|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report for theperiod**||||||||
|**From**|Period start date|||To|Period end date|||
||**1st**|**August**|**2022**||**31st**|**July**|**2023**|



## **Reference and administration details** 

**Charity name** Harrogate Grammar School Parent-Teacher Association **Other names charity is known by** Harrogate Grammar School PTA **Registered charity number** 508520 **Charity’s principal address** Harrogate Grammar School Arthurs Avenue Harrogate 

**Postcode** HG2 0DZ 

**Names of the charity trustees on date of approval of Trustees’ Annual Report** 

||**Trustee name**|**Office**|**Dates acted if**<br>**not for whole year**|
|---|---|---|---|
|**1**|Rhona Johnston|Chair||
|**2**|Angela Wilson|Treasurer||
|**3**|Brian O’Grady|Secretary|Appointed 09/05/2023|



**Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)** 

|**Name**|**Dates acted if not for whole year**|
|---|---|
|Naomi Hall|Resigned 09/05/2023|
|||
|||



## **Structure, governance and management** 

|**Type of governing document**<br>**Trustee recruitment and appointment**|Constitution adopted 2009|
|---|---|
||All members of the Committee are trustees of the charity.<br>Nominations for election to the Committee may be made by any Member<br>of the Association and seconded by another.<br>Committee members are elected at the AGM and hold office until the<br>next AGM.<br>Committee members have the power to co-opt other Committee<br>Members at any time, and co-opted Committee Members shall serve<br>until the date of the next AGM.|





## **Objectives and activities** 

**Charitable purposes** The PTA aims to advance the education of students in the school, in particular by: - Developing effective relationships between the staff, parents and others associated with the school - Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils **Summary of the main activities** The PTA’s main activity is to raise funds which are passed on to the **undertaken by the charity to further** school to support and benefit pupils. **its charitable purposes for the public benefit** Our main fundraising activities are social events held at the school (quizzes, Burns Night supper and one-off events), raffles and used uniform sales. The school requests funds through a bid process and bids are approved if they meet our charitable objectives of supporting pupils and enhancing their education. 

**Statement confirming whether the trustees have had regard to the** All trustees have had regard to the guidance issued by the Charity **guidance issued by the Charity** Commission on public benefit. **Commission on public benefit** 

## **Achievements and performance** 

**Summary of the main achievements of the charity during the financial period** 

Main fundraising achievements: 

- Three quizzes raised a total of £4000 

- Donations at the school music concerts raised over £700 to fund support for music students 

- Christmas and Summer Raffles together raised over £1800 

- Used uniform sales raised over £4300 

- A new Wine Tasting event raised £300 

- The Burns Night Supper raised over £9500 for the PE department 

Funding provided to school: 

- Paid for the annual visit by “The Owl Man” as part of Y7 science lessons 

- Purchased summer reading books for all new Y7 students 

- - Purchased reusable water bottles for all new Y7 students 



## **Financial review** 

## **Brief statement of the charity’s policy on reserves** 

The PTA needs reserves for the following reasons: 

- To ensure that the PTA has sufficient working capital to carry out its day to day activities; 

- To protect again significant fluctuations in income; 

- To provide the funds required to wind-up the business in the event that the PTA as a charity was no longer a going concern. 

The PTA Committee has agreed the following target reserves levels: 

   - Minimum “general” reserves equivalent to 18 months operating costs 

- Plus “additional” reserves in the event of there being significant unforeseen fluctuations in annual income levels 

- **Details of any deficit** N/A 

## **Declaration** 

## **The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Rhona Johnston Angela Wilson **Position (e.g. Chair)** Chair Treasurer **Date** 23/01/2025 23/01/2025 



## **Independent Examiner’s Report to the trustees of Harrogate Grammar School PTA** 

I report to the trustees on my examination of the accounts of the Harrogate Grammar School PTA (the Trust) for the year ended 31[st] July 2023. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

attention in connection with the examination giving me cause to believe that in any material respect: 

1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 

2. The accounts do not accord with those records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Signed: 


Name: Rachel Berry 

Address: HG2 9QG, Harrogate 

Date: 23/01/2025 



**Charity Name No (if any) Harrogate Grammar School Parent-Teacher Association 508520** 

**Receipts and payments accounts For the period** Period start date Period end date **To from** 01/08/2022 31/07/2023 

## **CC16a** 

## **Section A Receipts and payments** 

**Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest      £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts** Fundraising Activities **12,447 13,225 - 25,672 18,408** Cash donations **502 - 502 -** Bank Interest **74 - - 74 2** _**Sub total** (Gross income for AR)_ **12,521 13,727 - 26,248 18,410** ~~== >>>~~ **A2 Asset and investment sales, (see table). - - - - - - - - -** _**Sub total**_ **-** _**Total receipts**_ **12,521 13,727 - 26,248 18,410** ~~——————~~ **A3 Payments** Fundraising costs **1,337 2,220 - 3,557 3,665** Funds paid to school **2,899 - - 2,899 15,994** Insurance / PTA-UK Subscription **140 - - 140 128** Bank Charges **80 - - 80 - - - - - - - - - - - - - - - - - - - - - - - - - -** _**Sub total**_ **4,456 2,220 - 6,676 19,787** ~~22S~~ **A4 Asset and investment purchases, (see table) - - - - - - - -** _**Sub total**_ **-** _**Total payments**_ **4,456 2,220 - 6,676 19,787** ~~—_————~~ _**Net of receipts/(payments)**_ **8,065 11,507 - 19,572 -                1,377 A5 Transfers between funds - - - - - A6 Cash funds last year end 13,597 -                            - 13,597 14,975** _**Cash funds this year end**_ **21,662 11,507 -                    33,169 13,598 Section B Statement of assets and liabilities at the end of the period** ~~===~~ **Unrestricted Restricted funds Endowment Categories Details funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Bank accounts **21,662 11,507 - - - - - - -** _**Total cash funds**_ **21,662 11,507 -** ~~—====~~ (agree balances with receipts and payments account(s)) OK OK OK **Unrestricted Restricted funds Endowment funds funds Details** 1 **to nearest £ to nearest £** 19/01/2025 **to nearest £** 

CCXX R1 accounts (SS) 



|**B2 Other monetary assets**|Amounts owed from school||**826**||||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|
||||**-**||||**-**||**-**|
||||**-**||||**-**||**-**|
||||**-**||||**-**||**-**|
||||**-**||||**-**||**-**|
||||**-**||||**-**||**-**|
||**Details**||**Fund to which asset**<br>**belongs**|||**Cost (optional)**|||**Current value**<br>**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||**Details**||**Fund to which asset**<br>**belongs**|||**Cost (optional)**|||**Current value**<br>**(optional)**|
|**B4 Assets retained for the**|||||||**-**||**-**|
|**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||**Fund to which**|||**Amount due**|||**When due**|
||**Details**||**liability relates**|||**(optional)**|||**(optional)**|
|**B5 Liabilities**|Expenses owed to trustees||Unrestricted Fund|||**1,683**||||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|Signed by one or two trustees on<br>behalf of all the trustees|Signature||Print|Name|||||Date of approval|
||||Rhona Johnson||||||23/01/2023|
||||Angela Wilson||||||23/01/2023|



CCXX R2 accounts (SS) 

19/01/2025 

2