## Haxby Village Hall
**Charity Number 508205**
## **Financial Statements for the year ended 31st March 2023**
Charity accounts preparation & independent examination service
Haxby Village Hall **Charity number 508205**
## **Contents**
**----- Start of picture text -----**
|||
|---|---|
|Index|Page|
|Report of the trustees|3|
|Independent examiner’s report|7|
|Receipts & payments accounts|8|
|Statements of assets and liabilities|9|
|Notes to the accounts|10|
**----- End of picture text -----**
## Haxby Village Hall
## **Trustees Annual Report; 1st April 2022 to March 31st 2023**
Full name of charity; Haxby Village Hall Registered Charity number; 508205
## **Objectives and Activities**
_**The summary of the purposes of the charity set out in its governing document states that the objects are;**_
The property shall be held in trust for the purpose of a Village Hall for the use of the Parish without distinction of political, religious or other opinions.
## **A summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
The Village Hall is maintained to provide facilities for the community including local organisations, charities and businesses. It can be used for classes, parties, fundraising events, meetings, leisure activities and entertainment as well as for any other purpose as permitted by the premises licence.
The Trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance in 2022-2023**
_**A summary of the main achievements of the charity over the 12 month period, identifying the difference which the work of the charity has made to the circumstances of its beneficiaries, and any wider benefits to society as a whole.**_
The charity continues to provide facilities for individual and business hirers, childrens parties, dance classes, families and local organisations. Children’s birthday parties with an indoor bouncy castle are still a favourite event. Evening dances and concerts with a big band sound are popular. Two bands use the hall for rehearsals during the week. Toddler and pre school activities and classes are very busy during the day in the main hall. Bookings of the premises remain at a satisfactory level and have increased slightly on last year. Improvements include the finish of the repair work on the roof. We now have a completely new roof and thanks must go to everyone who helped in achieving this great step forward. Our programme of smaller repairs and maintenance continues. A new car park suface has been laid. Front elevation has been freshly repointed. New fire escape doors have been put in place. A Fire Alarm system has been fitted to the whole building.
3
**Haxby Village Hall**
(Charity Number 508205)
## **Financial Review**
The charity’s financial position shows a deficit at the end of the period as a considerable amount was spent on improvements this year.
## **Statement explaining the policy for holding reserves stating why they are held**
The reserves policy states that in addition to our restricted funds we will be holding reserves of £10,000 which would cover three months of running costs and emergency works. This was increased to £12,000 on 16th June 2016 by transferring £2,000 from the Community a/c . These funds remain in place.
## **Amount of reserves held**
£27,112 of unrestricted reserve of which £12,000 has been designated.
## **Reasons for holding zero reserves**
N/A
## **Funds materially in deficit**
None
## **Explanation of any uncertainties about the charity continuing as a going concern**
There are no uncertaincies
## **Structure, governance and management**
_**A description of the Charity’s trusts**_
The type of governing document is Trust deed, dated 09/08/1978.
The charity is constituted as an Unincorporated association.
## _**Trustee selection methods, including details of and constitutional provisions, including election to post and name of any person or body entitled to appoint one or more trustees.**_
Trustees step down at the AGM but may offer themselves for reappointment at the AGM. Additional trustees can be appointed at a meeting of the existing trustees during the year. All trustees must provide a personal statement as required by the charity’s “Conflict of Interest Policy” and are required to complete a “Declaration of eligibility for newly appointed trustees”
4
## **Reference and Administration details**
Charity’s full name Haxby Village Hall _Haxby Memorial Hall_ Principal address 16 The Village, Haxby, York, YO32 3HT
