For the period
Trustees' Annual Report
| From (start date) | From (start date) | 0 | 1 | 0 | 1 | 2 | 3 | 3 | 3 | 1 | 1 | 2 | 2 | 3 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | |||||||||||||
| Charity name 1st Sutton Coldfield Sea Scout Group Other names the charity is known by 10th Sutton Coldfield Registered charity number (if any) 5 0 8 6 8 2 HQ registration number Charity’s principal address Sutton Park Stonehouse Road Sutton Coldfield Postcode B 7 3 6 L J 1 Andrew Caffrey Group Scout Leader 2 Jenny Wilkinson Group Chair 3 Dave Whittle Group Treasurer 4 Jocelyn Swann Group Secretary 5 Pete Shergold 13/06/23 - 31/12/23 6 Richard Thom Explorer Leader 7 Doug Lea Scout Leader 01/01/23 - 27/10/23 8 Savanna Lea Cub Leader 01/01/23 - 27/10/23 9 Richard Cotterill Beaver Leader 10 Richard Harris Scout Parent Rep 11 Tom Pilling Cub Parent Rep 12 Paul Myers Beaver Parent Rep 13 14 15 Names of the charity trustees who manage the charity oup Scout Leader and Sco (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Trustee Name Office (if any) Dates acted if not for whole year |
by | 1st Sutton Coldfield Sea Scout Group 10th Sutton Coldfield 5 0 8 6 8 2 |
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| ity’s principal address Sutton Park Stonehouse Road Sutton Coldfield Postcode B 7 3 6 L J Andrew Caffrey Group Scout Leader Jenny Wilkinson Group Chair Dave Whittle Group Treasurer Jocelyn Swann Group Secretary Pete Shergold 13/06/23 - 31/12/23 Richard Thom Explorer Leader Doug Lea Scout Leader 01/01/23 - 27/10/23 Savanna Lea Cub Leader 01/01/23 - 27/10/23 Richard Cotterill Beaver Leader Richard Harris Scout Parent Rep Tom Pilling Cub Parent Rep Paul Myers Beaver Parent Rep es of the charity trustees who manage the charity oup Scout Leader and Sco will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Trustee Name Office (if any) Dates acted if not for whole year |
Sutton Park | |||||||||||||
| Stonehouse Road | ||||||||||||||
| Sutton Coldfield | ||||||||||||||
| Postcode | B | 7 | 3 | 6 | L | J | ||||||||
| Trustee Name | Office (if any) | Dates acted if not for whole year |
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| Andrew Caffrey | Group Scout Leader | |||||||||||||
| Jenny Wilkinson | Group Chair | |||||||||||||
| Dave Whittle | Group Treasurer | |||||||||||||
| Jocelyn Swann | Group Secretary | |||||||||||||
| Pete Shergold | oup Scout Leader and Sc | 13/06/23 - 31/12/23 o |
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| Richard Thom | Explorer Leader | |||||||||||||
| Doug Lea | Scout Leader | 01/01/23 - 27/10/23 | ||||||||||||
| Savanna Lea | Cub Leader | 01/01/23 - 27/10/23 | ||||||||||||
| Richard Cotterill | Beaver Leader | |||||||||||||
| Richard Harris | Scout Parent Rep | |||||||||||||
| Tom Pilling | Cub Parent Rep | |||||||||||||
| Paul Myers | Beaver Parent Rep | |||||||||||||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (27 February 2024)
Section B
Structure, governance and management
| Description of the charity’s trusts | ||
|---|---|---|
| Type of governing document | ||
| The Group's governing documents are those of the The Scout | ||
| Association. They consist of a Royal Charter, which in turn gives | ||
| authority to the Bye Laws of the Association and The Policy, | ||
| Organisation and Rules of The Scout Association. | ||
| (e.g. trust deed, constitution) | ||
| How the charity is constituted | The Group is a trust established under its rules which are | |
| common to all Scouts. | ||
| (e.g. trust, association, company) | ||
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, | |
| (e.g. appointed by, elected by) | Organisation and Rules of The Scout Association. | |
| Additional governance issues (optional information but encouraged as best practice) | ||
| You may choose to include additional | The Group is managed by the Group Trustee Board, the | |
| information, where relevant, about: | members of which are the ‘Charity Trustees’ of the Scout Group | |
| which is an educational charity. As charity trustees they are | ||
| responsible for complying with legislation applicable to charities. | ||
| This includes the registration, keeping proper accounts and | ||
| making returns to the Charity Commission as appropriate. | ||
