## **Haxby Village Hall**
**(Charity Number: 508205)**
**Trustees Annual Report & Financial Statements for the year ended**
## **31st March 2021**
Charity accounts preparation & independent examination service
## **Haxby Village Hall**
|**Haxby Village Hall**||
|---|---|
|**(Charity Number: 508205)**||
|**Contents**||
|**Index**|**Page**|
|**Report of the Trustees**|**1**|
|**Independent Examiner's Report**|**5**|
|**Receipts & Payments Accounts**|**6**|
|**Statement of Assets and Liabilities**|**7**|
|**Notes to the Accounts**|**8**|
## **Trustees' Annual Report**
**From: 1st April 2020**
**To: 31st March 2021**
**Charity's full name Haxby Village Hall**
**Registered Charity number 508205**
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
The property shall be held in trust for the purpose of a Village Hall for the use of the Parish without distinction of political, religious or other opinions.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
The Village Hall is maintained to provide facilities for the community including local organisations, charities and businesses. It can be used for classes, parties, fundraising events, meetings, leisure activities and entertainment as well as for any other purpose as permitted by the premises licence.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
The Charity contnues to provide facilities for individual and business hirers,children's parties, dance classes, families and local organisations.Children's birthday parties with an indoor bouncy castle are still a favourite event.Evening dances and concerts with a big band sound are popular. Two bands use the hall for rehearsals during the week. Toddler and pre school activities and classes are very busy during the day in the main hall. Bookings of the premises remain at a satisfactory level and have increased slightly on last year. Major items of expenditure incurred in the year included blinds,new wooden cabin for foodshare, replacement back doors, gates and fencing at the front, tarmacing driveway and work on the car park being concreting, block paving and additional chippings,
1
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
The charity's financial position at the end of the period was satisfactory with an increase in overall funds held as shown in the accounts.
## **Statement explaining the policy for holding reserves stating why they are held**
The reserves policy states that in addition to our restricted funds we will be holding reserves of £10,000 which would cover three months of running costs and emergency works. This was increased to £12,000 on 16th June 2016 by transferring £2,000 from the Community a/c . These funds remain in place.
## **Amount of reserves held**
£61,260 of unrestricted reserve
## **Reasons for holding zero reserves**
## **Funds materially in deficit**
None
## **Explanation of any uncertainties about the charity continuing as a going concern**
There are no uncertanties
## **Structure, governance and management**
## **Description of the charity's trusts**
**Type of governing document** Trust Deed dated 09/08/1978 **(e.g. trust deed, royal charter)**
**How the charity is constituted** Unincorporated association. **(e.g unincorporated association, CIO)**
**Trustee selection methods including** Trustees step down at the AGM but may offer themselves for **details of any constitutional** reappointment at the AGM. Additional trustees can be appointed **provisions e.g. election to post or** at a meeting of the existing trustees during the year. All trustees **name of any person or body entitled** must provide a personal statement as required by the charity's **to appoint one or more trustees** “Conflict of Interest Policy” and are required to complete a “Declaration of eligibility for newly appointed trustees”
2
## **Reference and administration details**
**Charity's full name** Haxby Village Hall **Other names the charity is known by** Haxby Memorial Hall **Charity’s principal address** 16, The Village Haxby York
## **Postcode** YO32 3HT
## **Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|
|Mr David Beal
Chair
Board of trustees
Mr Samuel Jack Varo
Trustee
Board of trustees
Mr David John Flower
Mrs Sheila Wright
Mrs Ellen Samuel
Ms J Hetherington
Treasurer
Secretary
Board of trustees
Board of trustees
Board of trustees
Board of trustees||||
## **Name of trustees holding title to property belonging to the charity**
|**Name of trustees holding title toproperty belonging to**|**Name of trustees holding title toproperty belonging to**|**the charity**|
|---|---|---|
|**Trustee name**||**Dates acted if not for wholeyear**|
||||
|**Funds held as custodian trustees on behalf of others**|||
|Description of the assets held in
this capacity|None||
|Name and objects of the charity
on whose behalf the assets are
held and how this falls within
the custodian charity’s objects|N/A||
|Details of arrangements for safe
custody and segregation of
such assets from the charity’s
