Haxby Village Hall (Charity Number: 508205) Trustees Annual Report & Financial Statements for the year ended 31st March 2024 Charity accounts preparation & independent examination service
Haxby Village Hall (Charlty Number: 5082051 Contents Index Page Report of the Trustees Independent Examiner's Report Receipts & Payments Accounts Statement of Assets and Liabilities Notes to the Accounts
Trustees. Annual Report From: 1st Aprll 2023 To: 318t March 2024 Charity's full name Haxby Village Hall Reglsterad Charlty number 508205 Ob ectlves and activities Summary of the purposes of the charlty sat out In It8 governing document The property shall be held in trust for the purpose of a Village Hall for the use of the Parish without distinction of political, religious or other opinions. Summary of the maln actlvltle8 In relatlon to tho88 purpo898 for the public n•fIt, In partlcular, the actlvlties, proJoct8 or 8•rvlc•8 Id•ntlfled In the accounts The Village Hall is maintained to provide facilities for the community including local organisations, charities and businesses. It can be used for classes, parties, fundraising events, meetings, leisure 8Ctivities and entertainment as well as for any other purpose as permitted by the premises licence. The trustees consider that they have complied with their dulles to have due r8gard to the public benefit guidance pub115hed by the Charity Commission. Achlevemonts and erformance Summary of tho maln achlevements of the charlty, Identifylng the dlfference the charty'8 work ha8 made to the clrcumstanc88 of Its b•neflclarl08 and any wlder beneflts to 8oclety as a whole. The hall continues to be a popular venue in the community. Funding has been received again this year to put on activities for children in the school holidays.
Financial review Revlaw of the charlty'8 financial position at the end of the period The hall continues to make a surplus and maintain a healthy reseNe. Statoment explaining the policy for holding reserves stating why they are held The reserves policy ststes that in addition to our restricted funds we will be holding reserves of £10,000 which would cover three months of running costs and emergency works. This was increased to £12,000 on 16th June 2016 by transferring £2,000 from the Community alc . These funds remain in place. Amount of reserve8 held £40,138 of unrestricted reserve of which £12,000 has been designated. Raa80n8 for holdlng zero re8erve8 NIA Fund8 matsrlally In deficlt None Explanatlon of any uncertalntlos about the charlty contlnulng as a golng concarn There are no uncertanties Structurn overnance and mana ement Do8crlptlon of the charlty'8 trusts Type of governlng document (0.0. trust dead, royal chartor) Trust Deed dated 0910811978 How the charlty is ¢on8tituted (o.g unincorporated a880clatlon, CIO) Unincorporated association. Trustee 6electlon methods Includlng Trustees Step down at the AGM but may offer themselves for detalls of any con8titutional reappointment at ttte AGM. Additional trustees can be appointed provlsion8 e.g. èlaction to post or at a meeting of the existing trustees during the year. All trustees name of any per80n or body gntitlod must provide a personal statement as required by the charity's to appolnt one or more trustees "Conflict of Interest Policy" and are required to complete a "Dedaration of eligibility for newly appointed trustees.
Reference and admlnlstration dotslls Charity's full nam6 Haxby Village Hall Other names tho charity is known by Haxby Memorial Hall Charlty's principal address 16, The Village Haxby York Po8tcode Y032 3HT Names of the tru8tees who mana e the charl ameo person or 8ntltl&d to appolnt trusteo Offlce Ilf any) Dates acted If not for whol8 yoar Trusteg name David Beal David Flower Lorraine Ford Sheila Wright Ellen Samuel John Clithero Chair Treasurer Secretary Name of tru8tee8 holdlng tltle to property belonging to the ¢harlty NIA Name8 and addre88e8 of advl88r8 of advl•or Namo OPTIONAL Addre88 Independent Examlner Karen Wood ACMA Outsource Accountancy SeNices and Independent Examinations 2 Galligap Lane, Osbaldwick York Y010 3NR Namo of chl•f •xoCUtlvo or name8 of senlor staff mombor8 D•¢laratlon Tha trustees declare that they havo approved the Tru8to•8 Annual Report and AcGounts Slgned on behalf of tho charlty's trustees Signaturo LCIdKKC(d Full Nam8 LOQLAI£ fooD . Posltlon ¥0&eLlEEL Date 2811125.
