2025-02-28-accounts - Romsley St Kenelm's Scout Group

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Trustees’ Annual Report

For period 1[st] March 2024 to 28[th] February 2025

Administration Details	Name:Romsley St Kenelm’s Scout Group Registered Charity No: 508006 HQ Registered No: 37823 Principal Address: Romsley Scout Centre, St. Kenelm’s Road, Romsley, Halesowen B62 0PG Trustees: Alex Perry (Chair) Andy Shepherd Lucy Baker Rod Cartwright Sue Hemmings Marcia Cooper Emma Pickford-Perry Alastair Grant Kate Yarnold Jon Flood Annabel Smith
Governing documents	Romsley St. Kenelm's Scout Group's governing documents are its Constitution and relevant documents of the Scout Association. These consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted	The Group is a trust established under its rules which are common to all Scouts and registered with the Scout Association
Role of the Trustees	The Group is managed by the Trustee Board, the members of which are the Charity Trustees of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. This Trustee Board exists to support the Group and is responsible for: • The maintenance of Group property; • The raising of funds and the administration of Group finance; • The insurance of persons, property and equipment; • Group public occasions; • Assisting in the recruitment of leaders and other adult support;
Trustee selection methods, induction and training	The Trustees are appointed in accordance with the Group's Constitution. Trustees are provided with the Scout Group's Induction material (Welcome Pack) and complete The Scout Association's training Modules including safety, safeguarding, GDPR, and the role of the Trustees.
Summary of the objects of the charity	*The Purpose of Scouting* Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.

	*The Values of Scouting* As Scouts we are guided by these values: • Integrity - We act with integrity; we are honest, trustworthy and loyal. • Respect - We have self-respect and respect for others. • Care - We support others and take care of the world in which we live. • Belief - We explore our faiths, beliefs and attitudes. • Co-operation - We make a positive difference; we co-operate with others and make friends. *The Scout Method* Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: • enjoy what they are doing and have fun • take part in activities indoors and outdoors • learn by doing • share in spiritual reflection • take responsibility and make choices • undertake new and challenging activities • make and live by their Promise.
Risk Assessment	*Risk and Internal Control* The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: *Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from other organisations such as the Church Hall and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to members, volunteers, helpers and supporters. The Group contributes to the Scout Association's national accident insurance policy, through the Membership Fees with additional payments for adult non-members volunteers. Reduced income from fund raising. The Group is primarily reliant upon income from membership fees (subscriptions), fundraising and hire of the Scout Centre. The Group holds reserves to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions, and Centre hire rates, to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of volunteers. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of volunteers, the Trustees would call upon the resources of The Scout Association to assist in recruiting new ones. If the reduction reached an unacceptable level in a section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. Reduction or loss of youth members. The Group provides activities for young people aged upwards. If there was a reduction in membership in a section or the group as whole, the Trustees would use the available resources to review the reasons for the decrease and, if necessary, devise a development plan to reverse the reduction. Protection of finances and property*. The group has a system of internal control in place that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

The Values of Scouting
As Scouts we are guided by these values:
•
Integrity - We act with integrity; we are honest, trustworthy and loyal.
•
Respect - We have self-respect and respect for others.
•
Care - We support others and take care of the world in which we live.
•
Belief - We explore our faiths, beliefs and attitudes.
•
Co-operation - We make a positive difference; we co-operate with others
and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work
together based on the values of Scouting and:
•
enjoy what they are doing and have fun
•
take part in activities indoors and outdoors
•
learn by doing
•
share in spiritual reflection
•
take responsibility and make choices
•
undertake new and challenging activities
•
make and live by their Promise.

