Haxby Village Hall
(Charity Number: 508205)
Trustees Annual Report & Financial Statements
for the year ended
31st March 2024
Charity accounts preparation &
independent examination service

Haxby Village Hall
(Charlty Number: 5082051
Contents
Index
Page
Report of the Trustees
Independent Examiner's Report
Receipts & Payments Accounts
Statement of Assets and Liabilities
Notes to the Accounts

Trustees. Annual Report
From: 1st Aprll 2023
To:
318t March 2024
Charity's full name
Haxby Village Hall
Reglsterad Charlty number
508205
Ob
ectlves and activities
Summary of the purposes of the charlty sat out In It8 governing document
The property shall be held in trust for the purpose of a Village Hall for the use of the Parish without
distinction of political, religious or other opinions.
Summary of the maln actlvltle8 In relatlon to tho88 purpo898 for the public ￿n•fIt, In partlcular, the
actlvlties, proJoct8 or 8•rvlc•8 Id•ntlfled In the accounts
The Village Hall is maintained to provide facilities for the community including local organisations, charities
and businesses. It can be used for classes, parties, fundraising events, meetings, leisure 8Ctivities and
entertainment as well as for any other purpose as permitted by the premises licence.
The trustees consider that they have complied with their dulles to have due r8gard to the public benefit
guidance pub115hed by the Charity Commission.
Achlevemonts and erformance
Summary of tho maln achlevements of the charlty, Identifylng the dlfference the charty'8 work ha8
made to the clrcumstanc88 of Its b•neflclarl08 and any wlder beneflts to 8oclety as a whole.
The hall continues to be a popular venue in the community. Funding has been received again this year to
put on activities for children in the school holidays.

Financial review
Revlaw of the charlty'8 financial position at the end of the period
The hall continues to make a surplus and maintain a healthy reseNe.
Statoment explaining the policy for holding reserves stating why they are held
The reserves policy ststes that in addition to our restricted funds we will be holding reserves of £10,000
which would cover three months of running costs and emergency works. This was increased to £12,000 on
16th June 2016 by transferring £2,000 from the Community alc . These funds remain in place.
Amount of reserve8 held
£40,138 of unrestricted reserve of which £12,000 has been designated.
Raa80n8 for holdlng zero re8erve8
NIA
Fund8 matsrlally In deficlt
None
Explanatlon of any uncertalntlos about the charlty contlnulng as a golng concarn
There are no uncertanties
Structurn
overnance and mana
ement
Do8crlptlon of the charlty'8 trusts
Type of governlng document
(0.0. trust dead, royal chartor)
Trust Deed dated 0910811978
How the charlty is ¢on8tituted
(o.g unincorporated a880clatlon, CIO)
Unincorporated association.
Trustee 6electlon methods Includlng Trustees Step down at the AGM but may offer themselves for
detalls of any con8titutional
reappointment at ttte AGM. Additional trustees can be appointed
provlsion8 e.g. èlaction to post or
at a meeting of the existing trustees during the year. All trustees
name of any per80n or body gntitlod
must provide a personal statement as required by the charity's
to appolnt one or more trustees
"Conflict of Interest Policy" and are required to complete a
"Dedaration of eligibility for newly appointed trustees.

Reference and admlnlstration dotslls
Charity's full nam6
Haxby Village Hall
Other names tho charity is known by Haxby Memorial Hall
Charlty's principal address
16, The Village
Haxby
York
Po8tcode Y032 3HT
Names of the tru8tees who mana
e the charl
ameo
person
or
8ntltl&d to appolnt trusteo
Offlce Ilf any)
Dates acted If not for
whol8 yoar
Trusteg name
David Beal
David Flower
Lorraine Ford
Sheila Wright
Ellen Samuel
John Clithero
Chair
Treasurer
Secretary
Name of tru8tee8 holdlng tltle to property belonging to the ¢harlty
NIA
Name8 and addre88e8 of advl88r8
of advl•or
Namo
OPTIONAL
Addre88
Independent
Examlner
Karen Wood ACMA
Outsource Accountancy SeNices and Independent
Examinations
2 Galligap Lane, Osbaldwick
York
Y010 3NR
Namo of chl•f •xoCUtlvo or name8 of senlor staff mombor8
D•¢laratlon
Tha trustees declare that they havo approved the Tru8to•8 Annual Report and AcGounts
Slgned on behalf of tho charlty's trustees
Signaturo LCId￿K￿KC(d
Full Nam8 LOQLAI￿£ fooD .
Posltlon ¥0&￿e￿LlEEL
Date
2811125.

