West Cross Community Association
- 2024/25 End of year summary report
The primary activity of the association continues to be the running of the West Cross Community Centre under licence from Swansea Council.
In 23/24 our main concern was the running costs of the centre. Our most significant costs being utilities and caretaker payroll which total over 80% of our expenditure. In 23/24 the council kindly supplemented our utility bills to partially offset the significant increase in the year. In 24/25 utility unit costs reduced by about 40%, but, with no council supplement, rose from £10,447 to £12,723.
We have reduced our utility costs by simple means such as not using all the lights in the sports hall and better control of the heating. We have also investigated ways to reduce our utility costs with LED lighting and better heating systems, however, the council are not willing to implement these changes and we cannot get grants for the work under the current license agreement with the council (which allows for termination with 3 months notice), which they are not willing to change.
During the year we have invested in improving the intruder alarm and monitoring to save £800 per year from 25/26. We have also changed our insurance arrangements to save £700 per year.
Use of the hall remains strong (see analysis below) with usage split evenly between the sports and main halls and between member and non-member groups. With the full year effect of the rates increase income increased by 40%.
The overall effect being a surplus of £14,000. This allows us to invest in the centre, however, we must note that 25% of our income comes from only 2 of our nonmember groups.
In the year we have invested some of this surplus in upgrading the car park with vegetation cut back and line marking, 2 new table tennis tables, automated fire doors for the kitchen and the upgraded intruder alarm.
As at 31/03/2025 the Association had outstanding liabilities of £10,000 (consisting of Swansea Council for car park (£5,300) and utilities (£2,215), PES intruder alarms (£681), Accountant (£400), PAYE / Pension (548) and memberships paid in advance (£1,212). Against these liabilities the Association has cash reserves of
£89,759 which is sufficient to protect the centre against any predictable spend or loss of income for 2 years.
Moving forward to 25/26, we will continue to look for ways to keep the centre on a solid financial footing which will allow us to continue to invest in improving the centre and providing a service to the local community.
The centre continues to run smoothly due to the hard work and significant effort put in by the committee and we thank them for their continued support. We are always looking for additional support and new committee members.
| member non- member member non- member Totals |
Hall | Hire £ Membership £ Hours Members |
|---|---|---|
| Sports Main |
9098 1896 1137 158 8498 0 425 |
|
| 17596 1896 1562 158 |
||
| 4456 2220 557 185 17251 0 863 |
||
| 21707 2220 1420 185 |
||
| 39303 4116 2982 343 |
West Cross Community Association (Registered Charity # 508636)
Financial Statements & Independent Chartered Accountants’ Report
For the year ended
31 March 2025
Tim Taylor & Co Ltd Chartered Accountants
9 Chapel Street Mumbles Swansea SA3 4NH
West Cross Community Association (Registered Charity # 508636)
Financial Statements
Year ended 31 March 2025
| Contents | Pages |
|---|---|
| Association information | 1 |
| Independent accountants’ report to the members | 2 |
| Balance sheet | 3 |
| Income and expenditure account | 4 |
| Notes to the financial statements | 5-6 |
West Cross Community Association (Registered Charity # 508636)
Association Information
Year ended 31 March 2025
| Chairman | Pamela Erasmus |
|---|---|
| Vice chair | Sara Keeton |
| Secretary | Judy Jones |
| Treasurer | David Jones |
| Booking Secretary | Sue Baron |
| Membership Secretary | Roy Craven |
| Health & Safety Officer | Pat Knox |
| Trustees | David Jones |
| Sara Keeton | |
| Pamela Erasmus | |
| Des Thomas | |
| Accountants | Tim Taylor & Co Ltd |
| 9 Chapel Street | |
| Mumbles | |
| Swansea | |
| SA3 4NH | |
| Bankers | HSBC Bank plc |
Page 1
West Cross Community Association
(Registered Charity # 508636)
Independent Chartered Accountants’ report to the members
Year ended 31 March 2025
In accordance with the engagement letter dated 9 May 2016 we have prepared for your approval the financial statements of West Cross Community Association which comprises the Income and Expenditure Account, the Balance Sheet and the related notes from the association's accounting records and from information and explanations you have given us.
As a member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook.
This report is made solely to you, in accordance with the terms of our engagement letter dated 9 May 2016. Our work has been undertaken solely to prepare for your approval the financial information of West Cross Community Association and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at icaew.com/compilation. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than West Cross Community Association and its committee for our work or for this report.
You have approved the financial information for the year ended 31 March 2025 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation.
