2021-03-31-accounts - Haxby Village Hall

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Haxby Village Hall

(Charity Number: 508205)

Trustees Annual Report & Financial Statements for the year ended

31st March 2021

Charity accounts preparation & independent examination service

Haxby Village Hall

Haxby Village Hall
(Charity Number: 508205)
Contents
Index	Page
Report of the Trustees	1
Independent Examiner's Report	5
Receipts & Payments Accounts	6
Statement of Assets and Liabilities	7
Notes to the Accounts	8

Trustees' Annual Report

From: 1st April 2020

To: 31st March 2021

Charity's full name Haxby Village Hall

Registered Charity number 508205

Objectives and activities

Summary of the purposes of the charity set out in its governing document

The property shall be held in trust for the purpose of a Village Hall for the use of the Parish without distinction of political, religious or other opinions.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts

The Village Hall is maintained to provide facilities for the community including local organisations, charities and businesses. It can be used for classes, parties, fundraising events, meetings, leisure activities and entertainment as well as for any other purpose as permitted by the premises licence.

The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.

Achievements and performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

The Charity contnues to provide facilities for individual and business hirers,children's parties, dance classes, families and local organisations.Children's birthday parties with an indoor bouncy castle are still a favourite event.Evening dances and concerts with a big band sound are popular. Two bands use the hall for rehearsals during the week. Toddler and pre school activities and classes are very busy during the day in the main hall. Bookings of the premises remain at a satisfactory level and have increased slightly on last year. Major items of expenditure incurred in the year included blinds,new wooden cabin for foodshare, replacement back doors, gates and fencing at the front, tarmacing driveway and work on the car park being concreting, block paving and additional chippings,

Financial review

Review of the charity’s financial position at the end of the period

The charity's financial position at the end of the period was satisfactory with an increase in overall funds held as shown in the accounts.

Statement explaining the policy for holding reserves stating why they are held

The reserves policy states that in addition to our restricted funds we will be holding reserves of £10,000 which would cover three months of running costs and emergency works. This was increased to £12,000 on 16th June 2016 by transferring £2,000 from the Community a/c . These funds remain in place.

Amount of reserves held

£61,260 of unrestricted reserve

Reasons for holding zero reserves

Funds materially in deficit

None

Explanation of any uncertainties about the charity continuing as a going concern

There are no uncertanties

Structure, governance and management

Description of the charity's trusts

Type of governing document Trust Deed dated 09/08/1978 (e.g. trust deed, royal charter)

How the charity is constituted Unincorporated association. (e.g unincorporated association, CIO)

Trustee selection methods including Trustees step down at the AGM but may offer themselves for details of any constitutional reappointment at the AGM. Additional trustees can be appointed provisions e.g. election to post or at a meeting of the existing trustees during the year. All trustees name of any person or body entitled must provide a personal statement as required by the charity's to appoint one or more trustees “Conflict of Interest Policy” and are required to complete a “Declaration of eligibility for newly appointed trustees”

Reference and administration details

Charity's full name Haxby Village Hall Other names the charity is known by Haxby Memorial Hall Charity’s principal address 16, The Village Haxby York

Postcode YO32 3HT

Names of the trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Mr David Beal Chair Board of trustees Mr Samuel Jack Varo Trustee Board of trustees Mr David John Flower Mrs Sheila Wright Mrs Ellen Samuel Ms J Hetherington Treasurer Secretary Board of trustees Board of trustees Board of trustees Board of trustees

Name of trustees holding title to property belonging to the charity

Name of trustees holding title toproperty belonging to	Name of trustees holding title toproperty belonging to	the charity
Trustee name		Dates acted if not for wholeyear

Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s ownassets	N/A

Names and addresses of advisers (OPTIONAL)

Type of adviser	Name	Address
YO1 7PR Independent Examiner Karen Wood ACMA Hiscox Building, Peasholme Green York Outsource Accountancy Services and Independent Examinations

Name of chief executive or names of senior staff members

Declaration

The trustees declare that they have approved the Trustees Annual Report and Accounts