| The Trustee Board consists of the Chair, Treasurer and 10 | ||
| Policies and procedures adopted for: | Trustees (including 6 Ex Officio Trustees) and meets every 2 | |
| months. | ||
| Members of the Trustee Board complete Being a Scouts Trustee | ||
| a) the induction and training of trustees; b) tru | learning within the first 6 months of joining the Board. | |
| This Group Trustee Board exists to make sure the charity is | ||
| well-managed, risks are assessed and mitigated, buildings and | ||
| equipment are in good working order, and everyone follows legal | ||
| requirements and the organisation's policies and rules. Their | ||
| support helps other volunteers run high-quality and safe | ||
| programmes that gives young people skills for life. |
2 LT700001 (27 February 2024)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |
|
3 LT700001 (27 February 2024)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting The Values of Scouting Integrity - Respect - Care - Belief - Co-operation - The Scout Method Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. As Scouts we are guided by these values: We act with integrity; we are honest, trustworthy and loyal. We have self-respect and respect for others. We support others and take care of the world in which we live. We explore our faiths, beliefs and attitudes. We make a positive difference; we co-operate with others and make friends. Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Indoor activities include games, crafts, skills, cooking. Outdoor activities include boating, camping, hiking. Spiritual reflection is developed by learning about different faiths, beliefs and attitudes. Our YP contribute to society by supporting the local community and by fundraising for other charities. Group members renew their Promise annually at the Rededication Service. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| may choose You to include further |
|---|
| statements, where relevant, about: |
| • policy on grantmaking; |
| • contribution made by volunteers; |
| • policy on investments. |
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement
4 LT700001 (27 February 2024)
of citizenship or community development headings.
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| This past year has been a period of significant change and, ultimately, exciting growth for our Sea Scout Group. We faced challenges, but through them, we've emerged stronger and more vibrant than ever. The dedication of our leadership team and the resilience of our existing members proved invaluable. We're thrilled to report that these changes have resulted in a renewed wave of enthusiasm. We've welcomed a significant number of new members across all sections, and our waiting lists are growing once again. Of course, none of this would be possible without the unwavering commitment of our incredible leaders and volunteers. They tirelessly dedicate their time, energy, and expertise to provide our scouts with exceptional experiences. We have grown our leader team this year and continue to welcome more adult helpers. We have started new fundraising initiatives, with our Saturday Scout Cafe raising valuable funds for the group, enabling us to invest in new equipment. |
|
| Section E | Financial Review |
| Brief statement of the charity’s policy on reserves Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £30000. The Group held reserves of approximately £83000 against this at year end. This is above the level required for operating expenses. However this can be explained by retained earnings for future investment into the equipment and/or buildings used by the group to provide its activities. Reserves Policy |
| N/a |
Further financial review details (optional information)
| You to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); may choose |
The Group's Income vs Expenditure is very narrow and as a consequence does not feel it has sufficient funds or financial knowledge to invest in longer-term products such as stocks and shares responsibly. The Group has therefore adopted a low risk strategy to the investment of its funds. Some funds are held in cash using only mainstream banks or building societies and some is held in short term (2-3 year) bonds, also with mainstream organisations covered by the UK FSCS compensation scheme. Investment Policy (Specimen 1) |