## **Names of the Trustees managing the charity during period 1st April 2022 - 31st March 2023**
**Name Office Held** Mr David Beal Chair David Flower Treasurer Ellen Samuel Secretary Anne Hysted Trustee Until 11/02/23 Sheila Wright Trustee
## **Name and addresses of advisors**
**Type of advisor Name Address** Independent Karen Wood ACMA Outsource Accountancy examiner Services and Independent Examinations Hiscox Building, Peasholme Green York, YO1 7PR
## **Declaration**
The trustees declare that they have approved the Trustees Annual Report and Accounts
## **Signature**
## **Full name**
**Position held**
**Date of signing**
5
**Independent examiner’s report to the trustees of Haxby Village Hall**
I report on the accounts of:
## **Haxby Village Hall**
For the year ended:
**31st March 2023**
Which are set out on pages 6 to 8
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act;
## **or**
2. the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the
Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
09/10/2023
Date
6
## **Haxby Village Hall**
(Charity Number 508205)
|**31st March 2023**
**Receipts & Payments Accounts for the year ended:**|**31st March 2023**
**Receipts & Payments Accounts for the year ended:**|
|---|---|
|**Receipts**
Bank interest
Rental & utilities income
Donations & fundraising
Grants received
Hire income
**Payments**
Caretaker’s house - repairs & utilities
Hall - running costs
Salary costs
Hall - insurance
Hall - utilities & room hire costs
Hall - repairs & maintenance
Hall decoration & improvement
Website, advertising & IT costs
Cleaning & waste costs
Foodbank food & costs
Administration & offce costs
Independent examiner’s fee
Refunds of deposit
Bank charges
**Total payments**
Holiday events & activities
**Total receipts**
**Net of receipts/(payments)**
**Transfers between funds**
**Balance brought forward**
**Balance carried forward**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**Total**
**funds**
**2022**
**Total**
**funds**
£
£
£
£
30,266
-
30,266
10,431
13,432
-
13,432
27,291
4,127
2,040
6,167
1,076
-
20,290
20,290
21,518
94
-
94
5|
||**45,409**
**24,840**
**70,249**
**60,321**|
||£
£
£
£
18,224
1,174
19,398
17,318
451
-
451
1,161
269
-
269
165
2,306
500
2,806
2,911
2,869
2,830
5,699
5,517
6,748
-
6,748
5,585
47,938
7,267
55,205
10,924
1,920
50
1,970
2,260
3,937
-
3,937
2,136
-
2,260
2,260
214
-
2,716
2,716
1,223
1,355
451
1,806
3,665
300
-
300
300
845
-
845
1,336
40
-
40
10|
||**87,202**
**17,248**
**104,450**
**54,725**|
||**(39,283)**
**5,082**
**(34,201)**
**5,596**
**-**
**-**
**-**
**-**
**66,395**
**2,028**
**68,423**
**62,827**|
||**27,112**
**7,110**
**34,222**
**68,423**|
7
## **Haxby Village Hall**
(Charity Number 508205)
## **Statement of Assets and Liabilities at:**
## **31st March 2023**
|**Assets**
Current bank account
BMM (Roof) account
Fundraising bank account
Esaver bank account
Paypal
Petty cash
Independent examination fee
**Cash at bank and in hand**
**Liabilities**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**Total**
**funds**
**2022**
**Total**
**funds**
£
£
£
£
9,371
7,110
16,481
22,341
58
-
58
58
-
-
-
-
17,107
-
17,107
45,014
36
-
36
590
540
-
540
420|
|---|---|
||**27,112**
**7,110**
**34,222**
**68,423**|
||**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**Total**
**funds**
**2022**
**Total**
**funds**
£
£
£
£
370
-
370
300|
||**370**
**-**
**370**
**300**|
8
**Haxby Village Hall**
(Charity Number 508205)
**31st March 2023**
**Notes to the accounts for the year ended**
## **1. Basis of Accounts**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **2. Funds Analysis**
## **2.1. Restricted income funds**
## **Fund name**
**Purpose**
Foodbank Project Delivery of food to those in need Holiday Activity Fund Funding from CYC, Haxby Town Council & Wiggington PA to provide activities in Summer, Christmas & Easter holidays Warm Spaces Funding from CYC & Miller’s grant to provide a warm, safe place to go York CVS NHS app CYC Hall Improvements Towards equipment renewals & improvements
## **2.2. Movement of major funds**
|General funds
Foodbank project
Warm spaces
**Unrestricted funds**
Designated funds
Holiday activity fund
York CVS
CYC Hall improvements
**Restricted funds**
**Total funds**|**Balance**
**b/fwd**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**Balance**
**c/fwd**
£
£
£
£
£
54,395
47,919
87,202
-
15,112
12,000
-
-
-
12,000|
|---|---|
||**66,395**
**47,919**
**87,202**
-
**27,112**|
||£
£
£
£
£
2,028
2,040
1,359
-
2,709
-
7,520
5,834
-
1,686
-
3,500
1,820
-
1,680
-
2,000
2,000
-
-
-
7,270
6,235
-
1,035|
||**2,028**
**22,330**
**17,248**
**-**
**7,110**|
|||
||**68,423**
**70,249**
**104,450**
**-**
**34,222**|
9
**31st March 2023**
## **Haxby Village Hall**
(Charity Number 508205)
## **Approval of accounts for the year ended**
The report and accounts were approved at a meeting of the trustees held on
Date
Signed for and on behalf of the trustees
Print name
Date
Position (e.g. Chair etc)
10