Trustee5 Annual Report for the year ended 28 February 2022 OR ACTMTIES AND ACHIEVEMENTS IN THE YEAR As per the wheY Bay and Distnct Scout Council Year Bk 2021-2022 At the end of the year income resefves amounted io £115.179.83 £579.66 of the ave value relates to the valuation of the Distr"ca Scout Heayquarters, {the Quarry Centrel, various equipment storage locations and sailing and HQ equipment. This amount may or may not be realised. RESERVES POLICY The Dislricys policy on reserves is to hold sufficEnt resour to conbnue the charitable activities of the District should income and fvndraising actwrties fall short. A certain level of reserves is required simply to finan and undeTwrile actNrties that generate a levd of income. The District ExecL5tive Committee considers that the District needs reserves of approximately £15,000 in order to achieve this for up to a year. In addon the District Executive Committee consider sl prudent to hokj al least £20,000 in reserves for any unexpected expendrture that may tE required for general improvements or maintenance of the auaTry Centre or any other groups wilhin Whrfey Bay District. The District held unrestricted reserves of £115,179.83 at the year end. The lease on the Quary Cenlre expired in 2014 and the executive committee consider that the level of reseryes presenly held should be sufficient to cover the outcome of discussions wrth the Council which remain on-going. This is considered sufficient for the contingencies set out above. The District has no fvnds Ihal are in deficit. The Trustees have identified the major nsks to whth they believe the Distn"ct is exposed. They have reviewed these and established systems to mtyate them. The objecbves of the District are the continuation of efficient sc(*rting activities within the local area. The District is a trust established under its rules, whh are common to all Scoui Districts. Twstees are apFX)inted in aC£Ordan with the Policy. Organisation and RuS of The Scout Association. Approved by the Trustees on 27 April 2022 and smjned on their behaK by David Slafford District Treasurer John Dirict Chaim)an
WHITLEY BAY LXSTRICT SC(vr COUNCIL HONORAR Y PRESIDENT Sv N•vi TTell•r FCA JP ONORARY VICE PRESIDENTS Andrew He•b D•vJ Ree¢ cr Rc•8 Treasurer Oavba Sta4 Se¢tary LoJr4e Go¢li Explorer sc• Commtysow P•ui Wil TRUSTEES". EJxl•d Sonw Hugfos Ihunfo CDulJon TRUSTEES. N(Thin•i•J Tony Bennelt Lmley Blakey C•rollf Chartton EIiiDt Ro9efJ D•vKI Hunter BANKERS N•iW• 18 Park Vw. Wnrty Bay CUSTOOIAN TRUSTEES Pkn• OTHER ADWSERS Nor rpIolt R•glBtr•tm Numtr wth th• Sc(1 T2651 Ch•rty ROgtraMn Numbw SCI183 Corrtact Name •nO Te$S SiaffeAd IDl#trrl Tr•rI 5 Westem crt 114hthy Bay Te & IAl•ar NE26 1JR
Tfustses Annual R•port for th• yo•r ond•d 28 Fgbruary 2022 MAJOR AcnwTIES AND ACHIEVEMENTS IN THE YEAR As per the Whitley Bay and District Scout Courtil Year Book 2021-2022 At the end of the year income rvaerves amounbj to £115.179.83 £579.66 of the atr¥e value relates to the valUatn of the District Scout Headquarters. (the Quarry Centrel, various equipment storage iocats.ons and saling and HQ equipmenL This am¢Junt may or may not be realised. RESERVES POUCY The District's p)li¢y on reserves is to hold sufficient resources to continue the char¢table activtties of the District should income and fundraising activit tdll short. A certain level of reserves is required simply lo finanr£ and underwrite activities that generate a level of income. The DIStrl Executive Committee considers thal the DiStrt needs reserves ol appfoximately £15.000 in order to achieve this for up to a year In addib'on Ihe Distr1 Executive Committee cLJnsider il prudent to hokl al least £20,000 in reserves for any unexpected expenditure that May be required fof general improvements or maintenance of the Quarry Centre or any other groups within Whitley Bay Distncl. The District heKI unrestricted reserves of £115,179.83 at the year end. The lease on the Quarry Centre expired in 2014 and the executive committee con5Kler that the level of reserves presently held should be suffic*nl to cover the