## **Trustees’ Annual Report for the period** **From 01/09/2022 Period start date To 31/08/2023 Period end date** **Charity name: 1[st] Garforth Scout Group** **Charity registration number: 508705** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of Scouting is to encourage**
**the physical, intellectual, social,**
**emotional and spiritual development of**
**young people so that they take a**
**constructive place in society as**
**responsible citizens, and as members of**
**their local, national and international**
**communities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The main activities of the group are to:**
•
**provide challenging, accredited**
**programs for the youth of Garforth**
**that are recognised and valued by**
**the community.**
•
**promote Scouting to the**
**community on the basis of the**
**high quality and relevance of its**
**methodology and programs.**
•
**have an increasingly male and**
**female membership which reflects**
**our community’s social and**
**cultural mix;**
•
**carefully select and train adult**
**leaders on the basis of standards**
**that are recognisable and**
**measurable;**
•
**have the community recognise,**
**support and value the role of**
**Scouting and its activities;**
•
**be recognised by the community**
**as responding to community**
**youth issues;**
•
**have a high profile portraying a**
**quality way of life;**
•
**acquire and maintain adequate**
**human, physical and financial**
**resources, used to the best**
**advantage of Scouting and the**
**community;**
•
**provide opportunities for its**| |||**members to participate in**
**international activities; and**
•
**support the development of World**
**Scouting.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes, all Trustees have had Scout Training**
**on the role of a Trustee and their**
**Responsibilities. The Group meets the**
**Charity Commission's public benefit**
**criteria under both the advancement of**
**education and the advancement of**
**citizenship or community development**
**headings.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**As a group we are not involved in**
**Grantmaking**| |Policy on social investment
including program related
investment|Para 1.38|**The Group does not have sufficient funds**
**to invest in longer term investments. The**
**Group has therefore adopted a risk**
**averse strategy to the investment of its**
**funds. All funds are held in cash using**
**only mainstream banks or building**
**societies.**| |Contribution made by
volunteers|Para 1.38|**Volunteer Leaders do not make financial**
**contributions towards the groups**
**income.**
**The volunteers within the group make**
**contributions in terms of activities and**
**volunteer hours. This includes but is not**
**limited to:**
•
**Weekly sectional meetings in line**
**with a submitted programme of**
**activities**
•
**Residential activities ranging from**
**1 night ‘sleep overs’ to 7 day**
**international camping activities.**
•
**Planning and budgeting meetings.**| |Other||**None**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The group has maintained all of it’s 6**
**sections throughout the year.**
• **Beavers aged 6 to 8 (2 sections)**
• **Cubs aged 8 to 10.5 (2 sections)**
• **Scouts aged 10.5 to 15 (2**
