## **Trustees’ Annual Report** ## **For period 1[st] March 2024 to 28[th] February 2025** |Administration Details|**Name:**Romsley St Kenelm’s Scout Group
**Registered Charity No**: 508006
**HQ Registered No**: 37823
**Principal Address**: Romsley Scout Centre, St. Kenelm’s Road,
Romsley, Halesowen B62 0PG
**Trustees**: Alex Perry (Chair)
Andy Shepherd
Lucy Baker
Rod Cartwright
Sue Hemmings
Marcia Cooper
Emma Pickford-Perry
Alastair Grant
Kate Yarnold
Jon Flood
Annabel Smith| |---|---| |Governing documents|Romsley St. Kenelm's Scout Group's governing documents are its Constitution
and relevant documents of the Scout Association. These consist of a Royal
Charter, which in turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| |How the charity is constituted|The Group is a trust established under its rules which are common to all Scouts
and registered with the Scout Association| |Role of the Trustees|The Group is managed by the Trustee Board, the members of which are the
Charity Trustees of the Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
This Trustee Board exists to support the Group and is responsible for:
•
The maintenance of Group property;
•
The raising of funds and the administration of Group finance;
•
The insurance of persons, property and equipment;
•
Group public occasions;
•
Assisting in the recruitment of leaders and other adult support;| |Trustee selection methods, induction
and training|The Trustees are appointed in accordance with the Group's Constitution.
Trustees are provided with the Scout Group's Induction material (Welcome
Pack) and complete The Scout Association's training Modules including safety,
safeguarding, GDPR, and the role of the Trustees.| |Summary of the objects of the
charity|**_The Purpose of Scouting_**
Scouting exists to actively engage and support young people in their personal
development, empowering them to make a positive contribution to society.| ## _**The Values of Scouting**_ As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal. - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and attitudes. - Co-operation - We make a positive difference; we co-operate with others and make friends. ## _**The Scout Method**_ Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. ||**_The Values of Scouting_**
As Scouts we are guided by these values:
•
Integrity - We act with integrity; we are honest, trustworthy and loyal.
•
Respect - We have self-respect and respect for others.
•
Care - We support others and take care of the world in which we live.
•
Belief - We explore our faiths, beliefs and attitudes.
•
Co-operation - We make a positive difference; we co-operate with others
and make friends.
**_The Scout Method_**
Scouting takes place when young people, in partnership with adults, work
together based on the values of Scouting and:
•
enjoy what they are doing and have fun
•
take part in activities indoors and outdoors
•
learn by doing
•
share in spiritual reflection
•
take responsibility and make choices
•
undertake new and challenging activities
•
make and live by their Promise.| |---|---| |Risk Assessment|**_Risk and Internal Control_**
The Trustee Board has identified the major risks to which they believe the
Group is exposed, these have been reviewed and systems have been
established to mitigate against them. The main areas of concern that have
been identified are:
**_Damage to the building, property and equipment_**. The Group would request
the use of buildings, property and equipment from other organisations such as
the Church Hall and other Scout Groups. Similar reciprocal arrangements exist
with these organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
**_Injury to members, volunteers, helpers and supporters_**. The Group contributes
to the Scout Association's national accident insurance policy, through the
Membership Fees with additional payments for adult non-members
volunteers.
**_Reduced income from fund raising_**. The Group is primarily reliant upon income
from membership fees (subscriptions), fundraising and hire of the Scout
Centre. The Group holds reserves to ensure the continuity of activities should
there be a major reduction in income. The Committee could raise the value of
subscriptions, and Centre hire rates, to increase the income to the group on an
ongoing basis, either temporarily or permanently.
**_Reduction or loss of volunteers_**. The group is totally reliant upon volunteers to
run and administer the activities of the group. If there was a reduction in the
number of volunteers, the Trustees would call upon the resources of The Scout
Association to assist in recruiting new ones. If the reduction reached an
unacceptable level in a section or the group as a whole then there would have
to be a contraction, consolidation or closure of a section. In the worst case
scenario, the complete closure of the Group.
**_Reduction or loss of youth members_**. The Group provides activities for young
people aged upwards. If there was a reduction in membership in a section or
the group as whole, the Trustees would use the available resources to review
the reasons for the decrease and, if necessary, devise a development plan to
reverse the reduction.
**_Protection of finances and property_**. The group has a system of internal
control in place that are designed to provide reasonable assurance against
material mismanagement or loss, these include 2 signatories for all payments
and comprehensive insurance policies to ensure that insurable risks are
covered.| |Public benefit statement|The Group meets the Charity Commission's public benefit criteria under both
the advancement of education and the advancement of citizenship or
community development headings.| |---|---| |Financial Policies|**_Reserves Policy_**
The Group's policy is to hold sufficient reserves to continue the charitable
activities of the Group should income fall short. The Trustee Board considers
that the group should hold a sum equivalent of 18 months running costs, in
line with the recommendations of the Charity Commissioner. In additional any
surplus Scout Centre rental income to be set-a-side to fund future
maintenance and development of the Scout Centre.
**_Investment Policy_**
The Group's Income and Expenditure is small and therefore does not have
sufficient funds to invest in longer-term investments. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are held in
cash using only mainstream banks or building societies.