outcome of discussions vrtth the Council which remain on-going. Th15 15 Considered Sufficient for the contIngenc set out above. The DiStrt has no fvfKls that arg in defi¢iL The Trustees have identified the major risks to whh they believe the DistrKt is exposed. They have reviewed these and established systems lo miti.gate them. The obj'ectives ol the District are Ihe (xmb'nuath'on of effiCt scouting activitw wrthin the thal area The Oislrict is a tnJst established under ils wbs, whth are common to all Scout Districts. TNstees are appointed in accordance with the Poly, Organi&ition and Ru18s of Tha Scout Associati. Approved by the Truste8s on 27 April 2022 and sfjned on their behaw by David Slafford District Trèasurer John Jeffs DistrKt Chaimft
Statement of Finan¢ial A¢iiviti Surnmary for th¢ year ended 28 Febnthry 2022 Previous Year This Year GENERAL FUND TOTAL INCOMING RESOURCES (Page41 68748.83 83913.27 TOTAL RESOURCES EXPENDED IPage5) 64085.95 86352.00 NET INCOMINGIOUTGOING RESOURCES -2438.73 Gains liossesl on investment assets Realised Unrealised Revaluats"on of tangiblo fixed assets Nil NET MOVEMENT IN FUND FUND BALANCES BROUGHT FORWARD FUND BALANCES CARRIED FORWARD 4862.88 110516.95 115179.83 -2438.73 112955.68 110516.95 Restricted fund•- In¢lud•d In Dl•trlct Ca•h Funds In¢¢)m• Exp•ndltur• B•l•n¢• Training 7038.32 40.00 1052.85 8025.47
This Year Previous INCOMING RESOURCES Memberships subscriptions 35801.50 40978.75 INVESTMENT INCOME Bank Interest 282.39 28.95 DONATIONS Use of Quarry Centre First Response Sundry SSE gcod wll payment 200.00 4000 42.00 298.33 220.IX) 0.00 220.00 ACTIVITIES Raft 8uilding Gang Show Di$trrt Explorer Scout Unrt 8000 495.C 20840.15 21335.15 13835.58 13916.58 FUND RAISING Book Sale Coffee Moming 1497. 274.87 1772.n 71160 711.60 OTHER INCOME RESOURCES Pigdon Camp Srte Gang Show Insurance Grants 8adg¢ Sales Marine In8 Refund 461.50 400.62 12763.00 3753.30 7901 17457.43 24.00 400.62 1762100 1532.03 0.00 19677.66 TOTAL INCOMING RESOURCES 68748.83 83913.27
Notes This Year PreVuS Year RESOURCES EXPENDED MEMBERSHIPS PAYABLE TO NORTHUMBERLAND COUNTY 34688.50 37915.50 PREMISES Rent Light, heat, water & Talk Talk Insurancelpremises & equipment) Repairs & renewals Pigdon Campgte Cleaning CovKi 19 expenses 946.64 1623.00 3374.45 2692 30 16.16 38.25 0.00 8690.80 941 14 1558.75 3374 45 1312121 1282 17 160.88 621.99 21060.59 I)ONATIONS ACTIVITIES Section$- AAC Training District Explorer Scout Unit Gang Show 1442.43 1052.85 11289.21 400.62 14185.11 000 1414.00 20998 85 586 97 22999.82 FUNDRAISING EXPENSES Coffee Morning 94.47 94A7 440.95 440.96 ADMINISTRATION Postsges Stationery Photocopier Adminlsundry Insurancelmarine & Pefsonal Liats'lityl 29.70 83.09 71.78 957.67 732.34 1874.58 47.06 55.21 308 75 753 32 1242.18 2406.52 OTHER EXPENDITURE Development Account AGM Cost of Badges sok Refunds re Quarry Centre hire 317.35 403S.65 0.00 115709 225.00 1382.09 4433.IX) DEPRECIATION TOTAL RESOURCES EXPENDED 119A9 64085.gs 146.53 86352.00
Year Prevu5 Year FIXED ASSETS Tangible Assets Investments 579.66 699.15 579.66 699.15 CURRENT ASSETS stockslBadges Debtors Cash at bank and in hand 2831.38 107.14 128705.21 131643.71 3183.44 133.85 118056.27 121373.56v' Less. CURRENT LIABILITIES Amounts due within 1 yoar 17043.S4 11555.76 NET CURRENT ASSETS 114600.17 109817.80 Less LONG TERM LIABILITIES Amounts due after more than 1 year 114800.17 109817.80 NET ASSETS Represented by- GENERAL FUND 115179.83 110516.95 115179.83 110616.95