**sections)**
**We have provided weekly meetings at**
**our HQ where our members have taken**
**part in training in skills including**
**leadership, IT and camping. We also**
**provided many outdoor activities and**
**camps though the year.**
**The training and events help to**
**improve, personal confidence, skills**
**and knowledge.**
**We have continued our full programme**
**of camping activities, providing**
**opportunities for all of our members to**
**get involved in residential outings,**
**including nights at the headquarters**
**for our younger children and full week**
**tented camos for the older scouts.**
**The Group has provided Scouting for**
**100+ Young People in our local area,**
**and has maintained a healthy waiting**
**list of young people.**
**The Group has actively supported the**
**local community with events such as**
**the Summer Fair, helping with logistics**
**and the promotion of scouting. All**
**Sections and their Leaders have**
**contributed massively to our**
**communities and have been involved in**
**fundraising for local charities, taking**
**part in activities such as bag-packing at**
**their local supermarkets and actively**
**engaging in the Christmas activities in**
**association with our local Lions group.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**N/A**| |||**N/A**| |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The total income for the period was**
**£28,102.26 and expenditure sat at**
**£26,785.39. The position at the end of the**
**period was £14,290.47**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Group's policy on reserves is to hold**
**sufficient resources to continue the**
**charitable activities of the group should**
**income and fundraising activities fall**
**short. The Group Executive Committee**
**considers that the group should hold a**
**sum equivalent to 6 months running**
**costs.**| |Amount of reserves held|Para 1.22|**We normally hold in the region of £8 to**
**£12k**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**No Funds are in deficit**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no concerns regarding the**
**Group.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Subscriptions 57%.**
**Gift Aid 14%**
**Fundraising 23%**
**Other 6%**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The Group does not have sufficient funds**
**to invest in longer term investments. The**
**Group has therefore adopted a risk**
**averse strategy to the investment of its**
**funds. All funds are held in cash using**
**only mainstream banks or building**
**societies.**| |A description of the principal
risks facing the charity|Para 1.46|**Decrease in youth membership and / or**
**leadership.**
**Mitigation of this risk is built into our**
**constitution and development plans. We**
**continue to recruit members and have a**
**waiting list, Leadership continues to hold**
**steady with small increase each year.**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The Group's governing documents are**
**those of the The Scout Association. They**
**consist of a Royal**
**Charter, which in turn gives authority to**
**the Bye Laws of the Association and The**
**Policy,**
**Organisation and Rules of The Scout**
**Association. The Group is a trust**
**established under its rules**
**which are common to all Scouts. The**
**Trustees are appointed in accordance**
**with the Policy,**
**Organisation and Rules of The Scout**
**Association.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**We are associated with the Scout**
**Association but registered under our own**
**name.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Group is managed by the Group**
**Executive Committee, the members of**
**which are the ‘Charity**
**Trustees’ of the Scout Group which is an**
**educational charity. As charity trustees**
**they are responsible**
**for complying with legislation applicable**
**to charities and are elected from the**
**membership.