……………………………………
Tim Taylor & Co Ltd
9 Chapel Street Swansea
SA3 4NH
… May 2025
Page 2
West Cross Community Association (Registered Charity # 508636)
Balance Sheet
As at 31 March 2025
| Notes Fixed assets Tangible assets 2 Current assets HSBC Treasurers account CCLA Fixed CCLA Investment Cash in hand Prepayments Current liabilities Amounts falling due within one year: Creditors and accruals Net current assets Total net assets Financed by: Accumulated Fund 3 Capital Financing Reserve |
2025 £ £ 378,679 55,698 14,792 19,087 74 140 89,791 10,358 79,433 458,112 114,112 344,000 458,112 |
2024 £ £ 372,136 44,223 14,412 20,017 57 200 78,909 5,754 73,155 445,291 101,291 344,000 445,291 |
2024 £ £ 372,136 44,223 14,412 20,017 57 200 78,909 5,754 73,155 445,291 101,291 344,000 445,291 |
|---|---|---|---|
| 89,791 10,358 |
78,909 5,754 |
||
| 101,291 344,000 |
|||
| 445,291 |
These financial statements were approved by the committee on ……………… and are signed on its behalf by:
Page 3
West Cross Community Association (Registered Charity # 508636)
Notes to the Financial Statements
For the year ended 31 March 2025
| Income Room hire/User groups Member fees Deposit bond and Bank interest Unrealised gain/(loss) on investment Other income Total Income Expenditure Caretaker/Cleaner wages Pension contributions Cleaning materials PAT testing Gas/electricity/water Key Deposit Refund General admin. Expenses Bank Charges Photocopying Telephones Insurance/accountancy PRS PAYE Security Expenditure before depreciation Surplus before depreciation Depreciation Net surplus for the year |
2025 £ £ 39,415 3,468 1,313 (551) 210 43,855 9,116 2,205 211 0 12,723 0 382 61 0 597 995 599 1,575 1,432 29,896 13,959 1,138 12,822 |
2024 £ £ 28,348 2,118 856 2,264 0 33,586 8,682 1,793 610 191 10,447 0 682 62 0 532 1,114 669 1,385 1,169 27,336 6,250 906 5,344 |
2024 £ £ 28,348 2,118 856 2,264 0 33,586 8,682 1,793 610 191 10,447 0 682 62 0 532 1,114 669 1,385 1,169 27,336 6,250 906 5,344 |
|---|---|---|---|
| 9,116 2,205 211 0 12,723 0 382 61 0 597 995 599 1,575 1,432 |
8,682 1,793 610 191 10,447 0 682 62 0 532 1,114 669 1,385 1,169 |
||
| 5,344 |
Page 4
1 Accounting policies
(i) Basis of accounting
The financial statements have been prepared in accordance with conventional historical cost and acceptable accounting principles and have not been adjusted to take account of either changes in general purchasing power or specific prices.
(ii) Depreciation
Depreciation has been calculated on the reducing balance basis to write off the net book value of fixed assets, other than the freehold land and buildings, over their expected economic lives at the following annual rates: Fixtures and fittings: 15% Equipment: 15%
It is considered the residual value of the property is greater than the carrying value due to increasing property values and the club's maintenance policy. On this basis it is not considered necessary to depreciate the freehold land and property.
Page 5
West Cross Community Association (Registered Charity # 508636)
Notes to the Financial Statements (continued)
For the year ended 31 March 2025
| Sports Hall Fixtures & fittings £ £ Cost At 1 April 2024 367,000 41,669 Additions 5,300 - At 31 March 2025 372,300 41,669 Depreciation At 1 April 2024 - 41,264 Charge for the year - 71 At 31 March 2025 - 41,335 Net Book Value At 31 March 2025 372,300 334 At 31 March 2024 367,000 405 Accumulated income and expenditure account 2025 £ At 1 April 101,291 Surplus/(Deficit) for the year 12,821 At 31 March 114,112 |
Equipment £ 36,094 2,381 38,475 31,363 1,067 32,430 6,045 4,731 |
Total £ 444,763 7,681 |
|---|---|---|
| 452,444 | ||
| 72,627 1,138 |
||
| 73,765 | ||
| 378,679 | ||
| 372,136 | ||
| 2024 £ 95,947 5,344 |
||
| 101,291 |
Page 6
West Cross Community Association (Registered Charity # 508636)
Financial Statements & Independent Chartered Accountants’ Report
For the year ended
31 March 2025
Tim Taylor & Co Ltd Chartered Accountants
9 Chapel Street Mumbles Swansea SA3 4NH
West Cross Community Association (Registered Charity # 508636)
Financial Statements
Year ended 31 March 2025
| Contents | Pages |
|---|---|
| Association information | 1 |
| Independent accountants’ report to the members | 2 |
| Balance sheet | 3 |
| Income and expenditure account | 4 |
| Notes to the financial statements | 5-6 |
West Cross Community Association (Registered Charity # 508636)
Association Information
Year ended 31 March 2025
| Chairman | Pamela Erasmus |
|---|---|
| Vice chair | Sara Keeton |
| Secretary | Judy Jones |
| Treasurer | David Jones |
| Booking Secretary | Sue Baron |
| Membership Secretary | Roy Craven |
| Health & Safety Officer | Pat Knox |
| Trustees | David Jones |
| Sara Keeton | |
| Pamela Erasmus | |
| Des Thomas | |
| Accountants | Tim Taylor & Co Ltd |
| 9 Chapel Street | |
| Mumbles | |
| Swansea | |
| SA3 4NH | |
| Bankers | HSBC Bank plc |
Page 1
West Cross Community Association
(Registered Charity # 508636)
Independent Chartered Accountants’ report to the members
Year ended 31 March 2025
In accordance with the engagement letter dated 9 May 2016 we have prepared for your approval the financial statements of West Cross Community Association which comprises the Income and Expenditure Account, the Balance Sheet and the related notes from the association's accounting records and from information and explanations you have given us.