Risk Assessment

Risk and Internal Control
The Trustee Board has identified the major risks to which they believe the
Group is exposed, these have been reviewed and systems have been
established to mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group would request
the use of buildings, property and equipment from other organisations such as
the Church Hall and other Scout Groups. Similar reciprocal arrangements exist
with these organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to members, volunteers, helpers and supporters. The Group contributes
to the Scout Association's national accident insurance policy, through the
Membership Fees with additional payments for adult non-members
volunteers.
Reduced income from fund raising. The Group is primarily reliant upon income
from membership fees (subscriptions), fundraising and hire of the Scout
Centre. The Group holds reserves to ensure the continuity of activities should
there be a major reduction in income. The Committee could raise the value of
subscriptions, and Centre hire rates, to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of volunteers. The group is totally reliant upon volunteers to
run and administer the activities of the group. If there was a reduction in the
number of volunteers, the Trustees would call upon the resources of The Scout
Association to assist in recruiting new ones. If the reduction reached an
unacceptable level in a section or the group as a whole then there would have
to be a contraction, consolidation or closure of a section. In the worst case
scenario, the complete closure of the Group.
Reduction or loss of youth members. The Group provides activities for young
people aged upwards. If there was a reduction in membership in a section or
the group as whole, the Trustees would use the available resources to review
the reasons for the decrease and, if necessary, devise a development plan to
reverse the reduction.
Protection of finances and property. The group has a system of internal
control in place that are designed to provide reasonable assurance against
material mismanagement or loss, these include 2 signatories for all payments
and comprehensive insurance policies to ensure that insurable risks are
covered.

Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Financial Policies	*Reserves Policy* The Group's policy is to hold sufficient reserves to continue the charitable activities of the Group should income fall short. The Trustee Board considers that the group should hold a sum equivalent of 18 months running costs, in line with the recommendations of the Charity Commissioner. In additional any surplus Scout Centre rental income to be set-a-side to fund future maintenance and development of the Scout Centre. *Investment Policy* The Group's Income and Expenditure is small and therefore does not have sufficient funds to invest in longer-term investments. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn.
Main Activities during the year	The Group increased the number of children and young people to 85 Beavers, Cubs and Scouts, supported by 28 adult volunteers. We provided 120 weekly meetings and a number of one-day and weekend activities including 10 camps or sleepovers. We presented a total of 22 Chief Scout Awards, the top award in each section. Romsley Scout Centre continued to be popular, providing facilities to a large number of community groups and individuals, from toddlers to senior citizens. We celebrated the 25thAnniversary of the opening of the Scout Centre in 2024 with a special badge, designed by the young people, and a celebration evening. The Group is very conscious of the cost-of-living crisis and is using money granted during the covid lockdown to subsidised camps, activities and weekly meetings, helping families during this difficult time. We have now raised over £14,000 towards the cost of a new minibus with the help of the community. We also held two fund-raising events, a Family Quiz Night and our annual Village Fayre and Barbecue. The weekly Monday Night quiz, run at the Sun Inn, continues to be popular raising money for the minibus.

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both
the advancement of education and the advancement of citizenship or
community development headings.

Financial Policies

Reserves Policy
The Group's policy is to hold sufficient reserves to continue the charitable
activities of the Group should income fall short. The Trustee Board considers
that the group should hold a sum equivalent of 18 months running costs, in
line with the recommendations of the Charity Commissioner. In additional any
surplus Scout Centre rental income to be set-a-side to fund future
maintenance and development of the Scout Centre.
Investment Policy
The Group's Income and Expenditure is small and therefore does not have
sufficient funds to invest in longer-term investments. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are held in
cash using only mainstream banks or building societies.
The Trustees regularly monitors the levels of bank balances and the interest
rates received to ensure the Group obtains maximum value and income from
its banking arrangements. Occasionally this may involve using an account that
requires a period of notice before funds may be withdrawn.

Main Activities during the year

The Group increased the number of children and young people to 85 Beavers,
Cubs and Scouts, supported by 28 adult volunteers.
We provided 120 weekly meetings and a number of one-day and weekend
activities including 10 camps or sleepovers. We presented a total of 22 Chief
Scout Awards, the top award in each section.
Romsley Scout Centre continued to be popular, providing facilities to a large
number of community groups and individuals, from toddlers to senior citizens.
We celebrated the 25thAnniversary of the opening of the Scout Centre in 2024
with a special badge, designed by the young people, and a celebration evening.
The Group is very conscious of the cost-of-living crisis and is using money
granted during the covid lockdown to subsidised camps, activities and weekly
meetings, helping families during this difficult time.
We have now raised over £14,000 towards the cost of a new minibus with the
help of the community. We also held two fund-raising events, a Family Quiz
Night and our annual Village Fayre and Barbecue. The weekly Monday Night
quiz, run at the Sun Inn, continues to be popular raising money for the
minibus.