ownassets|
N/A||
## **Names and addresses of advisers (OPTIONAL)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|YO1 7PR
**Independent**
**Examiner**
Karen Wood ACMA
Hiscox Building, Peasholme Green
York
Outsource Accountancy Services and Independent
Examinations|||
3
## **Name of chief executive or names of senior staff members**
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity's trustees**
**Signature**
**Full Name** David Beal **Position** Chairperson **Date** 07/07/2021
4
**Independent examiner’s report to the trustees of Haxby Village Hall**
I report on the accounts of: **Haxby Village Hall** for the year ended: **31st March 2021**
which are set out on pages 6 to 8.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**----- Start of picture text -----**
19/07/2021
**----- End of picture text -----**
**Karen Wood (ACMA)** Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
**Date:**
5
## **Haxby Village Hall**
(Charity Number: 508205)
|**Receipts &payments accounts for theyear ending:**
**31st March 2021**|**Receipts &payments accounts for theyear ending:**
**31st March 2021**|**Receipts &payments accounts for theyear ending:**
**31st March 2021**|**Receipts &payments accounts for theyear ending:**
**31st March 2021**|**Receipts &payments accounts for theyear ending:**
**31st March 2021**|
|---|---|---|---|---|
|**Transfer between funds**
Hall - insurance
**Balance brought forward**
**Balance carried forward**
Fundraising costs
**Total payments**
**Payments**
Administration & office costs
Independent examiner's fee
Website & IT costs
**Net of receipts/(payments)**
Hall - gas & electricity
Hall - repairs & maintenance
Hall decoration & improvement
Cleaning & waste costs
Bank charges
Food for foodbank
**Total receipts**
**Receipts**
Hire income
Donations & fundraising
Grants received
Rental income
Caretaker's salary (inc relief)
Bank interest
Caretaker's house - water & sewage
Caretaker's house - repairs
Hall - running costs
Hall - water & sewage|**Unrestricted**
**funds**
**£**
11,846
8,655
971
29,799
21
**51,292**
17,527
430
-
-
257
2,743
3,335
13,903
5,000
520
1,695
10
-
2,121
300
-
**47,841**
**3,451**
-
**57,809**
**61,260**|**Restricted**
**funds**
**£**
-
-
1,979
-
**1,979**
-
-
-
-
-
-
-
175
-
-
-
237
-
-
**412**
**1,567**
-
**-**
**1,567**|**2021**
**Total**
**funds**
**£**
11,846
8,655
971
31,778
21
**53,271**
17,527
430
-
-
257
2,743
3,335
14,078
5,000
520
1,695
10
237
2,121
300
-
**48,253**
**5,018**
**57,809**
**62,827**|**2020**
**Total**
**funds**
**£**
41,094
4,959
115
500
62|
|||||**46,730**|
|||||16,116
412
2,361
713
522
2,457
2,682
6,756
7,912
1,920
2,931
147
1,138
300
4|
|||||**46,371**|
|||||**359**
**57,450**|
|||||**57,809**|
6
## **Haxby Village Hall**
(Charity Number: 508205)
|**Statement of assets and liabilities at:**||**31st March 2021**|**31st March 2021**|**31st March 2021**|
|---|---|---|---|---|
|Current bank account
BMM (Roof) account
Fundraising bank account
Esaver account
Paypal
Petty cash
**Liabilities**
Independent examination fee
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
16,529
858
1,000
42,039
323
511
**61,260**
**Unrestricted**
**funds**
**£**
300
**300**|**Restricted**
**funds**
**£**
1,567
-
-
-
-
**1,567**
**Restricted**
**funds**
**£**
-
**-**|**2021**
**Total**
**funds**
**£**
18,096
858
1,000
42,039
323
511
**62,827**
**2021**
**Total**
**funds**
**£**
300
**300**|**2020**
**Total**
**funds**
**£**
13,972
3,157
1,000
37,019
2,150
511|
|||||**57,809**|
|||||**2020**
**Total**
**funds**
**£**
300|
|||||**300**|
7
## **Haxby Village Hall**
(Charity Number: 508205)
**Notes to the accounts for the year ended:**
## **31st March 2021**
## **1. Basis of accounts**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **2. Funds analysis**
## **2.1 Restricted funds**
## **Fund name**
Foodbank project Wiggington PA
## **Purpose**
Delivery of food to those in need Towards costs of new path
## **2.2 Movement of major**
|**2.2 Movement of major**||||||
|---|---|---|---|---|---|
|**Restricted funds**
General funds
Designated funds
**Unrestricted funds**
**Total funds**
Foodbank project
Wiggington PA|**Balance**
**b/fwd**
**£**
45,809
12,000
**57,809**
**£**
-
-
**0**
**57,809**|**Incoming**
**resources**
**£**
51,292
-
**51,292**
**£**
1,804
175
**1,979**
**53,271**|**Resources **
**expended**
**£**
47,841
-|**Transfers**
**£**
-
-|**Balance**
**c/fwd**
**£**
49,260
12,000|
||||**47,841**|**-**|**61,260**|
||||**£**
237
175|-
-|**£**
1,567
-|
||||**412**|**-**|**1,567**|
|||||||
||||**48,253**|**-**|**62,827**|
8
||**31st March 2021**
**Approval of accounts for theyear ended:**|**31st March 2021**
**Approval of accounts for theyear ended:**|
|---|---|---|
||**Signed for and on behalf of the trustees**
**Print name**
The report and accounts were approved
at a meeting of the Trustees held on:
David Beal||
|||07/07/2021|
|||**Date**|
|||07/07/2021|
|||**Date**|
|||Chairperson|
|||**Position (e.g. Chair etc)**|
9