## **West Cross Community Association** ## **- 2024/25 End of year summary report** The primary activity of the association continues to be the running of the West Cross Community Centre under licence from Swansea Council. In 23/24 our main concern was the running costs of the centre. Our most significant costs being utilities and caretaker payroll which total over 80% of our expenditure. In 23/24 the council kindly supplemented our utility bills to partially offset the significant increase in the year. In 24/25 utility unit costs reduced by about 40%, but, with no council supplement, rose from £10,447 to £12,723. We have reduced our utility costs by simple means such as not using all the lights in the sports hall and better control of the heating. We have also investigated ways to reduce our utility costs with LED lighting and better heating systems, however, the council are not willing to implement these changes and we cannot get grants for the work under the current license agreement with the council (which allows for termination with 3 months notice), which they are not willing to change. During the year we have invested in improving the intruder alarm and monitoring to save £800 per year from 25/26. We have also changed our insurance arrangements to save £700 per year. Use of the hall remains strong (see analysis below) with usage split evenly between the sports and main halls and between member and non-member groups. With the full year effect of the rates increase income increased by 40%. The overall effect being a surplus of £14,000. This allows us to invest in the centre, however, we must note that 25% of our income comes from only 2 of our nonmember groups. In the year we have invested some of this surplus in upgrading the car park with vegetation cut back and line marking, 2 new table tennis tables, automated fire doors for the kitchen and the upgraded intruder alarm. As at 31/03/2025 the Association had outstanding liabilities of £10,000 (consisting of Swansea Council for car park (£5,300) and utilities (£2,215), PES intruder alarms (£681), Accountant (£400), PAYE / Pension (548) and memberships paid in advance (£1,212). Against these liabilities the Association has cash reserves of £89,759 which is sufficient to protect the centre against any predictable spend or loss of income for 2 years. Moving forward to 25/26, we will continue to look for ways to keep the centre on a solid financial footing which will allow us to continue to invest in improving the centre and providing a service to the local community. The centre continues to run smoothly due to the hard work and significant effort put in by the committee and we thank them for their continued support. We are always looking for additional support and new committee members. |**member**
**non-**
**member**
**member**
**non-**
**member**
**Totals**|**Hall**|**Hire £**
**Membership**
**£**
**Hours**
**Members**| |---|---|---| ||**Sports**
**Main**|9098
1896
1137
158
8498
0
425| |||17596
1896
1562
158| |||4456
2220
557
185
17251
0
863| |||21707
2220
1420
185| |||39303
4116
2982
343| # **West Cross Community Association (Registered Charity # 508636)** # **Financial Statements & Independent Chartered Accountants’ Report** ## **For the year ended** **31 March 2025** Tim Taylor & Co Ltd Chartered Accountants 9 Chapel Street Mumbles Swansea SA3 4NH **West Cross Community Association (Registered Charity # 508636)** ## **Financial Statements** ## **Year ended 31 March 2025** |Contents|Pages| |---|---| |Association information|1| |Independent accountants’ report to the members|2| |Balance sheet|3| |Income and expenditure account|4| |Notes to the financial statements|5-6| ## **West Cross Community Association (Registered Charity # 508636)** ## **Association Information** ## **Year ended 31 March 2025** |Chairman|Pamela Erasmus| |---|---| |Vice chair|Sara Keeton| |Secretary|Judy