2023-08-31-accounts - 1st Garforth Scout Group

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Trustees’ Annual Report for the period

From 01/09/2022 Period start date To 31/08/2023 Period end date

Charity name: 1[st] Garforth Scout Group

Charity registration number: 508705

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of Scouting is to encourage the physical, intellectual, social, emotional and spiritual development of young people so that they take a constructive place in society as responsible citizens, and as members of their local, national and international communities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities of the group are to: • provide challenging, accredited programs for the youth of Garforth that are recognised and valued by the community. • promote Scouting to the community on the basis of the high quality and relevance of its methodology and programs. • have an increasingly male and female membership which reflects our community’s social and cultural mix; • carefully select and train adult leaders on the basis of standards that are recognisable and measurable; • have the community recognise, support and value the role of Scouting and its activities; • be recognised by the community as responding to community youth issues; • have a high profile portraying a quality way of life; • acquire and maintain adequate human, physical and financial resources, used to the best advantage of Scouting and the community; • provide opportunities for its

		members to participate in international activities; and • support the development of World Scouting.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes, all Trustees have had Scout Training on the role of a Trustee and their Responsibilities. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

	SORP reference
Policy on grant making	Para 1.38	As a group we are not involved in Grantmaking
Policy on social investment including program related investment	Para 1.38	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Contribution made by volunteers	Para 1.38	Volunteer Leaders do not make financial contributions towards the groups income. The volunteers within the group make contributions in terms of activities and volunteer hours. This includes but is not limited to: • Weekly sectional meetings in line with a submitted programme of activities • Residential activities ranging from 1 night ‘sleep overs’ to 7 day international camping activities. • Planning and budgeting meetings.
Other		None

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The group has maintained all of it’s 6 sections throughout the year. • Beavers aged 6 to 8 (2 sections) • Cubs aged 8 to 10.5 (2 sections) • Scouts aged 10.5 to 15 (2 sections) We have provided weekly meetings at our HQ where our members have taken part in training in skills including leadership, IT and camping. We also provided many outdoor activities and camps though the year. The training and events help to improve, personal confidence, skills and knowledge. We have continued our full programme of camping activities, providing opportunities for all of our members to get involved in residential outings, including nights at the headquarters for our younger children and full week tented camos for the older scouts. The Group has provided Scouting for 100+ Young People in our local area, and has maintained a healthy waiting list of young people. The Group has actively supported the local community with events such as the Summer Fair, helping with logistics and the promotion of scouting. All Sections and their Leaders have contributed massively to our communities and have been involved in fundraising for local charities, taking part in activities such as bag-packing at their local supermarkets and actively engaging in the Christmas activities in association with our local Lions group.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	N/A
		N/A

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The total income for the period was £28,102.26 and expenditure sat at £26,785.39. The position at the end of the period was £14,290.47
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs.
Amount of reserves held	Para 1.22	We normally hold in the region of £8 to £12k
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	No Funds are in deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no concerns regarding the Group.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Subscriptions 57%. Gift Aid 14% Fundraising 23% Other 6%
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
A description of the principal risks facing the charity	Para 1.46	Decrease in youth membership and / or leadership. Mitigation of this risk is built into our constitution and development plans. We continue to recruit members and have a waiting list, Leadership continues to hold steady with small increase each year.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	We are associated with the Scout Association but registered under our own name.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities and are elected from the membership.

Additional information (optional) You may choose to include further statements where relevant about: N/A Policies and procedures adopted for the induction and Para 1.51 training of trustees N/A The charity’s organisational structure and any wider Para 1.51 network with which the charity works N/A Relationship with any related Para 1.51 parties N/A Other

Reference and Administrative details

Charity name 1st Garforth Scout Group Other name the charity uses None Registered charity number 508705 Charity’s principal address Scout HQ, Barely Fields Close, Garforth LS25 1DT

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	PhilipHansborough	GroupScout Leader
	Michael Hansborough	Ass. GroupScout Leader
	Ian Vaughn	GroupChairman
	Stephen Lorrimer Wood	GroupTreasurer
	KirstyMooney	GroupSecretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date		Mike Hansborough
	Philip Hansborough	Michael Hansborough
	Group Scout Leader	Assistant Group Scout Leader
	23/01/2024
	23/01/2024

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1ST Garforth Scout Group Accounts Summary 01-Sep-2022 to 31-Aug-2023

Income 01-Sep-2022 to 31-Aug-2023

	01-Sep-2022 to 31-Aug-2023	01-Sep-2022 to 31-Aug-2023	Last Year 2021 - 2022	Last Year 2021 - 2022
Income Source	Amount	Net Profit	Item	Amount
All Subscriptions Totals All Gift Aid Totals All Donations & Grants Total Refunds All Camp Totals	£16,071.75		Subs	£14,984.00
	£3,864.27		Gift Aid	£3,019.63
	£1,294.90		Donation	£44.36
	£14.00		Refund	£50.24
	£345.00		Camps	£9,864.71
All Fundraising Total Includes Return of Up Front Costs	£6,512.34		Fundraising	£63.00
Race Night Total Includes Return Up Front Costs	£3,910.00	£2,350.85		£0.00
3 Peaks Charity Run Total	£1,832.34	£1,832.34		£0.00
Boot Sale Total Includes Return of Up Front Costs	£770.00	£470.00
Other
Other