As a member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook.
This report is made solely to you, in accordance with the terms of our engagement letter dated 9 May 2016. Our work has been undertaken solely to prepare for your approval the financial information of West Cross Community Association and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at icaew.com/compilation. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than West Cross Community Association and its committee for our work or for this report.
You have approved the financial information for the year ended 31 March 2025 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation.
……………………………………
Tim Taylor & Co Ltd
9 Chapel Street Swansea
SA3 4NH
… May 2025
Page 2
West Cross Community Association (Registered Charity # 508636)
Balance Sheet
As at 31 March 2025
| Notes Fixed assets Tangible assets 2 Current assets HSBC Treasurers account CCLA Fixed CCLA Investment Cash in hand Prepayments Current liabilities Amounts falling due within one year: Creditors and accruals Net current assets Total net assets Financed by: Accumulated Fund 3 Capital Financing Reserve |
2025 £ £ 378,679 55,698 14,792 19,087 74 140 89,791 10,358 79,433 458,112 114,112 344,000 458,112 |
2024 £ £ 372,136 44,223 14,412 20,017 57 200 78,909 5,754 73,155 445,291 101,291 344,000 445,291 |
2024 £ £ 372,136 44,223 14,412 20,017 57 200 78,909 5,754 73,155 445,291 101,291 344,000 445,291 |
|---|---|---|---|
| 89,791 10,358 |
78,909 5,754 |
||
| 101,291 344,000 |
|||
| 445,291 |
These financial statements were approved by the committee on ……………… and are signed on its behalf by:
Page 3
West Cross Community Association (Registered Charity # 508636)
Notes to the Financial Statements
For the year ended 31 March 2025
| Income Room hire/User groups Member fees Deposit bond and Bank interest Unrealised gain/(loss) on investment Other income Total Income Expenditure Caretaker/Cleaner wages Pension contributions Cleaning materials PAT testing Gas/electricity/water Key Deposit Refund General admin. Expenses Bank Charges Photocopying Telephones Insurance/accountancy PRS PAYE Security Expenditure before depreciation Surplus before depreciation Depreciation Net surplus for the year |
2025 £ £ 39,415 3,468 1,313 (551) 210 43,855 9,116 2,205 211 0 12,723 0 382 61 0 597 995 599 1,575 1,432 29,896 13,959 1,138 12,822 |
2024 £ £ 28,348 2,118 856 2,264 0 33,586 8,682 1,793 610 191 10,447 0 682 62 0 532 1,114 669 1,385 1,169 27,336 6,250 906 5,344 |
2024 £ £ 28,348 2,118 856 2,264 0 33,586 8,682 1,793 610 191 10,447 0 682 62 0 532 1,114 669 1,385 1,169 27,336 6,250 906 5,344 |
|---|---|---|---|
| 9,116 2,205 211 0 12,723 0 382 61 0 597 995 599 1,575 1,432 |
8,682 1,793 610 191 10,447 0 682 62 0 532 1,114 669 1,385 1,169 |
||
| 5,344 |
Page 4
1 Accounting policies
(i) Basis of accounting
The financial statements have been prepared in accordance with conventional historical cost and acceptable accounting principles and have not been adjusted to take account of either changes in general purchasing power or specific prices.
(ii) Depreciation
Depreciation has been calculated on the reducing balance basis to write off the net book value of fixed assets, other than the freehold land and buildings, over their expected economic lives at the following annual rates: Fixtures and fittings: 15% Equipment: 15%
It is considered the residual value of the property is greater than the carrying value due to increasing property values and the club's maintenance policy. On this basis it is not considered necessary to depreciate the freehold land and property.
Page 5
West Cross Community Association (Registered Charity # 508636)
Notes to the Financial Statements (continued)
For the year ended 31 March 2025
| Sports Hall Fixtures & fittings £ £ Cost At 1 April 2024 367,000 41,669 Additions 5,300 - At 31 March 2025 372,300 41,669 Depreciation At 1 April 2024 - 41,264 Charge for the year - 71 At 31 March 2025 - 41,335 Net Book Value At 31 March 2025 372,300 334 At 31 March 2024 367,000 405 Accumulated income and expenditure account 2025 £ At 1 April 101,291 Surplus/(Deficit) for the year 12,821 At 31 March 114,112 |
Equipment £ 36,094 2,381 38,475 31,363 1,067 32,430 6,045 4,731 |
Total £ 444,763 7,681 |
|---|---|---|
| 452,444 | ||
| 72,627 1,138 |
||
| 73,765 | ||
| 378,679 | ||
| 372,136 | ||
| 2024 £ 95,947 5,344 |
||
| 101,291 |
Page 6