RECEIPTS AND PAYMENTS ACCOUNT GROUP ACCOUNT For year 1st March 2024 to 28th February 2025

RECEIPTS PAYMENTS	RECEIPTS PAYMENTS	RECEIPTS PAYMENTS	RECEIPTS PAYMENTS
Subscriptions	£ 7,200.00	OSM & Go Cardless Fees	£ 440.64
Activity& CampFees	£ 8,361.00	2024 MembershipFees(Paid to Scout Assoc.)	£ 3,960.00
Gift Aid	£ 1,485.00	Activity& CampCosts	£ 10,694.29
Interest on Gift Aid	£ 92.93	Badges/Neckers/Blankets	£ 1,277.85
		Programme Costs	£ 3,169.07
		Equipment	£ 411.17
		Canoe Insurance	£ 142.00
		2025 MembershipFees(Paid to Scout Assoc.)	£ 4,180.00
		Vehicle Expenses	£ 1,619.34

Lettings	£ 8,427.00	FacilityExpenses	£ 2,577.47
Lettings damage charges	£ 276.60	Damage Repairs	£ 276.60
		Cleaning	£ 1,872.00
		Utilities	£ 2,262.72
		Insurance	£ 2,061.49
		New Gas BBQ	£ 439.96

Small Cash Donations	£ 140.90
Co-opEaster Raffle	£ 98.36
Ice Cream Van at Fayre	£ 20.00
Guide Dogcollections	£ 211.72	Guide DogSponsorship	£ 208.00

SunQuiz – Minibus Fund	£ 4,524.00
Family Quiz 2024	£ 1,000.55	2024Quiz expenses	£ 894.85
Co-opcollection(For Friends of R&H)	£ 1,644.93	Co-opcollection(For Friends of R&H)	£ 1,644.93
Summer Fayre	£ 1,934.75	Summer Fayre expenses	£ 505.19
Cream Teas	£ 83.30	Cream Teas expenses	£ 0.42
25th AnniversaryPartyBar takings	£ 44.00	25th AnniversaryCelebration Expenses	£ 279.24
Scrapcollection	£ 6.80
Family Quiz 2025	£ 237.00	2025Quiz expenses	£ 5.93
		Open Eveningexpenses	£ 17.50
		25th Celebration Badges	£ 244.74
		Leaders Sweatshirts	£ 658.80

TOTAL INCOME	£ 35,788.84	TOTAL EXPENDITURE	£ 39,844.20

Balance Lloyds Bank at 1st Mar 2024	£ 47,143.24
_plus_Income	£ 35,788.84
_less_Expenditure	-£ 39,844.20
Balance Lloyds Bank at 28th Feb 25	£ 43,057.82	Cash in hand at 28th Feb 2025	£ 30.06

NOTES

Current Account & Cash in Hand	£ 43,087.88
*Restricted Funds*
Minibus Fund	£ 14,865.91
Len Shaw Memorial	£ 465.00
*Expected bills*
Television and stand	£ 600.00
Anticipated Work on Centre	£ 3,340.00

Available funds	£ 23,816.97

SCOUT CENTRE TRUST FUND For year 1st March 2024 to 28th February 2025

Restricted Fund held in Cambridge Building Society

Reserve - £20,000

RECEIPTS
Brought Forward - 1st March 2024	£ 35,852.04	852.04
Interest	£ 1,276.66

Carried Forward - 28th Feb 2025	£ 37,128.70	128.70

Available Funds	£ 17,128.70

The Trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the Trustees:

Names: Position: Date::	Alex Perry	Lucy Baker
	Chair	Treasurer
	4thApril 2025	4thApril 2025