Signed on behalf of the charity's trustees

Signature

Full Name David Beal Position Chairperson Date 07/07/2021

Independent examiner’s report to the trustees of Haxby Village Hall

I report on the accounts of: Haxby Village Hall for the year ended: 31st March 2021

which are set out on pages 6 to 8.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2 the accounts do not accord with those records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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19/07/2021
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Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR

Date:

Haxby Village Hall

(Charity Number: 508205)

Receipts &payments accounts for theyear ending: 31st March 2021	Receipts &payments accounts for theyear ending: 31st March 2021	Receipts &payments accounts for theyear ending: 31st March 2021	Receipts &payments accounts for theyear ending: 31st March 2021	Receipts &payments accounts for theyear ending: 31st March 2021
Transfer between funds Hall - insurance Balance brought forward Balance carried forward Fundraising costs Total payments Payments Administration & office costs Independent examiner's fee Website & IT costs Net of receipts/(payments) Hall - gas & electricity Hall - repairs & maintenance Hall decoration & improvement Cleaning & waste costs Bank charges Food for foodbank Total receipts Receipts Hire income Donations & fundraising Grants received Rental income Caretaker's salary (inc relief) Bank interest Caretaker's house - water & sewage Caretaker's house - repairs Hall - running costs Hall - water & sewage	Unrestricted funds £ 11,846 8,655 971 29,799 21 51,292 17,527 430 - - 257 2,743 3,335 13,903 5,000 520 1,695 10 - 2,121 300 - 47,841 3,451 - 57,809 61,260	Restricted funds £ - - 1,979 - 1,979 - - - - - - - 175 - - - 237 - - 412 1,567 - - 1,567	2021 Total funds £ 11,846 8,655 971 31,778 21 53,271 17,527 430 - - 257 2,743 3,335 14,078 5,000 520 1,695 10 237 2,121 300 - 48,253 5,018 57,809 62,827	2020 Total funds £ 41,094 4,959 115 500 62
				46,730
				16,116 412 2,361 713 522 2,457 2,682 6,756 7,912 1,920 2,931 147 1,138 300 4
				46,371
				359 57,450
				57,809

Haxby Village Hall

(Charity Number: 508205)

Statement of assets and liabilities at:		31st March 2021	31st March 2021	31st March 2021
Current bank account BMM (Roof) account Fundraising bank account Esaver account Paypal Petty cash Liabilities Independent examination fee Assets Cash at bank and in hand	Unrestricted funds £ 16,529 858 1,000 42,039 323 511 61,260 Unrestricted funds £ 300 300	Restricted funds £ 1,567 - - - - 1,567 Restricted funds £ - -	2021 Total funds £ 18,096 858 1,000 42,039 323 511 62,827 2021 Total funds £ 300 300	2020 Total funds £ 13,972 3,157 1,000 37,019 2,150 511
				57,809
				2020 Total funds £ 300
				300

Haxby Village Hall

(Charity Number: 508205)

Notes to the accounts for the year ended:

31st March 2021

1. Basis of accounts

The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.

2. Funds analysis

2.1 Restricted funds

Fund name

Foodbank project Wiggington PA

Purpose

Delivery of food to those in need Towards costs of new path

2.2 Movement of major

2.2 Movement of major
Restricted funds General funds Designated funds Unrestricted funds Total funds Foodbank project Wiggington PA	Balance b/fwd £ 45,809 12,000 57,809 £ - - 0 57,809	Incoming resources £ 51,292 - 51,292 £ 1,804 175 1,979 53,271	Resources expended £ 47,841 -	Transfers £ - -	Balance c/fwd £ 49,260 12,000
			47,841	-	61,260
			£ 237 175	- -	£ 1,567 -
			412	-	1,567

			48,253	-	62,827

	31st March 2021 Approval of accounts for theyear ended:	31st March 2021 Approval of accounts for theyear ended:
	Signed for and on behalf of the trustees Print name The report and accounts were approved at a meeting of the Trustees held on: David Beal
		07/07/2021
		Date
		07/07/2021
		Date
		Chairperson
		Position (e.g. Chair etc)