Jones| |Treasurer|David Jones| |Booking Secretary|Sue Baron| |Membership Secretary|Roy Craven| |Health & Safety Officer|Pat Knox| |Trustees|David Jones| ||Sara Keeton| ||Pamela Erasmus| ||Des Thomas| |Accountants|Tim Taylor & Co Ltd| ||9 Chapel Street| ||Mumbles| ||Swansea| ||SA3 4NH| |Bankers|HSBC Bank plc| Page 1 ## **West Cross Community Association** ## **(Registered Charity # 508636)** ## **Independent Chartered Accountants’ report to the members** ## **Year ended 31 March 2025** In accordance with the engagement letter dated 9 May 2016 we have prepared for your approval the financial statements of West Cross Community Association which comprises the Income and Expenditure Account, the Balance Sheet and the related notes from the association's accounting records and from information and explanations you have given us. As a member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook. This report is made solely to you, in accordance with the terms of our engagement letter dated 9 May 2016. Our work has been undertaken solely to prepare for your approval the financial information of West Cross Community Association and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at icaew.com/compilation. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than West Cross Community Association and its committee for our work or for this report. You have approved the financial information for the year ended 31 March 2025 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation. …………………………………… Tim Taylor & Co Ltd 9 Chapel Street Swansea SA3 4NH … May 2025 Page 2 ## **West Cross Community Association (Registered Charity # 508636)** ## **Balance Sheet** ## **As at 31 March 2025** |Notes
**Fixed assets**
Tangible assets
2
**Current assets**
HSBC Treasurers account
CCLA Fixed
CCLA Investment
Cash in hand
Prepayments
**Current liabilities**
Amounts falling due within one
year:
Creditors and accruals
**Net current assets**
**Total net assets**
**Financed by:**
Accumulated Fund
3
Capital Financing Reserve|**2025**
**£**
**£**
378,679
55,698
14,792
19,087
74
140
89,791
10,358
79,433
458,112
114,112
344,000
458,112|**2024**
**£**
**£**
372,136
44,223
14,412
20,017
57
200
78,909
5,754
73,155
445,291
101,291
344,000
445,291|**2024**
**£**
**£**
372,136
44,223
14,412
20,017
57
200
78,909
5,754
73,155
445,291
101,291
344,000
445,291| |---|---|---|---| ||89,791
10,358|78,909
5,754|| ||||| ||||101,291
344,000| ||||445,291| These financial statements were approved by the committee on ……………… and are signed on its behalf by: Page 3 ## **West Cross Community Association (Registered Charity # 508636)** ## **Notes to the Financial Statements** ## **For the year ended 31 March 2025** |**Income**
Room hire/User groups
Member fees
Deposit bond and Bank interest
Unrealised gain/(loss) on investment
Other income
**Total Income**
**Expenditure**
Caretaker/Cleaner wages
Pension contributions
Cleaning materials
PAT testing
Gas/electricity/water
Key Deposit Refund
General admin. Expenses
Bank Charges
Photocopying
Telephones
Insurance/accountancy
PRS
PAYE
Security
**Expenditure before depreciation**
**Surplus before depreciation**
Depreciation
**Net surplus for the year**|**2025**
£
£
39,415
3,468
1,313
(551)
210
43,855
9,116
2,205
211
0
12,723
0
382
61
0
597
995
599
1,575
1,432
29,896
13,959
1,138
12,822|**2024**
£
£
28,348
2,118
856
2,264
0
33,586
8,682
1,793
610
191
10,447
0
682
62
0
532
1,114
669
1,385
1,169
27,336
6,250
906
5,344|**2024**
£
£
28,348
2,118
856
2,264
0
33,586
8,682
1,793
610
191
10,447
0
682
62
0
532
1,114
669
1,385
1,169
27,336
6,250
906
5,344| |---|---|---|---| ||9,116
2,205
211
0
12,723
0
382
61
0
597
995
599
1,575
1,432|8,682
1,793
610
191
10,447
0
682
62
0
532
1,114
669
1,385
