For the period
## Trustees' Annual Report
|From (start date)|From (start date)|**0**|**1**|**0**|**1**|**2**|**3**|**3**|**3**|**1**|**1**|**2**|**2**|**3**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||
|**Section A**||||**Reference and administration details**|||||||||||
|Charity name
1st Sutton Coldfield Sea Scout Group
Other names the charity is known by
10th Sutton Coldfield
Registered charity number (if any)
5
0
8
6
8
2
HQ registration number
Charity’s principal address
Sutton Park
Stonehouse Road
Sutton Coldfield
Postcode
B
7
3
6 L
J
1
Andrew Caffrey
Group Scout Leader
2
Jenny Wilkinson
Group Chair
3
Dave Whittle
Group Treasurer
4
Jocelyn Swann
Group Secretary
5
Pete Shergold
13/06/23 - 31/12/23
6
Richard Thom
Explorer Leader
7
Doug Lea
Scout Leader
01/01/23 - 27/10/23
8 Savanna Lea
Cub Leader
01/01/23 - 27/10/23
9
Richard Cotterill
Beaver Leader
10
Richard Harris
Scout Parent Rep
11
Tom Pilling
Cub Parent Rep
12
Paul Myers
Beaver Parent Rep
13
14
15
Names of the charity trustees who manage the charity
oup Scout Leader and Sco
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
**Trustee Name**
**Office (if any)**
**Dates acted if not for**
**whole year**||by||1st Sutton Coldfield Sea Scout Group
10th Sutton Coldfield
5
0
8
6
8
2|||||||||||
||ity’s principal address
Sutton Park
Stonehouse Road
Sutton Coldfield
Postcode
B
7
3
6 L
J
Andrew Caffrey
Group Scout Leader
Jenny Wilkinson
Group Chair
Dave Whittle
Group Treasurer
Jocelyn Swann
Group Secretary
Pete Shergold
13/06/23 - 31/12/23
Richard Thom
Explorer Leader
Doug Lea
Scout Leader
01/01/23 - 27/10/23
Savanna Lea
Cub Leader
01/01/23 - 27/10/23
Richard Cotterill
Beaver Leader
Richard Harris
Scout Parent Rep
Tom Pilling
Cub Parent Rep
Paul Myers
Beaver Parent Rep
es of the charity trustees who manage the charity
oup Scout Leader and Sco
_will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
**Trustee Name**
**Office (if any)**
**Dates acted if not for**
**whole year**|||Sutton Park|||||||||||
|||||Stonehouse Road|||||||||||
|||||Sutton Coldfield|||||||||||
|||||Postcode||||B|7|3||6|L|J|
||**Trustee Name**|**Office (if any)**|||||**Dates acted if not for**
**whole year**||||||||
||Andrew Caffrey|Group Scout Leader|||||||||||||
||Jenny Wilkinson|Group Chair|||||||||||||
||Dave Whittle|Group Treasurer|||||||||||||
||Jocelyn Swann|Group Secretary|||||||||||||
||Pete Shergold|oup Scout Leader and Sc|||||13/06/23 - 31/12/23
o||||||||
||Richard Thom|Explorer Leader|||||||||||||
||Doug Lea|Scout Leader|||||01/01/23 - 27/10/23||||||||
||Savanna Lea|Cub Leader|||||01/01/23 - 27/10/23||||||||
||Richard Cotterill|Beaver Leader|||||||||||||
||Richard Harris|Scout Parent Rep|||||||||||||
||Tom Pilling|Cub Parent Rep|||||||||||||
||Paul Myers|Beaver Parent Rep|||||||||||||
||||||||||||||||
||||||||||||||||
||||||||||||||||
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (27 February 2024)
**Section B**
**Structure, governance and management**
|Description of the charity’s trusts|||
|---|---|---|
|Type of governing document|||
|||The Group's governing documents are those of the The Scout|
|||Association. They consist of a Royal Charter, which in turn gives|
|||authority to the Bye Laws of the Association and The Policy,|
|||Organisation and Rules of The Scout Association.|
|(e.g. trust deed, constitution)|||
||||
|How the charity is constituted||The Group is a trust established under its rules which are|
|||common to all Scouts.|
|(e.g. trust, association, company)|||
||||
|Trustee selection methods||The Trustees are appointed in accordance with the Policy,|
|(e.g. appointed by, elected by)||Organisation and Rules of The Scout Association.|
|Additional governance issues (optional information but encouraged as best practice)|||
|You may choose to include additional||The Group is managed by the Group Trustee Board, the|
|information, where relevant, about:||members of which are the ‘Charity Trustees’ of the Scout Group|
|||which is an educational charity. As charity trustees they are|
|||responsible for complying with legislation applicable to charities.|
|||This includes the registration, keeping proper accounts and|
|||making returns to the Charity Commission as appropriate.|
|||The Trustee Board consists of the Chair, Treasurer and 10|
|Policies and procedures adopted for:||Trustees (including 6 Ex Officio Trustees) and meets every 2|
|||months.|
|||Members of the Trustee Board complete Being a Scouts Trustee|
|a) the induction and training of trustees; b) tru||learning within the first 6 months of joining the Board.|
|||This Group Trustee Board exists to make sure the charity is|
|||well-managed, risks are assessed and mitigated, buildings and|
