## Trustees’ Annual Report for the period From 1 April 2023 To 31 March 2024 Charity name:59[th] Sheffield (St Augustine’s) Scout Group ## Charity registration number: 508826 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the development of young
people in achieving their full physical,
intellectual, social and spiritual potentials
as individuals, as responsible citizens and
as members of their local, national and
international communities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Running of different sections of the scout
group, alongside provision of a space for
other groups to operate with similar
objectives| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||None| ||Para 1.38|| |Policy on grant making.||| |||None| ||Para 1.38|| |Policy on social investment||| |including program related||| |investment.||| |||None| ||Para 1.38|| |Contribution made by||| |volunteers.||| Other ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity will always devote as much
money as it can to ensuring that the young
people in the various sections and other
hall users have a fun experience in a safe,
inclusive, and welcoming environment.
The group spent further monies on the
fabric of the building during this year to
continue to provide a safe environment for
all the groups using the hall. This will not
be the end of the matter though, with
consideration remaining for other ways we
can improve the hall.
The group continues to expand the number
of sections it runs wherever it can source
volunteer support.| Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set.|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set.|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The group made a small surplus for the
period which has added to reserves. The
charity is in a robust financial position and,
as a result has continued to hold down the
rates it charges to members of the scout
group and other hall users. This fits with
the aim of being as accessible to all as
possible.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity builds reserves to enable it to
undertake more substantial repairs,
enhancements and/or alterations to the
Scout HQ on Botanical Road. This is to
ensure it remains a safe and inclusive
space for all users.| |Amount of reserves held|Para 1.22|£55,898| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There is no uncertainty that the charity can
continue| ## Additional information (optional) You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Principally, funds derive from subscription
fees made by members of the various
sections run by the scout group, together
with rental income paid by other users of
the Scout Hut.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted.|Para 1.46|Primarily surplus funds are invested with
the Sheffield Scout Resource Fund. This
fund can be accessed by local scouting
groups to support their activities.| |A description of the principal
risks facing the charity|Para 1.46|The charity is reliant on the time, skill, and
commitment from a range of volunteers.
These people help to run the various
sections of the scout group, as an
Executive Committee for the group or as
Trustees for the charity. The charity does
what it can to understand and promote
succession planning but remains reliant on
volunteers coming forward to help across
all of those roles.| |Other||| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(Trust deed, royal charter)|Para 1.25|Royal Charter| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All Trustees are elected annually by the
Annual General Meeting of the scout group
and charity. Anyone may stand for election
as a Trustee at the meeting.| |Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Charity Commission guidance is promoted
to Trustees| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is run through an Executive
Committee formed by the Trustees,
officers, lead members of the sections and
lay volunteers.| |Relationship with any
related parties|Para 1.51|Membership of both national and local
Scout Association| |Other||| ## Reference and Administrative details |Charity name|59thSheffield (ST Augustine’s) Scout Group| |---|---| |Other name the charity uses|None| |Registered charity number|508826| |Charity’s principal address|Scout Hut, Botanical Road, Sheffield. S11 8RP| ||| Names of the charity trustees who manage the charity |1
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20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||PhilipGilbert|Treasurer||AGM| ||Stephanie Gale|GroupScout Leader||AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved. Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others. Description of the assets None held in this capacity. Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Philip A Gilbert Full name(s) Philip Alan Gilbert Position (e.g., Secretary, Treasurer Chair, etc) Date 6 January 2025 ## **59th Sheffield Scouts, Cubs and Beavers Accounting Spreadsheets** ## **Period from 1 April 2023 to 31 March 2024** |**Income**|| |---|---| |**Subscriptions Paid**
**GoCardless Fees**
**Grant Monies**
**Hall Rental**
**Hoodies**
**Camp/Event Monies**
**Contributions from other groups**
**Gift Aid Claimed and Paid**
**Fundraising and Other Income**
**Interest**
**Jack Ash Fund**
Apr to Sept
10.22
Oct to March
10.33
**Scout Deposit Account**
Apr to Sept
246.04
Oct to March
248.82
**Income Received 2022 - 2023**
**Overall Profit/(Loss)**
**Closing Balances**
Scout Deposit
Scout Deposit - Jack Ash
Leeds Bldg Scty
Lloyds Current
Lloyds Treasurer
Expense Card
Amount owed re expense card|13,333.00
-434.91
17,999.90
220.00
8,815.00
185.27
20.55
494.86| ||**40,633.67**| ||22,305.54
926.09
516.20
75.16
31,906.06
144.99
24.10| ||**55,898.14**| |**Expenses**|| |---|---| |**Capitation**
**Insurance**
**Energy Costs**
**Rates**
**Section Resources and Activities**
**Badges, Neckers etc**
**Equipment**
**Stationery costs**
**Repairs**
**Sub-group activity/Camps**
**General Costs**
**AGM Costs**
**Expenses Paid 2022 - 2023**
**Opening Balances**
Scout Deposit
Scout Deposit - Jack Ash
Leeds Bldg Scty
Lloyds Current
Lloyds Treasurer
Expense Card
Amount owed re expense card|4,607.50
881.05
4,912.14
59.03
2,667.62
773.25
1,497.80
0.00
2,875.89
9,799.46
207.19
87.22| ||**28,368.15**| ||| ||**12,265.52**| ||21,810.68
905.54
516.20
75.16
20,075.04
250.00
0| ||**43,632.62**| a ## Independent examiner’s report to the trustees of 59‘ Sheffield (St Augustine’s) Scout Group | report to the trustees on my examination of the accounts of the 59" Sheffield (St Augustine’s) Scout Group [“the Group”] for the year ended 31° March 2024. ## Responsibilities and basis of report As the charity trustees of the Group, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the Group’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner’s statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Group as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed: ; ## Name: Andrew Martin Relevant professional qualification or membership of professional bodies (if any): HM Inspector of Taxes ## Address: 36 Peterborough Road, Sheffield Date‘2( November 2024