WHITLEY BAY DISTRICT SCOUT COUNCIL NOTES TO THE ACCOUNTS forthe year wmled 2e Febrry 2022 1. ACCOUNTING POLICIES al Basis of accounting These accounts a prepared under the histcl cost conv{1 ImtyJFW to ilUde the revalUatn of investments) in 0(£ordon wrth appkth acc(yJntr'ng standa8 and the siaiem8nt of Rernmended PraCt"AccOuntinQ by Charilies" bl Provision lor ijepr8uatr.on of fixed assets hek1 for use by thè ¢tharity ts made al annual tates uted to spread th? 9)51 { Iw •rtiopatsd re$al disposal va) of eac èssel ev¢nty over rts 8xpected usefvl life. The deprecia1 rates ¢yrr8nty in u8• we as fk3 usThJ the redlTra b&gr m•thod'. Huts and Garages 10% Sailin9 2 2. OTHER FVND RAISING INCOME AND EXPENDMJRE Events th•re n8rfher Ihe irKomts rhjr txpendrtufy exce0j £gXI. 3. GRANTS RECEIVED North Tyn•$id• cour41 TOTAL 12763. 12763.00 4. TANG18LE ASSETS AND DEPRECIATION Qu8fry Hut8 & C•ntr• Garages t167,). £3.758 Soiling Dinghies £19,481.04 HQ Equipmenl É13.777.CX) £204,016.84 TOTAL C081 broughl loThvard Deprecaation broughl loard Net Book Value 28rLo021 Addit)ns during year Charge for y•or Net 28r2r2022 In8uranc Covgr £167,(M)O.LXI £3.611 30 £o.c £146.70 £18.985.89 £495 75 £13.720 J) £203,317.49 £58.70 £699.15 nll £0.00 £567 £11949 £5103 £579.66 £83.924 CW) £457,BwJ 00 eo.co £14.67 £o.c £132.03 £340.178 CQ £17,878.o) £99.15 £396 80 £15,910. The major 98801 at)ve 18 the Qu¥ry C•ntr•, %ach is a Sir storey lyic iwibl th me•bng rooms and with fijll sem. In good str[lra1 order and d0rative ts)ndrtw)n. S. STOCKS 8adg•$ TOTAL 2.831.36 2.831.38 6. CASH AT BANK AND IN HAND 0lstrKt TreAsur Cub Scout WKJn Explorers Gang Show District B>Jge Sec¥elary TOTAL 57,9W 72 714.19 53.514.77 12.618.56 3866.97 128.705.21 7. CONTINGENT LIABILITIES Thé Quarry Centre is owned by WThrtley Bay Distrid Scxxrt CourKil by virtue of a ase ol the land from North Tynesth Counol. for a term of 28 years frun 1st 1986. at an annual ront of £2. reViSab every 7 yèars. Thè rentrAI ofthe lease is [reTty und discu88ion vnlh North Tyneside Council. Other fents Gurrerrtty payable an inknnal b*is.
Iho GarvJ Show Treasurer. Jo 9. A fvll and indep¢ndenly examlwl c4py ofthe Ewlorer GroLV wunts is 8vaiLqt4e on request from the Exorer Group Treasu. AJ¢hough the Explorer Group accthjnts are ppared C 8 receipts ¥NI paymnts for the purFwe of induwon in the Distrid accfyjnts, depo%ts Ned amounting to £17.120.03 have èxduded from the assets of the District by ShAIng thn current liabilty as th¢ fuThJs ar* thtNgty hekl in In1.
Dlstrlcl Tr8asur•r It is my pleasure to re[rt on the accounts for the financial y8ar ended 281h Febry 2022. The accounts show a SUTplus of income over expenditure of £4,662.88 (previous year a deficit ol £2.438.731. Totsl income was £68,748.83 {£83,913.27 in previous yearl £15.164.44 decrease and expendrture was £64,085.951£86,352.00 in Pfevious yearl a decrease of £22,266.05. The decrease in the figures from lasl year and the previous year is evidenced by the fact that again there has been no ExplOr Unit trip to Swrtzerland nor a Gang Show. on top of Ihis of course has b8en the contsnuing Covid 19 pandemic which has curtailed Scouting throughout the year. Fund raising actNrty during th8 year has been limrted to regular coffee momings at the QLsarry Centr8 which have been well supported by a percentage of the District Executive. Social Committee members and members of the Scoubng movement. My thanks go to the organisers of the coffee momings. There was no annual book sak8 again this year. We have f1Ved a number of grants during the year from North Tyneside Council. These total £12,763 00 {17.621.00 last yearl. We are very gralelul to the Council for supporting us during these vèry dlfficult limes. Badge sales are up on lasl year from £1.532.03 to £3.753.30 Wh leaves a resultsn9 current stock ri9ure of £2,831.36. My thanks again go lo Mhelle and Jonathan Mobberley who continue to ¢Jo an excellent job in administering the Badge Account. The General Fund now stands at £115,179 831£110.518.95 last year) Contained in this figu are the value of the DiStrt Headquarters and the other assets that the Ditstr owns. The balancing figure is made up of funds held in Bank Accounts and the stock of badge5. 