|||equipment are in good working order, and everyone follows legal|
|||requirements and the organisation's policies and rules. Their|
|||support helps other volunteers run high-quality and safe|
|||programmes that gives young people skills for life.|
2 LT700001 (27 February 2024)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient buildings
and contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there
be a major reduction in income. The Board could raise the value
of subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.|
|||
3 LT700001 (27 February 2024)
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set out
in its governing document
Summary of the main activities in relation to
these objects|**The Purpose of Scouting**
**The Values of Scouting**
**Integrity -**
**Respect -**
**Care -**
**Belief -**
**Co-operation -**
**The Scout Method**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
As Scouts we are guided by these values:
We act with integrity; we are honest, trustworthy and
loyal.
We have self-respect and respect for others.
We support others and take care of the world in which we
live.
We explore our faiths, beliefs and attitudes.
We make a positive difference; we co-operate
with others and make friends.
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
|||
||Indoor activities include games, crafts, skills, cooking. Outdoor
activities include boating, camping, hiking. Spiritual reflection is
developed by learning about different faiths, beliefs and attitudes.
Our YP contribute to society by supporting the local community
and by fundraising for other charities. Group members renew
their Promise annually at the Rededication Service.|
Additional details of the objectives and activities (optional information but encouraged as best practice)
|**may choose**
You
to include further|
|---|
|statements, where relevant, about:|
|• policy on grantmaking;|
|• contribution made by volunteers;|
|• policy on investments.|
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement
4 LT700001 (27 February 2024)
of citizenship or community development headings.
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year||
||This past year has been a period of significant change and, ultimately,
exciting growth for our Sea Scout Group. We faced challenges, but
through them, we've emerged stronger and more vibrant than ever.
The dedication of our leadership team and the resilience of our existing
members proved invaluable. We're thrilled to report that these changes
have resulted in a renewed wave of enthusiasm. We've welcomed a
significant number of new members across all sections, and our waiting
lists are growing once again.
Of course, none of this would be possible without the unwavering
commitment of our incredible leaders and volunteers. They tirelessly
dedicate their time, energy, and expertise to provide our scouts with
exceptional experiences. We have grown our leader team this year and
continue to welcome more adult helpers.
We have started new fundraising initiatives, with our Saturday Scout
Cafe raising valuable funds for the group, enabling us to invest in new
equipment.|
|||
|**Section E**|**Financial Review**|
|Brief statement of the charity’s policy on
reserves
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)|The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Trustee Board
considers that the group should hold a sum equivalent to 12
months running costs, circa £30000.
The Group held reserves of approximately £83000 against this at
year end. This is above the level required for operating expenses.
However this can be explained by retained earnings for future
investment into the equipment and/or buildings used by the group
to provide its activities.
**Reserves Policy**|
|||
||N/a|
Further financial review details (optional information)
|You
to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
**may choose**|The Group's Income vs Expenditure is very narrow and as a
consequence does not feel it has sufficient funds or financial
knowledge to invest in longer-term products such as stocks and
shares responsibly. The Group has therefore adopted a low risk
strategy to the investment of its funds. Some funds are held in
cash using only mainstream banks or building societies and some
is held in short term (2-3 year) bonds, also with mainstream
organisations covered by the UK FSCS compensation scheme.
**Investment Policy (Specimen 1)**|
|---|---|
5 LT700001 (27 February 2024)
|• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives;|• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives;|The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash flow
requirements.
