## **Trustees’ Annual Report for the period** **From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date** ## **Charity name: The Hemingby Village Hall** ## **Charity registration number: 508875** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A village hall for the use of the inhabitants of
Hemingby and the neighbourhood without
distinction of sex or of political, religious or
other opinions and in particular for use for
meetings, lectures and classes and for other
forms of recreation and leisure time occupation
with the object of improving conditions of life
for the said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Hiring of hall for residents events, Art classes,
Table Tennis, Bowls, Breadmaking, Sewing,
Pilates, Parish Council, Village Hall & other
public and private meetings, Easter
celebrations, Music performances, Children’s
Christmas Party & Film Show, Flower &
Vegetable Shows,etc| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees & committee members have been
issued with a copy of the Charity Commission
Guidance on Public Benefit and are requested
to have regard for this when carrying out their
role.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Hemingby Village Hall Committee do not
have a policy on grant making as it is not
something we do as a rule.| |Policy on social investment
including program related
investment|Para 1.38|We do not have a policy regarding this but do
have regard for suppliers to be local where cost
allows and sustainable. Supporting local
businesses and SME’s (Small & Medium
Enterprises) is high on our agenda**.**| |Contribution made by
volunteers|Para 1.38|Volunteers are encouraged to be actively
involved depending on their ability and
capability. Because we encourage members| from across generations then the contribution is at different levels, age maybe a factor for some, working lives for others, etc. Where possible events are held to be as inclusive as possible N/A Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our main achievements have been in holding
events to beneft social interacton and
encourage social cohesion. The community is
at the forefront of what we do encouraging
interacton with a “can do” approach. Where
possible we look to invite partcipaton from as
many residents who wish to engage from
within the village and the surrounding
community. We contnue to be mindful of
traditon which creates a transiton from one
generaton to another eg we hold two events
in the year which have been running for over
40 years with today’s adult exhibitors being the
former junior partcipants. We are also mindful
of the need to keep the hall in excellent
conditon always conscious of passing on an
improved facility in good repair.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|We hold a cross secton of events that te in
with our objectves. Improvements to the
facility are ongoing and we have achieved a
trend of contnuous improvement.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising is carried out to enhance the
beneft to all partcipants by not being cost
prohibitve, to ensure we can be fully inclusive.
Hiring charges are on a two-ter basis in favour
of residents and the level of hire charges
covers the overhead.| |Investment performance
against objectives|Para 1.41|The investment of tme given by the commitee
members ensures that costs are kept to a
minimum. Cashfow is in line with expectaton.| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Village Hall has achieved its fnancial
objectves for 2024. The year has seen two
major grant awards totalling £58,110 for capital
projects enabling improvements to the
premises. As a result, we have seen a
signifcant rise in the number of letngs for the
hall which should help secure rentals, our
principal income stream, at least for the
coming fnancial year. Hall rental fees were
adjusted during the year to ensure that they
would cover the basic overheads of the hall.
Hall rentals, in 2024, accrued £5050. Together,
with our three fundraising events in 2024
raising £2090.71, our reserves of £25,223,
Hemingby Village Hall is in a healthy fnancial
positon at the 2024year end.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Trustees should consider the level of reserves
that are prudent for the hall to have in place at
its frst meetng afer the AGM. The amount
held in reserve will be set at 1-2 years
operatonal costs. This will cover the running
costs of the hall should the hall become
unusable from building damage, pandemic etc.| |Amount of reserves held|Para 1.22|£25,223| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The charites principal sources of funding are 1.
hall letngs and 2. Fundraising. Where
necessary additonal funds have been sourced
for larger projects through successful funding
bids to the Natonal Lotery Community Fund
and the local authorityUKSPF Fund.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|To maintain a strong fnancial positon while
providing actvites that concur with our
objectves.
The policy states:
The HVH Commitee seeks to operate its’
business without the need to borrow. If this
were to change then the Finance Policy and
Procedures should include controls for
management of loans.| |||Investments**must**only be opened in the name
of the HVH Commitee and shall be for a set
period. This must be agreed, approved and
recorded in the minutes of a HVH Commitee
meetng.
Fixed term investments will normally be
arranged for a maximum of 12 months.
Commitee approval must be sort if the
investment period is to be renewed ie up to a
further 12 month period..