Inde
endent examlnerfs re
ort to the trustees of Haxb Villa
e Hall
I report on the accounts of:
for the year ended:
ResponslbllltSes and basls of report
Haxby Village Hall
31st March 2024
which are set out on pages 5 to 8.
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 {'the Act,).
I report in respect of my examination of the Charity's account5 carried out under section 145 of
the 2011 Act and in carrying out my examination I have followed all the applicable Directions
given by the Charity Commission under section 145{51(b) of the Act.
Independent examlner's statement
I have completed my examination. I confirm that no material matters have come to my attention
in connection with the examination giving me cause to believe that in any material respect:
i accountin8 records were not kept in respect of the Trust as required by section 130 of
the Act; or
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection wlth the examination
to which attention should be drawn in this report in order to enable a proper understanding of
the accounts to be reached.
2910112025
Karen Wood (ACMA)
Outsource independent examlnation
servlce
The Hiscox Building
Peasholme Green
York YOI 7PR
Date:

Haxby Village Hall
(Charity Number: 5082051
Recelpts & payments accounts for the year endlng:
31st March 2024
2024
Total
fund5
2023
Total
funds
Unrestricted
funds
Restricted
funds
Receipts
Hire income
Rental & utilitles income
Donations & fundraising
Grants received
Bank interest
Total recelpts
37,480
11,198
37,480
11,198
3,378
9,149
329
30,266
13,432
6,167
20,290
94
3,378
6,189
2,960
329
Payments
Salary costs
Caretaker's house - repairs & utilities
Hall- running costs
Hall insurance
Hall Utilities & room hire costs
Hall - repairs & maintenance
Hall decoration & improvement
Website, advertising & IT costs
Cleaning & waste costs
Holiday events & activities
Foodbank food & costs
Administration & office costs
Independent examiner's fee
Refunds of deposit
Bank charges
Total payments
Net of receipts/(payments)
Transfer between funds
Balance brought forward
Balance carried forward
16,261
492
171
4,159
7,006
4,567
1,818
2,090
2,990
3,000
19,261
492
171
4,159
7,006
6,830
1,818
2,090
2,990
754
2,028
2,410
370
779
66
19,398
451
269
2,806
5,699
6,748
55,205
1,970
3,937
2,260
2,716
1,806
300
845
40
104 450
2,263
754
2,028
2,410
370
779
66
8,788
4,238
27.112
1,522
(4,2381
7.110
10,310
{34,201)
34.222
68,423
40,138
44.532
34,222

Haxby Vlllage Hall
(Charity Number: 508205)
Statement of assets and liabilltles at:
31st March 2024
2024
Total
funds
2023
Total
funds
Unrestricted
funds
Restricted
funds
Assets
Cash at bank and in hand
Current bank account
BMM (Roofl account
Esaver account
Paypal
Petty cash
14,163
59
24,434
742
740
4,394
18,557
59
24,434
742
740
16,481
58
17,107
36
540
2024
Total
funds
2023
Total
funds
Unrestrlcted
funds
Restrlcted
funds
Llabilities
Independent examination fee
400
400
400
400
370
370

Haxby Village Hall
(Charity Number: 508205)
Notes to the accounts for the year ended:
l. Basis of accounts
31st March 2024
The Trustees have taken advantage of section 144121 of the Charities Act 2011
and prepared the accounts on a receipts and payments basis.
2. Funds analysis
2.1 Restrlcted funds
Fund name
Foodbank projert
Holiday activity fund CYC
Purpose
Dellvery of food to those In need
Funding from CYC, Haxby Town Council &
Wiggington PA to provide activities In
Summer, Christmas & Easter holidays
Funding from CYC & Miller's grant to
provide a warm, safe place to 80
Towards equipment renewals &
improvements
Warm spaces
CYC Hall improvements
Coop
Contrlbution to foodbank prolect
Towards Hall costs
Aroma Fund
2.2 Movement of major
Balance
blfwd
Incomln8 Resources Trjnsfers
resources
expended
Balance
clfwd '
Unrestricted funds
General funds
Designated funds
15,112
12,000
27,112
51,967
43,179
4,238
28,138
12,000
40,138
51,967
43,179
4.238
Restrlcted funds
Foodbank project
Holiday activity fund CYC
Warm spaces
CYC Hall improvements
Coop
Haxby Town Councll
Wiggington PA
Aroma fund
2,709
1,686
1,680
1,035
3,378
3,857
3,000
805
1,680
333
1,412
215
350
250
3,087
500
14,2381
702
105
1,517
215
350
250
9,567
7,110
4,238
4,394
Total funds
34,222
61,534
51,224
44,532
A transfer has beeen made from the HAF fund to unrestricted funds to reflect the
cost of room hire when using the hall for these activities.

Approval of accounts for the year ended: 31st March 2024
The report and accounts were
approved at a meeting of the
Trustees held on:
%Trl (JIJ￿L)￿@￿ IJ2J.
Date
Lc￿￿K{L fo(d
2SlI125
Slgned for and on behalf of the trus Date
LaeLJ lfvJ£
Prlnt name
i oa]DLJQEL.
Positlon le.8. Chair etc)