**| **Additional information (optional)** You may choose to include further statements where relevant about: **N/A** Policies and procedures adopted for the induction and Para 1.51 training of trustees **N/A** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **N/A** Relationship with any related Para 1.51 parties **N/A** Other ## **Reference and Administrative details** Charity name 1st Garforth Scout Group Other name the charity uses None Registered charity number 508705 Charity’s principal address Scout HQ, Barely Fields Close, Garforth LS25 1DT ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||PhilipHansborough|GroupScout Leader||| ||Michael Hansborough|Ass. GroupScout Leader||| ||Ian Vaughn|GroupChairman||| ||Stephen Lorrimer Wood|GroupTreasurer||| ||KirstyMooney|GroupSecretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||_Mike Hansborough_| |---|---|---| ||Philip Hansborough|Michael Hansborough| ||
Group Scout Leader|Assistant Group Scout Leader| ||23/01/2024|| ||23/01/2024|| ## **Save as PDF and Upload this Page to Charity Commission** **1ST Garforth Scout Group Accounts Summary 01-Sep-2022 to 31-Aug-2023** ## **Income 01-Sep-2022 to 31-Aug-2023** ||**01-Sep-2022 to 31-Aug-2023**|**01-Sep-2022 to 31-Aug-2023**||**Last Year 2021 - 2022**|**Last Year 2021 - 2022**|| |---|---|---|---|---|---|---| |**Income Source**|**Amount**|**Net Profit**||**Item**|**Amount**|| |**All Subscriptions Totals**
**All Gift Aid Totals**
**All Donations & Grants Total**
**Refunds**
**All Camp Totals**|**£16,071.75**|||**Subs**|**£14,984.00**|| ||**£3,864.27**|||**Gift Aid**|**£3,019.63**|| ||**£1,294.90**|||**Donation**|**£44.36**|| ||**£14.00**|||**Refund**|**£50.24**|| ||**£345.00**|||**Camps**|**£9,864.71**|| |**All Fundraising Total Includes Return of Up Front Costs**|**£6,512.34**|||**Fundraising**|**£63.00**|| |**Race Night Total Includes Return Up Front Costs**|**£3,910.00**|**£2,350.85**|||**£0.00**|| |**3 Peaks Charity Run Total**|**£1,832.34**|**£1,832.34**|||**£0.00**|| |**Boot Sale Total Includes Return of Up Front Costs**|**£770.00**|**£470.00**||||| |**Other**||||||| |**Other**||||||| |||||||| |**Total Income**|**£28,102.26**||||**£28,025.94**|| Page 1 of 3 ## **Expenditure 01-Sep-2022 to 31-Aug-2023** |**Expenditure 01-Sep-2022 to 31-Aug-2023**|**Expenditure 01-Sep-2022 to 31-Aug-2023**|**Expenditure 01-Sep-2022 to 31-Aug-2023**|**Expenditure 01-Sep-2022 to 31-Aug-2023**|**Expenditure 01-Sep-2022 to 31-Aug-2023**|**Expenditure 01-Sep-2022 to 31-Aug-2023**|**Expenditure 01-Sep-2022 to 31-Aug-2023**|**Expenditure 01-Sep-2022 to 31-Aug-2023**|**Expenditure 01-Sep-2022 to 31-Aug-2023**| |---|---|---|---|---|---|---|---|---| |||||||||| ||||**01-Sep-2022 t**|**o 31-Aug-2023**||**Last Year 2021 - 2022**||| ||**Spending - (Last Years Spending in Brackets)**||**Amount**|**Increase on**
**Last Year**||**Amount**||| |||||||||| |||||||||| ||**Rent LCC(£500)**||**£500.00**|||**£500.00**|**£0.00**|| ||**Business Rates LCC(£75)**||**£76.70**|**£1.10**||**£75.60**|**£1.10**|| ||**Insurance Building, Equipment & Trailers(£2834)**||**£3,005.83**|**£171.21**||**£2,834.62**|**£171.21**|| ||**Water Rates(£113.67)**||**£149.26**|**£64.32**||**£84.94**|**£64.32**|| ||**Electric Used BG Business(£795)**||**£587.12**|||**£795.58**|**-£208.46**|| ||**Gas Used BG Domestic(£732)**||**£1,385.00**|**£652.30**||**£732.70**|**£652.30**|| ||**Gas Service/Landlord Check BG Domestic(£723)**||**£771.58**|**£48.34**||**£723.24**|**£48.34**|| ||**Fire Safety Check(£120)**||**£150.00**|**£30.00**||**£120.00**|**£30.00**|| ||**TV Licence(£159)**||**£159.00**|||**£159.00**|**£0.00**|| ||**Telephone and Broadband BT(£518)**||**£460.28**|||**£518.38**|**-£58.10**|| ||**Website Hosting (£0)**||**£13.19**|**£13.19**||**£0.00**|**£13.19**|| ||**Waste Collection(£583.13)**||**£645.76**|**£33.90**||**£611.86**|**£33.90**|| ||**Capitation(£5247)**||**£5,886.00**|**£639.00**||**£5,247.00**|**£639.00**|| ||**1st Aid Equipment GM(£400)**||**£0.00**|||**£400.00**|**-£400.00**|| ||**Section Term Monies & Extras(£2550)**||**£2,999.89**|**£449.89**||**£2,550.00**|**£449.89**|| ||**Badges(£445)**||**£755.49**|**£310.34**||**£445.15**|**£310.34**|| ||**Neckers(£135)**||**£225.00**|**£90.00**||**£135.00**|**£90.00**|| ||**Leaders