1,169|| ||||| ||||5,344| Page 4 ## **1 Accounting policies** ## **(i) Basis of accounting** The financial statements have been prepared in accordance with conventional historical cost and acceptable accounting principles and have not been adjusted to take account of either changes in general purchasing power or specific prices. ## **(ii) Depreciation** Depreciation has been calculated on the reducing balance basis to write off the net book value of fixed assets, other than the freehold land and buildings, over their expected economic lives at the following annual rates: Fixtures and fittings: 15% Equipment: 15% It is considered the residual value of the property is greater than the carrying value due to increasing property values and the club's maintenance policy. On this basis it is not considered necessary to depreciate the freehold land and property. Page 5 **West Cross Community Association (Registered Charity # 508636)** ## **Notes to the Financial Statements (continued)** ## **For the year ended 31 March 2025** |Sports
Hall
Fixtures
& fittings
£
£
**Cost**
At 1 April 2024
367,000
41,669
Additions
5,300
-
**At 31 March 2025**
372,300
41,669
**Depreciation**
At 1 April 2024
-
41,264
Charge for the year
-
71
**At 31 March 2025**
-
41,335
**Net Book Value**
**At 31 March 2025**
372,300
334
**At 31 March 2024**
367,000
405
**Accumulated income and expenditure account**
**2025**
**£**
At 1 April
101,291
Surplus/(Deficit) for the year
12,821
**At 31 March**
114,112|Equipment
£
36,094
2,381
38,475
31,363
1,067
32,430
6,045
4,731|Total
£
444,763
7,681| |---|---|---| |||452,444| |||72,627
1,138| |||73,765| |||378,679| |||372,136| |||**2024**
**£**
95,947
5,344| |||101,291| Page 6 # **West Cross Community Association (Registered Charity # 508636)** # **Financial Statements & Independent Chartered Accountants’ Report** ## **For the year ended** **31 March 2025** Tim Taylor & Co Ltd Chartered Accountants 9 Chapel Street Mumbles Swansea SA3 4NH **West Cross Community Association (Registered Charity # 508636)** ## **Financial Statements** ## **Year ended 31 March 2025** |Contents|Pages| |---|---| |Association information|1| |Independent accountants’ report to the members|2| |Balance sheet|3| |Income and expenditure account|4| |Notes to the financial statements|5-6| ## **West Cross Community Association (Registered Charity # 508636)** ## **Association Information** ## **Year ended 31 March 2025** |Chairman|Pamela Erasmus| |---|---| |Vice chair|Sara Keeton| |Secretary|Judy Jones| |Treasurer|David Jones| |Booking Secretary|Sue Baron| |Membership Secretary|Roy Craven| |Health & Safety Officer|Pat Knox| |Trustees|David Jones| ||Sara Keeton| ||Pamela Erasmus| ||Des Thomas| |Accountants|Tim Taylor & Co Ltd| ||9 Chapel Street| ||Mumbles| ||Swansea| ||SA3 4NH| |Bankers|HSBC Bank plc| Page 1 ## **West Cross Community Association** ## **(Registered Charity # 508636)** ## **Independent Chartered Accountants’ report to the members** ## **Year ended 31 March 2025** In accordance with the engagement letter dated 9 May 2016 we have prepared for your approval the financial statements of West Cross Community Association which comprises the Income and Expenditure Account, the Balance Sheet and the related notes from the association's accounting records and from information and explanations you have given us. As a member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook. This report is made solely to you, in accordance with the terms of our engagement letter dated 9 May 2016. Our work has been undertaken solely to prepare for your approval the financial information of West Cross Community Association and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at icaew.com/compilation. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than West Cross Community Association and its committee for our work or for this report. You have approved the financial information for the year ended 31 March 2025 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation. …………………………………… Tim Taylor & Co Ltd 9 Chapel Street Swansea SA3 4NH … May 2025 Page 2 ## **West Cross Community Association (Registered Charity # 508636)** ## **Balance Sheet** ## **As at 31 March 2025** |Notes
