Haxby Village Hall
Charity Number 508205
Financial Statements for the year ended 31st March 2023
Charity accounts preparation & independent examination service
Haxby Village Hall Charity number 508205
Contents
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|Index|Page|
|Report of the trustees|3|
|Independent examiner’s report|7|
|Receipts & payments accounts|8|
|Statements of assets and liabilities|9|
|Notes to the accounts|10|
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Haxby Village Hall
Trustees Annual Report; 1st April 2022 to March 31st 2023
Full name of charity; Haxby Village Hall Registered Charity number; 508205
Objectives and Activities
The summary of the purposes of the charity set out in its governing document states that the objects are;
The property shall be held in trust for the purpose of a Village Hall for the use of the Parish without distinction of political, religious or other opinions.
A summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
The Village Hall is maintained to provide facilities for the community including local organisations, charities and businesses. It can be used for classes, parties, fundraising events, meetings, leisure activities and entertainment as well as for any other purpose as permitted by the premises licence.
The Trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance in 2022-2023
A summary of the main achievements of the charity over the 12 month period, identifying the difference which the work of the charity has made to the circumstances of its beneficiaries, and any wider benefits to society as a whole.
The charity continues to provide facilities for individual and business hirers, childrens parties, dance classes, families and local organisations. Children’s birthday parties with an indoor bouncy castle are still a favourite event. Evening dances and concerts with a big band sound are popular. Two bands use the hall for rehearsals during the week. Toddler and pre school activities and classes are very busy during the day in the main hall. Bookings of the premises remain at a satisfactory level and have increased slightly on last year. Improvements include the finish of the repair work on the roof. We now have a completely new roof and thanks must go to everyone who helped in achieving this great step forward. Our programme of smaller repairs and maintenance continues. A new car park suface has been laid. Front elevation has been freshly repointed. New fire escape doors have been put in place. A Fire Alarm system has been fitted to the whole building.
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Haxby Village Hall
(Charity Number 508205)
Financial Review
The charity’s financial position shows a deficit at the end of the period as a considerable amount was spent on improvements this year.
Statement explaining the policy for holding reserves stating why they are held
The reserves policy states that in addition to our restricted funds we will be holding reserves of £10,000 which would cover three months of running costs and emergency works. This was increased to £12,000 on 16th June 2016 by transferring £2,000 from the Community a/c . These funds remain in place.
Amount of reserves held
£27,112 of unrestricted reserve of which £12,000 has been designated.
Reasons for holding zero reserves
N/A
Funds materially in deficit
None
Explanation of any uncertainties about the charity continuing as a going concern
There are no uncertaincies
Structure, governance and management
A description of the Charity’s trusts
The type of governing document is Trust deed, dated 09/08/1978.
The charity is constituted as an Unincorporated association.
Trustee selection methods, including details of and constitutional provisions, including election to post and name of any person or body entitled to appoint one or more trustees.
Trustees step down at the AGM but may offer themselves for reappointment at the AGM. Additional trustees can be appointed at a meeting of the existing trustees during the year. All trustees must provide a personal statement as required by the charity’s “Conflict of Interest Policy” and are required to complete a “Declaration of eligibility for newly appointed trustees”
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Reference and Administration details
Charity’s full name Haxby Village Hall Haxby Memorial Hall Principal address 16 The Village, Haxby, York, YO32 3HT
Names of the Trustees managing the charity during period 1st April 2022 - 31st March 2023
Name Office Held Mr David Beal Chair David Flower Treasurer Ellen Samuel Secretary Anne Hysted Trustee Until 11/02/23 Sheila Wright Trustee