1 have again decided that the District Explorer Scout Unit expeditson and camp deposits should be excluded from the assets of the District Council. My reasoning 15 that these monies are effecb'vely held in trust and do not fomi part of the assets of the DiStrt Council. The District Executsve again agreed a £3.00 levy of whh £1.00 will go towards District funds and £2.00 into an 'aclivilies fvnd I designated fund. for the purchase of nffw actsvily equipmonL Thi5 was of course for the year 2021 to 2022 payable in March 2022. Interest in the accounts shown as £282.39 is made up of £4.55 (District and Gang Show) and £277.84 DislTlCt Explorer Scout Group (Virgin Money Account) interest accrued from May 2019 to dats. £298.33 from SSE Energy Supplies fepresents a refund and goo11 pa being charged at the incorro¢l rate. Our fixed contract with SSE runs from months. The gas contract is fixed until 31. August 2024. Marine Insuran¢e premium has been reduced from £1.158.18 to £648.34 a saving of £509.84 by Teviewing our marine craft and adjuskn.ng the crafts v*ues io represenl a more realistic figure. An excellent saving for the District ment a5 the Di5tn'ct was March 2021 for thirty 51X Credit Balances are shown in Note 6 01 the acccrtints. The Distri¢1 currently has £57,990.72 1£55,797.261 in ils Bank accounts. Contained In that figure is a RestJicled Fund fof training lotalling £6,025.47 and the Development Fund of £22.41XI.67. The Current Liabilitr'es figure of £17,043.54 is made up of the Expbrer Group Switzefland Deposits of £16,355.03 and other Mon due but not yet pa of £688.51. The Independent Examiner's ReFx)rt to the Trustees was carried out by Mr Robert Hurren, ACPA, who has signed this reFott My thanks go lo him. Dave Stafft) Dlstrfct Treasur•r
Independent examinerfs report to the trustees of Whttley Bay District Scout Council I report to the trustees on my exarnination of the accounts of the INhitley Bay District for the year ended 28 February 2022. Responsibilities and basis of report As the charity trustees of the Whitley Bay District you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the AcY}. I report in respect of my examination of the Whitley Bay District accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Cornmission under section 14515}Ibl of the Act. Independent examinerfs statement I have completed my examination. I confirni that no material matters have come to my attention in connection with the examination gNing me cause to believe that in any material respect: Accounting records were not kept in respect of the Whttley Bay District as required by section 130 of the Act; or The accounts do not accord with those records,. or The accounts do not comply with the applicable requirements concerning the form and content of accounts set OLEt in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper u dersta ding of the accounts to be reathed. Signed= Name: Robert Hurren Relevant professional qualification or membership of professional bodies Irf any}- ACPA Address= 2-4 Protection House. Albion Road. North Shields. NE30 2RH Date-
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report R•port to thè trusteesl 1ST AIET On a¢unts forthe year en(t¢d Charity no {if any) 2ETrE fEE Jejl £o£i£ l to the trustees cm my exarninati ofthe acownts ofthe ate (• llhe Trusfi ftthe year endj R•sponslbllltt•s and As Ihe tharity trttstees of Trust. you are reS$1b]e forthe preparation basls of rep(¥t ofthe a¢Lnts in acl£nce Ibilh the wuirements of the Charities Act 2011 fthe Acri. I rSrt in res of my ey2minalion of the Trust's accounts carried out Und secl¥M 145 (rf the 2011 Act aThJ in carrwng out my examination, I have fokn¥ed the aFWKable DwectThs given ty the Charity Commiss)n under section 145(5Xbl ofthe A Indopondwt I have completed my examination. I contkm that no material matters have examinefs statement come to my attenth)n (other than that disdosed bdow'l in ¢xJnnection wilh the examination gives me cause to bdieve that in, any material theAd I have con(err6 and have (ome arxoss no other rnatters in connection ryth the examination to vhhth attention should b8 drawn in ord8rto enable a - Please delete the wonls the btsd(ets rflheydo not appty. Sn•d. 11 qualSficatlrfs) or body Ilf any): PA Addrtss: Xor TI IER October 2018
STrclion 8 Disclosure Onty complele rf the examiner needs to hht matters (X)ncern Isee CC32, lThJerendent exarTThakn crfrtsity a¢ccxJnts.. drecticffis and guhJanee for exarrrinetsl. Olw h•r• brfèf d•tsll• ol any item5 that the •xamlnorT*lsh•s to disdo8e. OdDr 2018