The Group does not have sufficient funds or financial knowledge
to invest in longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or building
societies and covered by the UK FSCS Compensation scheme.
**Investment Policy (Specimen 2)**|The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash flow
requirements.
The Group does not have sufficient funds or financial knowledge
to invest in longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or building
societies and covered by the UK FSCS Compensation scheme.
**Investment Policy (Specimen 2)**|The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash flow
requirements.
The Group does not have sufficient funds or financial knowledge
to invest in longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or building
societies and covered by the UK FSCS Compensation scheme.
**Investment Policy (Specimen 2)**|The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash flow
requirements.
The Group does not have sufficient funds or financial knowledge
to invest in longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or building
societies and covered by the UK FSCS Compensation scheme.
**Investment Policy (Specimen 2)**|The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash flow
requirements.
The Group does not have sufficient funds or financial knowledge
to invest in longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or building
societies and covered by the UK FSCS Compensation scheme.
**Investment Policy (Specimen 2)**|The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash flow
requirements.
The Group does not have sufficient funds or financial knowledge
to invest in longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or building
societies and covered by the UK FSCS Compensation scheme.
**Investment Policy (Specimen 2)**|
|---|---|---|---|---|---|---|---|
|||||||||
|Plans for future periods (details of any
significant activities planned to achieve
them)
A Royal Navy funded water permit weekend has been organised
for March 2024, to include support of Group members to gain
permits to use to support Group boating. A Squirrel section
would be desirable in future, dependent on leader capacity.
Refurbishment of HQ, after seeking funding support is a longer
term aim.
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date
**Section F**
**Other Optional Information**
**Section G**
**Declaration**
D
D
M
M
Y
Y
David Whittle
Treasurer
2 1 0 4 2 4||**Other Optional Information**||||||
|||||||||
|||||||||
|||A Royal Navy funded water permit weekend has been organised
for March 2024, to include support of Group members to gain
permits to use to support Group boating. A Squirrel section
would be desirable in future, dependent on leader capacity.
Refurbishment of HQ, after seeking funding support is a longer
term aim.||||||
|||||||||
|||||||||
|||**Declaration**||||||
|||||||||
|||||||||
||David Whittle|||||||
|||||||||
||Treasurer|||||||
||D
D
M
M
Y
Y
2 1 0 4 2 4|||||||
||D
2|D
1|M
0|M
4|Y
2|Y
4||
6 LT700001 (27 February 2024)
## **1st Sutton Coldfield Sea Scout Scout Group Receipts and Payments Account**
**----- Start of picture text -----**
Year start date Year end date
For the year 1st January 31st December
To
from 2023 2023
Receipts and payments
2023 2022
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 11572.50 - - 11572.50 9623.00
Less: Membership subscriptions paid on
(National/County/Area/District) enter figures with a minus sign -4085.00 - - -4085.00 -3348.00
Net membership subscriptions retained
7487.50 - - 7487.50 6275.00
Donations 240.00 - - 240.00 94.00
Legacies 0.00 - - 0.00 0.00
Insurance Claims 0.00 - - 0.00 0.00
Camps/Events 10545.95 - - 10545.95 7707.00
Tax claim (gift aid) 16348.30 - - 16348.30 0.00
Sub total 34621.75 - - 34621.75 14076.00
Grants
Birmingham City Council Grant 0.00 - - 0.00 0.00
Sub total 0.00 - - 0.00 0.00
Fundraising (gross)
Sale of assets (boats/trailors/tents etc) 792.00 - - 792.00 0.00
Fundraising income - other 96.67 - - 96.67
Sub total 888.67 - - 888.67 0.00
Investment income
Bank interest 3876.59 - - 3876.59 3213.00
Lettings - - 0.00 2560.00
Other investment income - - 0.00 0.00
Sub total 3876.59 - - 3876.59 5773.00
