2023-07-31-accounts

Trustees' Annual Report for theperiod
From	Period start date			To	Period end date
	1st	August	2022		31st	July	2023

Reference and administration details

Charity name Harrogate Grammar School Parent-Teacher Association Other names charity is known by Harrogate Grammar School PTA Registered charity number 508520 Charity’s principal address Harrogate Grammar School Arthurs Avenue Harrogate

Postcode HG2 0DZ

Names of the charity trustees on date of approval of Trustees’ Annual Report

	Trustee name	Office	Dates acted if not for whole year
1	Rhona Johnston	Chair
2	Angela Wilson	Treasurer
3	Brian O’Grady	Secretary	Appointed 09/05/2023

Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)

Name	Dates acted if not for whole year
Naomi Hall	Resigned 09/05/2023

Structure, governance and management

Type of governing document Trustee recruitment and appointment

Constitution adopted 2009

All members of the Committee are trustees of the charity. Nominations for election to the Committee may be made by any Member of the Association and seconded by another. Committee members are elected at the AGM and hold office until the next AGM. Committee members have the power to co-opt other Committee Members at any time, and co-opted Committee Members shall serve until the date of the next AGM.

Objectives and activities

Charitable purposes The PTA aims to advance the education of students in the school, in particular by: - Developing effective relationships between the staff, parents and others associated with the school - Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils Summary of the main activities The PTA’s main activity is to raise funds which are passed on to the undertaken by the charity to further school to support and benefit pupils. its charitable purposes for the public benefit Our main fundraising activities are social events held at the school (quizzes, Burns Night supper and one-off events), raffles and used uniform sales. The school requests funds through a bid process and bids are approved if they meet our charitable objectives of supporting pupils and enhancing their education.

Statement confirming whether the trustees have had regard to the All trustees have had regard to the guidance issued by the Charity guidance issued by the Charity Commission on public benefit. Commission on public benefit

Achievements and performance

Summary of the main achievements of the charity during the financial period

Main fundraising achievements:

• Three quizzes raised a total of £4000

• Donations at the school music concerts raised over £700 to fund support for music students

• Christmas and Summer Raffles together raised over £1800

• Used uniform sales raised over £4300

• A new Wine Tasting event raised £300

• The Burns Night Supper raised over £9500 for the PE department

Funding provided to school:

• Paid for the annual visit by “The Owl Man” as part of Y7 science lessons

• Purchased summer reading books for all new Y7 students

• • Purchased reusable water bottles for all new Y7 students

Financial review

Brief statement of the charity’s policy on reserves

The PTA needs reserves for the following reasons:

• To ensure that the PTA has sufficient working capital to carry out its day to day activities;

• To protect again significant fluctuations in income;

• To provide the funds required to wind-up the business in the event that the PTA as a charity was no longer a going concern.

The PTA Committee has agreed the following target reserves levels:

• Minimum “general” reserves equivalent to 18 months operating costs

• Plus “additional” reserves in the event of there being significant unforeseen fluctuations in annual income levels

• Details of any deficit N/A

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Rhona Johnston Angela Wilson Position (e.g. Chair) Chair Treasurer Date 23/01/2025 23/01/2025

Independent Examiner’s Report to the trustees of Harrogate Grammar School PTA

I report to the trustees on my examination of the accounts of the Harrogate Grammar School PTA (the Trust) for the year ended 31[st] July 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

attention in connection with the examination giving me cause to believe that in any material respect:

1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. The accounts do not accord with those records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Rachel Berry

Address: HG2 9QG, Harrogate

Date: 23/01/2025

Charity Name No (if any) Harrogate Grammar School Parent-Teacher Association 508520

Receipts and payments accounts For the period Period start date Period end date To from 01/08/2022 31/07/2023

CC16a

Section A Receipts and payments

Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Fundraising Activities 12,447 13,225 - 25,672 18,408 Cash donations 502 - 502 - Bank Interest 74 - - 74 2 Sub total (Gross income for AR) 12,521 13,727 - 26,248 18,410 ~~== >>>~~ A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - Total receipts 12,521 13,727 - 26,248 18,410 ~~——————~~ A3 Payments Fundraising costs 1,337 2,220 - 3,557 3,665 Funds paid to school 2,899 - - 2,899 15,994 Insurance / PTA-UK Subscription 140 - - 140 128 Bank Charges 80 - - 80 - - - - - - - - - - - - - - - - - - - - - - - - - - Sub total 4,456 2,220 - 6,676 19,787 ~~22S~~ A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - Total payments 4,456 2,220 - 6,676 19,787 ~~—————~~ Net of receipts/(payments) 8,065 11,507 - 19,572 - 1,377 A5 Transfers between funds - - - - - A6 Cash funds last year end 13,597 - - 13,597 14,975 Cash funds this year end 21,662 11,507 - 33,169 13,598 Section B Statement of assets and liabilities at the end of the period ~~===~~ Unrestricted Restricted funds Endowment Categories Details funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds Bank accounts 21,662 11,507 - - - - - - - Total cash funds_ 21,662 11,507 - ~~—====~~ (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted funds Endowment funds funds Details 1 to nearest £ to nearest £ 19/01/2025 to nearest £

CCXX R1 accounts (SS)

B2 Other monetary assets	Amounts owed from school		826				-		-
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	Details		Fund to which asset belongs			Cost (optional)			Current value (optional)
B3 Investment assets							-		-
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	Details		Fund to which asset belongs			Cost (optional)			Current value (optional)
B4 Assets retained for the							-		-
charity’s own use							-		-
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			Fund to which			Amount due			When due
	Details		liability relates			(optional)			(optional)
B5 Liabilities	Expenses owed to trustees		Unrestricted Fund			1,683
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Signed by one or two trustees on behalf of all the trustees	Signature		Print	Name					Date of approval
			Rhona Johnson						23/01/2023
			Angela Wilson						23/01/2023

CCXX R2 accounts (SS)

19/01/2025

2