|---|---|
5 LT700001 (27 February 2024)
| • how expenditure has supported the key objectives of the charity; • investment policy and objectives; |
• how expenditure has supported the key objectives of the charity; • investment policy and objectives; |
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. The Group does not have sufficient funds or financial knowledge to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies and covered by the UK FSCS Compensation scheme. Investment Policy (Specimen 2) |
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. The Group does not have sufficient funds or financial knowledge to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies and covered by the UK FSCS Compensation scheme. Investment Policy (Specimen 2) |
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. The Group does not have sufficient funds or financial knowledge to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies and covered by the UK FSCS Compensation scheme. Investment Policy (Specimen 2) |
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. The Group does not have sufficient funds or financial knowledge to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies and covered by the UK FSCS Compensation scheme. Investment Policy (Specimen 2) |
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. The Group does not have sufficient funds or financial knowledge to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies and covered by the UK FSCS Compensation scheme. Investment Policy (Specimen 2) |
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. The Group does not have sufficient funds or financial knowledge to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies and covered by the UK FSCS Compensation scheme. Investment Policy (Specimen 2) |
|---|---|---|---|---|---|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) A Royal Navy funded water permit weekend has been organised for March 2024, to include support of Group members to gain permits to use to support Group boating. A Squirrel section would be desirable in future, dependent on leader capacity. Refurbishment of HQ, after seeking funding support is a longer term aim. The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair) Date Section F Other Optional Information Section G Declaration D D M M Y Y David Whittle Treasurer 2 1 0 4 2 4 |
Other Optional Information | ||||||
| A Royal Navy funded water permit weekend has been organised for March 2024, to include support of Group members to gain permits to use to support Group boating. A Squirrel section would be desirable in future, dependent on leader capacity. Refurbishment of HQ, after seeking funding support is a longer term aim. |
|||||||
| Declaration | |||||||
| David Whittle | |||||||
| Treasurer | |||||||
| D D M M Y Y 2 1 0 4 2 4 |
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| D 2 |
D 1 |
M 0 |
M 4 |
Y 2 |
Y 4 |
6 LT700001 (27 February 2024)
1st Sutton Coldfield Sea Scout Scout Group Receipts and Payments Account
----- Start of picture text -----
Year start date Year end date
For the year 1st January 31st December
To
from 2023 2023
Receipts and payments
2023 2022
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 11572.50 - - 11572.50 9623.00
Less: Membership subscriptions paid on
(National/County/Area/District) enter figures with a minus sign -4085.00 - - -4085.00 -3348.00
Net membership subscriptions retained
7487.50 - - 7487.50 6275.00
Donations 240.00 - - 240.00 94.00
Legacies 0.00 - - 0.00 0.00
Insurance Claims 0.00 - - 0.00 0.00
Camps/Events 10545.95 - - 10545.95 7707.00
Tax claim (gift aid) 16348.30 - - 16348.30 0.00
Sub total 34621.75 - - 34621.75 14076.00
Grants
Birmingham City Council Grant 0.00 - - 0.00 0.00
Sub total 0.00 - - 0.00 0.00
Fundraising (gross)
Sale of assets (boats/trailors/tents etc) 792.00 - - 792.00 0.00
Fundraising income - other 96.67 - - 96.67
Sub total 888.67 - - 888.67 0.00
Investment income
Bank interest 3876.59 - - 3876.59 3213.00
Lettings - - 0.00 2560.00
Other investment income - - 0.00 0.00