Name and addresses of advisors
Type of advisor Name Address Independent Karen Wood ACMA Outsource Accountancy examiner Services and Independent Examinations Hiscox Building, Peasholme Green York, YO1 7PR
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signature
Full name
Position held
Date of signing
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Independent examiner’s report to the trustees of Haxby Village Hall
I report on the accounts of:
Haxby Village Hall
For the year ended:
31st March 2023
Which are set out on pages 6 to 8
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Trust as required by section 130 of the Act;
or
- the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the
Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
09/10/2023
Date
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Haxby Village Hall
(Charity Number 508205)
| 31st March 2023 Receipts & Payments Accounts for the year ended: |
31st March 2023 Receipts & Payments Accounts for the year ended: |
|---|---|
| Receipts Bank interest Rental & utilities income Donations & fundraising Grants received Hire income Payments Caretaker’s house - repairs & utilities Hall - running costs Salary costs Hall - insurance Hall - utilities & room hire costs Hall - repairs & maintenance Hall decoration & improvement Website, advertising & IT costs Cleaning & waste costs Foodbank food & costs Administration & offce costs Independent examiner’s fee Refunds of deposit Bank charges Total payments Holiday events & activities Total receipts Net of receipts/(payments) Transfers between funds Balance brought forward Balance carried forward |
Unrestricted funds Restricted funds 2023 Total funds 2022 Total funds £ £ £ £ 30,266 - 30,266 10,431 13,432 - 13,432 27,291 4,127 2,040 6,167 1,076 - 20,290 20,290 21,518 94 - 94 5 |
| 45,409 24,840 70,249 60,321 |
|
| £ £ £ £ 18,224 1,174 19,398 17,318 451 - 451 1,161 269 - 269 165 2,306 500 2,806 2,911 2,869 2,830 5,699 5,517 6,748 - 6,748 5,585 47,938 7,267 55,205 10,924 1,920 50 1,970 2,260 3,937 - 3,937 2,136 - 2,260 2,260 214 - 2,716 2,716 1,223 1,355 451 1,806 3,665 300 - 300 300 845 - 845 1,336 40 - 40 10 |
|
| 87,202 17,248 104,450 54,725 |
|
| (39,283) 5,082 (34,201) 5,596 - - - - 66,395 2,028 68,423 62,827 |
|
| 27,112 7,110 34,222 68,423 |
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Haxby Village Hall
(Charity Number 508205)
Statement of Assets and Liabilities at:
31st March 2023
| Assets Current bank account BMM (Roof) account Fundraising bank account Esaver bank account Paypal Petty cash Independent examination fee Cash at bank and in hand Liabilities |
Unrestricted funds Restricted funds 2023 Total funds 2022 Total funds £ £ £ £ 9,371 7,110 16,481 22,341 58 - 58 58 - - - - 17,107 - 17,107 45,014 36 - 36 590 540 - 540 420 |
|---|---|
| 27,112 7,110 34,222 68,423 |
|
| Unrestricted funds Restricted funds 2023 Total funds 2022 Total funds £ £ £ £ 370 - 370 300 |
|
| 370 - 370 300 |
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Haxby Village Hall
(Charity Number 508205)
31st March 2023
Notes to the accounts for the year ended
1. Basis of Accounts
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
2. Funds Analysis
2.1. Restricted income funds
Fund name
Purpose
Foodbank Project Delivery of food to those in need Holiday Activity Fund Funding from CYC, Haxby Town Council & Wiggington PA to provide activities in Summer, Christmas & Easter holidays Warm Spaces Funding from CYC & Miller’s grant to provide a warm, safe place to go York CVS NHS app CYC Hall Improvements Towards equipment renewals & improvements
2.2. Movement of major funds
| General funds Foodbank project Warm spaces Unrestricted funds Designated funds Holiday activity fund York CVS CYC Hall improvements Restricted funds Total funds |
Balance b/fwd Incoming resources Resources expended Transfers Balance c/fwd £ £ £ £ £ 54,395 47,919 87,202 - 15,112 12,000 - - - 12,000 |
|---|---|
| 66,395 47,919 87,202 - 27,112 |
|
| £ £ £ £ £ 2,028 2,040 1,359 - 2,709 - 7,520 5,834 - 1,686 - 3,500 1,820 - 1,680 - 2,000 2,000 - - - 7,270 6,235 - 1,035 |
|
| 2,028 22,330 17,248 - 7,110 |
|
| 68,423 70,249 104,450 - 34,222 |
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31st March 2023
Haxby Village Hall
(Charity Number 508205)
Approval of accounts for the year ended
The report and accounts were approved at a meeting of the trustees held on
Date
Signed for and on behalf of the trustees
Print name
Date
Position (e.g. Chair etc)
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