExpenditUTe'. Balance carrled forward to 2025: £69,891.40 £30,935.08
HEMINGBY VILLAGE HALL ACCOUNTS 2024 Sum Charity No: 508875 OPENING BALANCE @01.01.24 INCOME IN YEAR £32,705.05 £68 121.43- £100,826.48 - £69,891.40- £30,935.08 OUTGOINGS IN YEAR TO 31.12.24 BALANCE @ YEAR END BALANCE IN CURRENT A/C 31.12.24 BALANCE IN DEPOSIT A/C 31.12.24 BALANCE held in SAVINGS A/C 31.12.24 CASH IN HAND TOTAL OF BANK A/CS £5,711.12 - £10,223.9& £15,000.00- £0.00 £30.935.08 - fl.i.L.l a P l. L. £9ts-.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustses Hemingby Village Hall On accounts for the year ended 2024 Charlty no {If any) 508875 Set out on pages Page 1 I report to the trustees ort my examination of the accounts of the above charity (he Tru8t') for the year ended 31112 12024. Responslbllltles and basls of report A8 thè charlty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in re8pect of my examination of the Tru8t'8 accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Comm188ion under section 145{5)(b) of the Act. Independent oxamlner'8 8tatsment I have completed my examination. I confirrn that no material matters have come to my attention in connection with the examination which give8 me cause to believe that in, any material respect: thè accounting records were not kept in accordance with sectlon 130 of the Charities Act., or the accounts did nol accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: ..iJ Dats: 11212025 Name: Julian Fairchild Relevant profe381onal qualiticationls) or body (If any): A.C.l.B. Addre88: The Beeches, Hemingby, Nr Homcastle, Lincolnshire LN9 5QF IER Oct 2018