Sub total 3876.59 - - 3876.59 5773.00
Total Gross Income 39387.01 - - 39387.01 19849.00
Asset and investment sales, etc. 0.00 - - 0.00 0.00
Total receipts 39387.01 - - 39387.01 19849.00
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1 LT700003
1st Sutton Coldfield Sea Scout Scout Group Receipts and Payments Account
----- Start of picture text -----
Year start date Year end date
For the year 1st January 31st December
To
from 2023 2023
Receipts and payments
2023 2022
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Youth programme and activities 1549.48 - - 1549.48 897.00
Adult support and training 288.00 - - 288.00 45.00
Rent & Council Tax
543.50 - - 543.50 704.00
Water and Sewerage
846.07 - - 846.07 717.00
Electricity and Gas
3327.08 - - 3327.08 2241.00
Insurance
1319.44 - - 1319.44 1110.00
Headquarters Repairs
552.05 - - 552.05 1089.00
Group General Expenses
2002.36 - - 2002.36 1372.00
Badges
1753.33 - - 1753.33 898.00
Camps & Events
11224.10 - - 11224.10 8704.00
Sundry Payments
0.00 - - 0.00 0.00
Boat Maintenance and Insurance
1603.77 - - 1603.77 1579.00
Sub total
25009.18 - - 25009.18 19356.00
Fundraising expenses
Car Boot Sales 0.00 - - 0.00 0.00
Other fundraising costs
60.08 - - 60.08 289.00
Sub total
60.08 - - 60.08 289.00
Total Gross Expenditure 25069.26 - - 25069.26 19645.00
Asset and investment
purchases, etc. 2,069.18 0.00 0.00 2069.18 2117.00
Total payments 27138.44 0.00 0.00 27138.44 21762.00
Net of receipts/(payments) 12248.57 0.00 0.00 12248.57 -1913.00
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2 LT700003
Statement of assets and liabilities at the end of the year
31st Dec 2023
31st Dec 22
----- Start of picture text -----
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 57,690.30 - - 57,690.30 48,348.00
Bank deposit account 71,267.07 - 71,267.07 68,770.00
Hampshire Trust Bank 85,000.00 - 85,000.00 85,000.00
Cambridge and Counties Bank
86,360.00 - 86,360.00 86,360.00
Cash/Floats 0.00 - - 0.00 0.00
Total cash funds 300,317.37 - - 300,317.37 288,478.00
Other monetary assets
Tax claim - - 0.00 0.00
Trade Debtors
34.41 - - 34.41 242.00
Insurance claim 0.00 - - 0.00 0.00
Sub total 34.41 - - 34.41 242.00
Investment assets
Investment property - detail 0.00 - - 0.00 0.00
Quoted investments 0.00 - - 0.00 0.00
Other investments - detail 0.00 - - 0.00 0.00
Sub total 0.00 - - 0.00 0.00
Non monetary assets for
charity's own use
Boats 3,814.00 - - 3,814.00 3,814.00
Shop stock 0.00 - - 0.00 0.00
Other stock 0.00 - - 0.00 0.00
Land and buildings 0.00 - - 0.00 0.00
Motor vehicles 0.00 - - 0.00 0.00
Scouting equipment, furniture etc 0.00 - - 0.00 0.00
Other 0.00 - - 0.00 0.00
Sub total 3,814.00 - - 3,814.00 3,814.00
Liabilities
Accounts not yet paid 3,448.00 - - 3,448.00 3,448.00
Expenses incurred but not invoiced 0.00 - - 0.00 0.00
Subscriptions not yet paid - - 0.00 0.00
Loan - detail 0.00 - - 0.00 0.00
Other liabilities 0.00 - - 0.00 0.00
Sub total 3,448.00 - - 3,448.00 3,448.00
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3 LT700003
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the tntsteesl members of 1" Sutton Coldfield Sea Scouts On accounts for the year ended Dec 31 St 2023 Chaiity no (if any) 508682 Set out on pages I report to the trustees on my examination of the accounts of the above charity (°the Trusf) for the year ended R•sponsibllltias and As the charity trustees of the Trust, y¢)u are responsible for preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (kne Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of th6 ACL I have completed my examination. I confirm that no material matters have come to my attents'on (other than that disclosed below ') in connection with the examination %thich gives me cause to believe that in, any material respect: accounting racords wéré not képt in accordanca with $8ction 130 of the Act or the accounts do not accord the accounting records Independent examin8rfs statoment I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a prop6r understanding of the accounts to be reached. . Please delete the woftls in the brnckets rf they do not apply. Signed: Date: 91312024 Name: S Frisby Relevant professional qualification{s) or body (if any): Address: 8 Burton Old Road Lichfield WS13 8LJ IER October 2018