Total Gross Income 39387.01 - - 39387.01 19849.00
Asset and investment sales, etc. 0.00 - - 0.00 0.00
Total receipts 39387.01 - - 39387.01 19849.00
**----- End of picture text -----**
1 LT700003
## **1st Sutton Coldfield Sea Scout Scout Group Receipts and Payments Account**
**----- Start of picture text -----**
Year start date Year end date
For the year 1st January 31st December
To
from 2023 2023
Receipts and payments
2023 2022
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Youth programme and activities 1549.48 - - 1549.48 897.00
Adult support and training 288.00 - - 288.00 45.00
Rent & Council Tax
543.50 - - 543.50 704.00
Water and Sewerage
846.07 - - 846.07 717.00
Electricity and Gas
3327.08 - - 3327.08 2241.00
Insurance
1319.44 - - 1319.44 1110.00
Headquarters Repairs
552.05 - - 552.05 1089.00
Group General Expenses
2002.36 - - 2002.36 1372.00
Badges
1753.33 - - 1753.33 898.00
Camps & Events
11224.10 - - 11224.10 8704.00
Sundry Payments
0.00 - - 0.00 0.00
Boat Maintenance and Insurance
1603.77 - - 1603.77 1579.00
Sub total
25009.18 - - 25009.18 19356.00
Fundraising expenses
Car Boot Sales 0.00 - - 0.00 0.00
Other fundraising costs
60.08 - - 60.08 289.00
Sub total
60.08 - - 60.08 289.00
Total Gross Expenditure 25069.26 - - 25069.26 19645.00
Asset and investment
purchases, etc. 2,069.18 0.00 0.00 2069.18 2117.00
Total payments 27138.44 0.00 0.00 27138.44 21762.00
Net of receipts/(payments) 12248.57 0.00 0.00 12248.57 -1913.00
**----- End of picture text -----**
2 LT700003
## **Statement of assets and liabilities at the end of the year**
## **31st Dec 2023**
## **31st Dec 22**
**----- Start of picture text -----**
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 57,690.30 - - 57,690.30 48,348.00
Bank deposit account 71,267.07 - 71,267.07 68,770.00
Hampshire Trust Bank 85,000.00 - 85,000.00 85,000.00
Cambridge and Counties Bank
86,360.00 - 86,360.00 86,360.00
Cash/Floats 0.00 - - 0.00 0.00
Total cash funds 300,317.37 - - 300,317.37 288,478.00
Other monetary assets
Tax claim - - 0.00 0.00
Trade Debtors
34.41 - - 34.41 242.00
Insurance claim 0.00 - - 0.00 0.00
Sub total 34.41 - - 34.41 242.00
Investment assets
Investment property - detail 0.00 - - 0.00 0.00
Quoted investments 0.00 - - 0.00 0.00
Other investments - detail 0.00 - - 0.00 0.00
Sub total 0.00 - - 0.00 0.00
Non monetary assets for
charity's own use
Boats 3,814.00 - - 3,814.00 3,814.00
Shop stock 0.00 - - 0.00 0.00
Other stock 0.00 - - 0.00 0.00
Land and buildings 0.00 - - 0.00 0.00
Motor vehicles 0.00 - - 0.00 0.00
Scouting equipment, furniture etc 0.00 - - 0.00 0.00
Other 0.00 - - 0.00 0.00
Sub total 3,814.00 - - 3,814.00 3,814.00
Liabilities
Accounts not yet paid 3,448.00 - - 3,448.00 3,448.00
Expenses incurred but not invoiced 0.00 - - 0.00 0.00
Subscriptions not yet paid - - 0.00 0.00
Loan - detail 0.00 - - 0.00 0.00
Other liabilities 0.00 - - 0.00 0.00
Sub total 3,448.00 - - 3,448.00 3,448.00
**----- End of picture text -----**
3 LT700003
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examinerfs Report
Report to the tntsteesl
members of
1" Sutton Coldfield Sea Scouts
On accounts for the year
ended
Dec 31 St 2023
Chaiity no
(if any)
508682
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (°the Trusf) for the year ended
R•sponsibllltias and As the charity trustees of the Trust, y¢)u are responsible for preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (kne Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5){b) of th6 ACL
I have completed my examination. I confirm that no material matters have
come to my attents'on (other than that disclosed below ') in connection with
the examination %thich gives me cause to believe that in, any material
respect:
accounting racords wéré not képt in accordanca with $8ction 130 of
the Act or
the accounts do not accord the accounting records
Independent
examin8rfs statoment
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
prop6r understanding of the accounts to be reached.
. Please delete the woftls in the brnckets rf they do not apply.
Signed:
Date:
91312024
Name:
S Frisby
Relevant professional
qualification{s) or body
(if any):
Address:
8 Burton Old Road
Lichfield
WS13 8LJ
IER
October 2018