Inde endent examlnerfs re ort to the trustees of Haxb Villa e Hall I report on the accounts of: for the year ended: ResponslbllltSes and basls of report Haxby Village Hall 31st March 2024 which are set out on pages 5 to 8. As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Charity's account5 carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{51(b) of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: i accountin8 records were not kept in respect of the Trust as required by section 130 of the Act; or 2 the accounts do not accord with those records I have no concerns and have come across no other matters in connection wlth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 2910112025 Karen Wood (ACMA) Outsource independent examlnation servlce The Hiscox Building Peasholme Green York YOI 7PR Date:
Haxby Village Hall (Charity Number: 5082051 Recelpts & payments accounts for the year endlng: 31st March 2024 2024 Total fund5 2023 Total funds Unrestricted funds Restricted funds Receipts Hire income Rental & utilitles income Donations & fundraising Grants received Bank interest Total recelpts 37,480 11,198 37,480 11,198 3,378 9,149 329 30,266 13,432 6,167 20,290 94 3,378 6,189 2,960 329 Payments Salary costs Caretaker's house - repairs & utilities Hall- running costs Hall insurance Hall Utilities & room hire costs Hall - repairs & maintenance Hall decoration & improvement Website, advertising & IT costs Cleaning & waste costs Holiday events & activities Foodbank food & costs Administration & office costs Independent examiner's fee Refunds of deposit Bank charges Total payments Net of receipts/(payments) Transfer between funds Balance brought forward Balance carried forward 16,261 492 171 4,159 7,006 4,567 1,818 2,090 2,990 3,000 19,261 492 171 4,159 7,006 6,830 1,818 2,090 2,990 754 2,028 2,410 370 779 66 19,398 451 269 2,806 5,699 6,748 55,205 1,970 3,937 2,260 2,716 1,806 300 845 40 104 450 2,263 754 2,028 2,410 370 779 66 8,788 4,238 27.112 1,522 (4,2381 7.110 10,310 {34,201) 34.222 68,423 40,138 44.532 34,222
Haxby Vlllage Hall (Charity Number: 508205) Statement of assets and liabilltles at: 31st March 2024 2024 Total funds 2023 Total funds Unrestricted funds Restricted funds Assets Cash at bank and in hand Current bank account BMM (Roofl account Esaver account Paypal Petty cash 14,163 59 24,434 742 740 4,394 18,557 59 24,434 742 740 16,481 58 17,107 36 540 2024 Total funds 2023 Total funds Unrestrlcted funds Restrlcted funds Llabilities Independent examination fee 400 400 400 400 370 370
Haxby Village Hall (Charity Number: 508205) Notes to the accounts for the year ended: l. Basis of accounts 31st March 2024 The Trustees have taken advantage of section 144121 of the Charities Act 2011 and prepared the accounts on a receipts and payments basis. 2. Funds analysis 2.1 Restrlcted funds Fund name Foodbank projert Holiday activity fund CYC Purpose Dellvery of food to those In need Funding from CYC, Haxby Town Council & Wiggington PA to provide activities In Summer, Christmas & Easter holidays Funding from CYC & Miller's grant to provide a warm, safe place to 80 Towards equipment renewals & improvements Warm spaces CYC Hall improvements Coop Contrlbution to foodbank prolect Towards Hall costs Aroma Fund 2.2 Movement of major Balance blfwd Incomln8 Resources Trjnsfers resources expended Balance clfwd ' Unrestricted funds General funds Designated funds 15,112 12,000 27,112 51,967 43,179 4,238 28,138 12,000 40,138 51,967 43,179 4.238 Restrlcted funds Foodbank project Holiday activity fund CYC Warm spaces CYC Hall improvements Coop Haxby Town Councll Wiggington PA Aroma fund 2,709 1,686 1,680 1,035 3,378 3,857 3,000 805 1,680 333 1,412 215 350 250 3,087 500 14,2381 702 105 1,517 215 350 250 9,567 7,110 4,238 4,394 Total funds 34,222 61,534 51,224 44,532 A transfer has beeen made from the HAF fund to unrestricted funds to reflect the cost of room hire when using the hall for these activities.
Approval of accounts for the year ended: 31st March 2024 The report and accounts were approved at a meeting of the Trustees held on: %Trl (JIJL)@ IJ2J. Date LcK{L fo(d 2SlI125 Slgned for and on behalf of the trus Date LaeLJ lfvJ£ Prlnt name i oa]DLJQEL. Positlon le.8. Chair etc)