2024-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2023

To 31 March 2024

Charity name:59[th] Sheffield (St Augustine’s) Scout Group

Charity registration number: 508826

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Running of different sections of the scout group, alongside provision of a space for other groups to operate with similar objectives
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
		None
	Para 1.38
Policy on grant making.
		None
	Para 1.38
Policy on social investment
including program related
investment.
		None
	Para 1.38
Contribution made by
volunteers.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity will always devote as much money as it can to ensuring that the young people in the various sections and other hall users have a fun experience in a safe, inclusive, and welcoming environment. The group spent further monies on the fabric of the building during this year to continue to provide a safe environment for all the groups using the hall. This will not be the end of the matter though, with consideration remaining for other ways we can improve the hall. The group continues to expand the number of sections it runs wherever it can source volunteer support.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set.	Para 1.41
Performance of fundraising activities against objectives set.	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The group made a small surplus for the period which has added to reserves. The charity is in a robust financial position and, as a result has continued to hold down the rates it charges to members of the scout group and other hall users. This fits with the aim of being as accessible to all as possible.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity builds reserves to enable it to undertake more substantial repairs, enhancements and/or alterations to the Scout HQ on Botanical Road. This is to ensure it remains a safe and inclusive space for all users.
Amount of reserves held	Para 1.22	£55,898
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There is no uncertainty that the charity can continue

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principally, funds derive from subscription fees made by members of the various sections run by the scout group, together with rental income paid by other users of the Scout Hut.
Investment policy and objectives including any social investment policy adopted.	Para 1.46	Primarily surplus funds are invested with the Sheffield Scout Resource Fund. This fund can be accessed by local scouting groups to support their activities.
A description of the principal risks facing the charity	Para 1.46	The charity is reliant on the time, skill, and commitment from a range of volunteers. These people help to run the various sections of the scout group, as an Executive Committee for the group or as Trustees for the charity. The charity does what it can to understand and promote succession planning but remains reliant on volunteers coming forward to help across all of those roles.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (Trust deed, royal charter)	Para 1.25	Royal Charter
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	All Trustees are elected annually by the Annual General Meeting of the scout group and charity. Anyone may stand for election as a Trustee at the meeting.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Charity Commission guidance is promoted to Trustees
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is run through an Executive Committee formed by the Trustees, officers, lead members of the sections and lay volunteers.
Relationship with any related parties	Para 1.51	Membership of both national and local Scout Association
Other

Reference and Administrative details

Charity name	59thSheffield (ST Augustine’s) Scout Group
Other name the charity uses	None
Registered charity number	508826
Charity’s principal address	Scout Hut, Botanical Road, Sheffield. S11 8RP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	PhilipGilbert	Treasurer		AGM
	Stephanie Gale	GroupScout Leader		AGM

– Corporate trustees names of the directors at the date the report was approved.

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others.

Description of the assets None held in this capacity.

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Philip A Gilbert

Full name(s) Philip Alan Gilbert

Position (e.g., Secretary, Treasurer Chair, etc)

Date

6 January 2025

59th Sheffield Scouts, Cubs and Beavers Accounting Spreadsheets

Period from 1 April 2023 to 31 March 2024

Income
Subscriptions Paid GoCardless Fees Grant Monies Hall Rental Hoodies Camp/Event Monies Contributions from other groups Gift Aid Claimed and Paid Fundraising and Other Income Interest Jack Ash Fund Apr to Sept 10.22 Oct to March 10.33 Scout Deposit Account Apr to Sept 246.04 Oct to March 248.82 Income Received 2022 - 2023 Overall Profit/(Loss) Closing Balances Scout Deposit Scout Deposit - Jack Ash Leeds Bldg Scty Lloyds Current Lloyds Treasurer Expense Card Amount owed re expense card	13,333.00 -434.91 17,999.90 220.00 8,815.00 185.27 20.55 494.86
	40,633.67
	22,305.54 926.09 516.20 75.16 31,906.06 144.99 24.10
	55,898.14

Expenses
Capitation Insurance Energy Costs Rates Section Resources and Activities Badges, Neckers etc Equipment Stationery costs Repairs Sub-group activity/Camps General Costs AGM Costs Expenses Paid 2022 - 2023 Opening Balances Scout Deposit Scout Deposit - Jack Ash Leeds Bldg Scty Lloyds Current Lloyds Treasurer Expense Card Amount owed re expense card	4,607.50 881.05 4,912.14 59.03 2,667.62 773.25 1,497.80 0.00 2,875.89 9,799.46 207.19 87.22
	28,368.15
	12,265.52
	21,810.68 905.54 516.20 75.16 20,075.04 250.00 0
	43,632.62

a

Independent examiner’s report to the trustees of 59‘ Sheffield (St Augustine’s) Scout Group

| report to the trustees on my examination of the accounts of the 59" Sheffield (St Augustine’s) Scout Group [“the Group”] for the year ended 31° March 2024.

Responsibilities and basis of report

As the charity trustees of the Group, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the Group’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Group as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

;

Name: Andrew Martin

Relevant professional qualification or membership of professional bodies (if any): HM Inspector of Taxes

Address: 36 Peterborough Road, Sheffield

Date‘2( November 2024