Uniforms(£0)**||**£27.99**|**£27.99**||**£0.00**|**£27.99**|| ||**Training (£750)**||**£0.00**|||**£750.00**|**-£750.00**|| ||**All Camps (£8332) Paid into Wrong Account**||**£195.00**|||**£9,851.46**|**-£9,656.46**|| ||**Stationary/Sundries(£150)**||**£130.56**|||**£191.33**|**-£60.77**|| ||**New Equipment(£2031)&" Budget Increased**||**£4,813.10**|**£3,115.19**||**£1,697.91**|**£3,115.19**|| ||**Building Maintenance(£1590)**||**£228.51**|||**£1,390.85**|**-£1,162.34**|| ||**Cleaning & Cleaning Equipment(£1199)**||**£1,260.98**|**£201.98**||**£1,059.00**|**£201.98**|| ||**All Upfront Fundraising Costs(£1366)**||**£1,859.15**|**£1,612.15**||**£247.00**|**£1,612.15**|| ||**Large Item Fund Savings (£3500)**||**£500.00**|||**£3,500.00**|**-£3,000.00**|| |||||||||| ||**Total Expenditure**||**£26,785.39**|||**£34,620.62**||| |||||||||| Page 2 of 3 |||**1ST Garforth Scout Group Accounts**|**Summary 01-Sep-2022 to 31-Aug-2023**|**Summary 01-Sep-2022 to 31-Aug-2023**|**Summary 01-Sep-2022 to 31-Aug-2023**|**Summary 01-Sep-2022 to 31-Aug-2023**|**Summary 01-Sep-2022 to 31-Aug-2023**|**Summary 01-Sep-2022 to 31-Aug-2023**| |---|---|---|---|---|---|---|---|---| ||||**£8,515.50**|||**Last Year 2021 - 2022**||| |||**Current Account - Totals and Balances**||||**Totals**||| |||**Start of Year Balance Current Account**||**£8,515.50**||||| |||**Total Income Current Account**||**£28,102.26**||**£28,025.94**||| |||**Total Expenditure Current Account**||**£26,785.39**||**£34,620.62**||| |||**End of Year Balance in Current Account**||**£9,832.37**||**£8,515.50**||| |||**Large Item Fund - Totals and Balances**||||||| |||**Start of Year Balance Large Item Fund**||**£3,500.39**||**£0.00**||| |||**Total Income Large Item Fund**||**£515.59**||||| |||**Total Expenditure Large Item Fund**||**£0.00**||||| |||**End of Year Balance Large Item Fund**||**£4,015.98**||**£0.00**||| |||**Floats Held Outside Bank.**||||||| |||**Floats Held Outside Bank.**||||||| |||**1st Aid Equipment Float(GM)**||**£192.12**||||| |||**Cleaner Float(P)**||**£50.00**||||| |||**Building Maintenance Float(SF)**||**£200.00**||||| |||**Total Held by Group at 31-Aug-2023**||||||| |||**Total Held By Group at End of Year**||**£14,290.47**||**£12,459.09**||| |||**Movement in End of Year Totals.**||**£1,831.38**||||| |||**Checksums should read zero**||||||| |||**Checksum Current Should Be Zero**||**£0.00**||||| |||**Checksum Large Item Fund Should Be Zero**||**£0.00**||||| |||||||||| |||||||||| Page 3 of 3 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|**1ST Garforth Scout Group**|**1ST Garforth Scout Group**|**1ST Garforth Scout Group**| |---|---|---|---| ||||| ||31/08/2023|**Charity no**
**(if any)**|508705| ||||| ||1 & 2
(remember to include the page numbers of additional sheets)||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31/08/2023**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).||| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |**Independent**|I have completed my examination. I confirm that no material matters have| |---|---| |**examiner's statement**|come to my attention in connection with the examination (other than that| ||disclosed below *) which gives me cause to believe that in, any material| ||respect:| - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|*_Please delete the words in the brackets if they do not apply._
**Date:**23/01/24|*_Please delete the words in the brackets if they do not apply._
**Date:**23/01/24| |---|---|---| |||23/01/24| |||| ||Jack Grummett|| |||| ||N/A|| **Oct 2018** 1 **IER** **Address:** 16 Old River View, Castleford, WF10 1EB ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** N/A **any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**