Payments in respect of short term or long-term
investments, including transfers between bank
accounts held in the same bank, or branch,
shall be made in accordance with the payment
regulatons as outlined in the Financial Policy
and Procedures.| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|With a clear budgetng process in place, and
good governance aligned with a strong bank
balance, the greatest risk that we could face
would be a lack of trustees or ofcers of the
trust at this point in tme.| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Associaton| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All trustees, ofcers, and commitee members
are appointed at the Annual General Meetng
with the excepton of the Chair & Vice Chair
who are appointed at the frst meetng
following the AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Hemingby Village Hall| |---|---| |Other name the charity uses|The Village Hall Committee| |Registered charity number|508875| |Charity’s principal address|Mrs M Newmarch
The Secretary
Hemingby Village Hall
Jasmine Cottage
Chapel Lane
Hemingby
Lincolnshire
LN9 5QG| ||| ## **Names of the charity trustees who manage the charity** |1
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**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Marie Newmarch|Secretary||HemingbyVH Committee| ||DougRodwell|ActingChairman|1stJan 2025|| ||Paul Stephenson|Treasurer||| ||Graham Newmarch|||| ||Dianne Stephenson|||| ||Christine Hindley|||| ||Sue Kemp|||| ||Marion Bisset|||| ||David Cotton|||| ||JoyRodwell|||| ||Josie Marshall|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** PAUL M STEPHENSON ~~ee~~ **Position (eg Secretary,** TREASURER **Chair, etc)** ~~ee~~ **Date** 03/03/2025 ~~|~~ HEMINGBY VILLAGE HALL Charity No: 508875 INCOME AND EXPENDITURE ACCOUNT January- December 2024 2024 INCOME EXPENDITURE 2024 Brou8ht fonvard from 2023 32705.05 Electrlclty 1174.98 Income from Events 3063.25 Water Rates 66 Donatlons 640 Annual Insurance I￿3 Grants Recelved (Non Governmentl 48110.4 Annual Bar Lltence Renewpl 70 Grant5 Recelved (Government Ilnkedl 10250 Annual Maintenance 741.59 Income from Hall Lettlngs 5050 Repalrslmalntenance 440.57 Bank Interest 725.28 Kltchen Supplles/Cleanln Materlols 396.98 Other Refund ISAS Bullderl £250.00 Equlpment Purcha5e$ 830.89 Bar Proflt £32,50 Statlonerylmlsc 99,85 Event Expenses 1494.04 Communlty Llncs Annu81 Membershlp 55 BT Broadband 360.8 Fen Street Designs.. Annual Fee 120 Grants Non Governrnent Expendlture INLI 48110.4 Grant overspend (from reserves) 527.3 Grant Government Ilnked IUKSPFIELDCI ioooo Grant IUKSPF/ELDCI Match fundln from reserves MPLC Llcence Total Income.. £100,826.48 Total Expenditure.. £69,891.40 Less Total ExpenditUTe'. Balance carrled forward to 2025: £69,891.40 £30,935.08 HEMINGBY VILLAGE HALL ACCOUNTS 2024 Sum Charity No: 508875 OPENING BALANCE @01.01.24 INCOME IN YEAR £32,705.05 £68 121.43- £100,826.48 - £69,891.40- £30,935.08 OUTGOINGS IN YEAR TO 31.12.24 BALANCE @ YEAR END BALANCE IN CURRENT A/C 31.12.24 BALANCE IN DEPOSIT A/C 31.12.24 BALANCE held in SAVINGS A/C 31.12.24 CASH IN HAND TOTAL OF BANK A/CS £5,711.12 - £10,223.9& £15,000.00- £0.00 £30.935.08 - fl.i.L.l a P l. L. £9ts-. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustses Hemingby Village Hall On accounts for the year ended 2024 Charlty no {If any) 508875 Set out on pages Page 1 I report to the trustees ort my examination of the accounts of the above charity (￿he Tru8t') for the year ended 31112 12024. Responslbllltles and basls of report A8 thè charlty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in re8pect of my examination of the Tru8t'8 accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Comm188ion under section 145{5)(b) of the Act. Independent oxamlner'8 8tatsment I have completed my examination. I confirrn that no material matters have come to my attention in connection with the examination which give8 me cause to believe that in, any material respect: thè accounting records were not kept in accordance with sectlon 130 of the Charities Act., or the accounts did nol accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: ..iJ Dats: 11212025 Name: Julian Fairchild Relevant profe381onal qualiticationls) or body (If any): A.C.l.B. Addre88: The Beeches, Hemingby, Nr Homcastle, Lincolnshire LN9 5QF IER Oct 2018