**Fixed assets**
Tangible assets
2
**Current assets**
HSBC Treasurers account
CCLA Fixed
CCLA Investment
Cash in hand
Prepayments
**Current liabilities**
Amounts falling due within one
year:
Creditors and accruals
**Net current assets**
**Total net assets**
**Financed by:**
Accumulated Fund
3
Capital Financing Reserve|**2025**
**£**
**£**
378,679
55,698
14,792
19,087
74
140
89,791
10,358
79,433
458,112
114,112
344,000
458,112|**2024**
**£**
**£**
372,136
44,223
14,412
20,017
57
200
78,909
5,754
73,155
445,291
101,291
344,000
445,291|**2024**
**£**
**£**
372,136
44,223
14,412
20,017
57
200
78,909
5,754
73,155
445,291
101,291
344,000
445,291| |---|---|---|---| ||89,791
10,358|78,909
5,754|| ||||| ||||101,291
344,000| ||||445,291| These financial statements were approved by the committee on ……………… and are signed on its behalf by: Page 3 ## **West Cross Community Association (Registered Charity # 508636)** ## **Notes to the Financial Statements** ## **For the year ended 31 March 2025** |**Income**
Room hire/User groups
Member fees
Deposit bond and Bank interest
Unrealised gain/(loss) on investment
Other income
**Total Income**
**Expenditure**
Caretaker/Cleaner wages
Pension contributions
Cleaning materials
PAT testing
Gas/electricity/water
Key Deposit Refund
General admin. Expenses
Bank Charges
Photocopying
Telephones
Insurance/accountancy
PRS
PAYE
Security
**Expenditure before depreciation**
**Surplus before depreciation**
Depreciation
**Net surplus for the year**|**2025**
£
£
39,415
3,468
1,313
(551)
210
43,855
9,116
2,205
211
0
12,723
0
382
61
0
597
995
599
1,575
1,432
29,896
13,959
1,138
12,822|**2024**
£
£
28,348
2,118
856
2,264
0
33,586
8,682
1,793
610
191
10,447
0
682
62
0
532
1,114
669
1,385
1,169
27,336
6,250
906
5,344|**2024**
£
£
28,348
2,118
856
2,264
0
33,586
8,682
1,793
610
191
10,447
0
682
62
0
532
1,114
669
1,385
1,169
27,336
6,250
906
5,344| |---|---|---|---| ||9,116
2,205
211
0
12,723
0
382
61
0
597
995
599
1,575
1,432|8,682
1,793
610
191
10,447
0
682
62
0
532
1,114
669
1,385
1,169|| ||||| ||||5,344| Page 4 ## **1 Accounting policies** ## **(i) Basis of accounting** The financial statements have been prepared in accordance with conventional historical cost and acceptable accounting principles and have not been adjusted to take account of either changes in general purchasing power or specific prices. ## **(ii) Depreciation** Depreciation has been calculated on the reducing balance basis to write off the net book value of fixed assets, other than the freehold land and buildings, over their expected economic lives at the following annual rates: Fixtures and fittings: 15% Equipment: 15% It is considered the residual value of the property is greater than the carrying value due to increasing property values and the club's maintenance policy. On this basis it is not considered necessary to depreciate the freehold land and property. Page 5 **West Cross Community Association (Registered Charity # 508636)** ## **Notes to the Financial Statements (continued)** ## **For the year ended 31 March 2025** |Sports
Hall
Fixtures
& fittings
£
£
**Cost**
At 1 April 2024
367,000
41,669
Additions
5,300
-
**At 31 March 2025**
372,300
41,669
**Depreciation**
At 1 April 2024
-
41,264
Charge for the year
-
71
**At 31 March 2025**
-
41,335
**Net Book Value**
**At 31 March 2025**
372,300
334
**At 31 March 2024**
367,000
405
**Accumulated income and expenditure account**
**2025**
**£**
At 1 April
101,291
Surplus/(Deficit) for the year
12,821
**At 31 March**
114,112|Equipment
£
36,094
2,381
38,475
31,363
1,067
32,430
6,045
4,731|Total
£
444,763
7,681| |---|---|---| |||452,444| |||72,627
1,138| |||73,765| |||378,679| |||372,136| |||**2024**
**£**
95,947
5,344| |||101,291| Page 6