Total Income	£28,102.26			£28,025.94

Page 1 of 3

Expenditure 01-Sep-2022 to 31-Aug-2023

Expenditure 01-Sep-2022 to 31-Aug-2023	Expenditure 01-Sep-2022 to 31-Aug-2023	Expenditure 01-Sep-2022 to 31-Aug-2023	Expenditure 01-Sep-2022 to 31-Aug-2023	Expenditure 01-Sep-2022 to 31-Aug-2023

	01-Sep-2022 t	o 31-Aug-2023	Last Year 2021 - 2022
Spending - (Last Years Spending in Brackets)	Amount	Increase on Last Year	Amount


Rent LCC(£500)	£500.00		£500.00	£0.00
Business Rates LCC(£75)	£76.70	£1.10	£75.60	£1.10
Insurance Building, Equipment & Trailers(£2834)	£3,005.83	£171.21	£2,834.62	£171.21
Water Rates(£113.67)	£149.26	£64.32	£84.94	£64.32
Electric Used BG Business(£795)	£587.12		£795.58	-£208.46
Gas Used BG Domestic(£732)	£1,385.00	£652.30	£732.70	£652.30
Gas Service/Landlord Check BG Domestic(£723)	£771.58	£48.34	£723.24	£48.34
Fire Safety Check(£120)	£150.00	£30.00	£120.00	£30.00
TV Licence(£159)	£159.00		£159.00	£0.00
Telephone and Broadband BT(£518)	£460.28		£518.38	-£58.10
Website Hosting (£0)	£13.19	£13.19	£0.00	£13.19
Waste Collection(£583.13)	£645.76	£33.90	£611.86	£33.90
Capitation(£5247)	£5,886.00	£639.00	£5,247.00	£639.00
1st Aid Equipment GM(£400)	£0.00		£400.00	-£400.00
Section Term Monies & Extras(£2550)	£2,999.89	£449.89	£2,550.00	£449.89
Badges(£445)	£755.49	£310.34	£445.15	£310.34
Neckers(£135)	£225.00	£90.00	£135.00	£90.00
Leaders Uniforms(£0)	£27.99	£27.99	£0.00	£27.99
Training (£750)	£0.00		£750.00	-£750.00
All Camps (£8332) Paid into Wrong Account	£195.00		£9,851.46	-£9,656.46
Stationary/Sundries(£150)	£130.56		£191.33	-£60.77
New Equipment(£2031)&" Budget Increased	£4,813.10	£3,115.19	£1,697.91	£3,115.19
Building Maintenance(£1590)	£228.51		£1,390.85	-£1,162.34
Cleaning & Cleaning Equipment(£1199)	£1,260.98	£201.98	£1,059.00	£201.98
All Upfront Fundraising Costs(£1366)	£1,859.15	£1,612.15	£247.00	£1,612.15
Large Item Fund Savings (£3500)	£500.00		£3,500.00	-£3,000.00

Total Expenditure	£26,785.39		£34,620.62

Page 2 of 3

1ST Garforth Scout Group Accounts	Summary 01-Sep-2022 to 31-Aug-2023	Summary 01-Sep-2022 to 31-Aug-2023	Summary 01-Sep-2022 to 31-Aug-2023
	£8,515.50		Last Year 2021 - 2022
Current Account - Totals and Balances			Totals
Start of Year Balance Current Account		£8,515.50
Total Income Current Account		£28,102.26	£28,025.94
Total Expenditure Current Account		£26,785.39	£34,620.62
End of Year Balance in Current Account		£9,832.37	£8,515.50
Large Item Fund - Totals and Balances
Start of Year Balance Large Item Fund		£3,500.39	£0.00
Total Income Large Item Fund		£515.59
Total Expenditure Large Item Fund		£0.00
End of Year Balance Large Item Fund		£4,015.98	£0.00
Floats Held Outside Bank.
Floats Held Outside Bank.
1st Aid Equipment Float(GM)		£192.12
Cleaner Float(P)		£50.00
Building Maintenance Float(SF)		£200.00
Total Held by Group at 31-Aug-2023
Total Held By Group at End of Year		£14,290.47	£12,459.09
Movement in End of Year Totals.		£1,831.38
Checksums should read zero
Checksum Current Should Be Zero		£0.00
Checksum Large Item Fund Should Be Zero		£0.00

Page 3 of 3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

1ST Garforth Scout Group	1ST Garforth Scout Group	1ST Garforth Scout Group

31/08/2023	Charity no (if any)	508705

1 & 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended31/08/2023. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent	I have completed my examination. I confirm that no material matters have
examiner's statement	come to my attention in connection with the examination (other than that
	disclosed below *) which gives me cause to believe that in, any material
	respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any):	Please delete the words in the brackets if they do not apply. Date:*23/01/24	Please delete the words in the brackets if they do not apply. Date:*23/01/24
		23/01/24

	Jack Grummett

	N/A

Oct 2018

IER

Address: 16 Old River View, Castleford, WF10 1EB

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of N/A any items that the examiner wishes to disclose .

Oct 2018

IER