The Trustees regularly monitors the levels of bank balances and the interest
rates received to ensure the Group obtains maximum value and income from
its banking arrangements. Occasionally this may involve using an account that
requires a period of notice before funds may be withdrawn.| |Main Activities during the year|The Group increased the number of children and young people to 85 Beavers,
Cubs and Scouts, supported by 28 adult volunteers.
We provided 120 weekly meetings and a number of one-day and weekend
activities including 10 camps or sleepovers. We presented a total of 22 Chief
Scout Awards, the top award in each section.
Romsley Scout Centre continued to be popular, providing facilities to a large
number of community groups and individuals, from toddlers to senior citizens.
We celebrated the 25thAnniversary of the opening of the Scout Centre in 2024
with a special badge, designed by the young people, and a celebration evening.
The Group is very conscious of the cost-of-living crisis and is using money
granted during the covid lockdown to subsidised camps, activities and weekly
meetings, helping families during this difficult time.
We have now raised over £14,000 towards the cost of a new minibus with the
help of the community. We also held two fund-raising events, a Family Quiz
Night and our annual Village Fayre and Barbecue. The weekly Monday Night
quiz, run at the Sun Inn, continues to be popular raising money for the
minibus.| ## **RECEIPTS AND PAYMENTS ACCOUNT GROUP ACCOUNT For year 1st March 2024 to 28th February 2025** |**RECEIPTS**
**PAYMENTS**|**RECEIPTS**
**PAYMENTS**|**RECEIPTS**
**PAYMENTS**|**RECEIPTS**
**PAYMENTS**|**RECEIPTS**
**PAYMENTS**| |---|---|---|---|---| |Subscriptions|£ 7,200.00||OSM & Go Cardless Fees|£ 440.64| |Activity& CampFees|£ 8,361.00||2024 MembershipFees(Paid to Scout Assoc.)|£ 3,960.00| |Gift Aid|£ 1,485.00||Activity& CampCosts|£ 10,694.29| |Interest on Gift Aid|£ 92.93||Badges/Neckers/Blankets|£ 1,277.85| ||||Programme Costs|£ 3,169.07| ||||Equipment|£ 411.17| ||||Canoe Insurance|£ 142.00| ||||2025 MembershipFees(Paid to Scout Assoc.)|£ 4,180.00| ||||Vehicle Expenses|£ 1,619.34| |||||| |Lettings|£ 8,427.00||FacilityExpenses|£ 2,577.47| |Lettings damage charges|£ 276.60||Damage Repairs|£ 276.60| ||||Cleaning|£ 1,872.00| ||||Utilities|£ 2,262.72| ||||Insurance|£ 2,061.49| ||||New Gas BBQ|£ 439.96| |||||| |Small Cash Donations|£ 140.90|||| |Co-opEaster Raffle|£ 98.36|||| |Ice Cream Van at Fayre|£ 20.00|||| |Guide Dogcollections|£ 211.72||Guide DogSponsorship|£ 208.00| |||||| |SunQuiz – Minibus Fund|£ 4,524.00|||| |Family Quiz 2024|£ 1,000.55||2024Quiz expenses|£ 894.85| |Co-opcollection(For Friends of R&H)|£ 1,644.93||Co-opcollection(For Friends of R&H)|£ 1,644.93| |Summer Fayre|£ 1,934.75||Summer Fayre expenses|£ 505.19| |Cream Teas|£ 83.30||Cream Teas expenses|£ 0.42| |25th AnniversaryPartyBar takings|£ 44.00||25th AnniversaryCelebration Expenses|£ 279.24| |Scrapcollection|£ 6.80|||| |Family Quiz 2025|£ 237.00||2025Quiz expenses|£ 5.93| ||||Open Eveningexpenses|£ 17.50| ||||25th Celebration Badges|£ 244.74| ||||Leaders Sweatshirts|£ 658.80| |||||| |**TOTAL INCOME**|**£ 35,788.84**||**TOTAL EXPENDITURE**|**£ 39,844.20**| |||||| |Balance Lloyds Bank at 1st Mar 2024|£ 47,143.24|||| |_plus_Income|£ 35,788.84|||| |_less_Expenditure|-£ 39,844.20|||| |**Balance Lloyds Bank at 28th Feb 25**|**£ 43,057.82**||**Cash in hand at 28th Feb 2025**|**£ 30.06**| ## **NOTES** |**Current Account & Cash in Hand**|£ 43,087.88| |---|---| |**_Restricted Funds_**|| |Minibus Fund|£ 14,865.91| |Len Shaw Memorial|£ 465.00| |**_Expected bills_**|| |Television and stand|£ 600.00| |Anticipated Work on Centre|£ 3,340.00| ||| |**Available funds**|**£ 23,816.97**| ## **SCOUT CENTRE TRUST FUND For year 1st March 2024 to 28th February 2025** _Restricted Fund held in Cambridge Building Society_ _Reserve - £20,000_ |**RECEIPTS**|||**PAYMENTS**| |---|---|---|---| |_Brought Forward - 1st March 2024_|£ 35,852.04|852.04|| |Interest|£ 1,276.66||| ||||| |_Carried Forward - 28th Feb 2025_|£ 37,128.70|128.70|| ||||| |**Available Funds**|**£ 17,128.70**||| The Trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the Trustees: |Names:
Position:
Date::|Alex Perry|Lucy Baker| |---|---|---| ||Chair|Treasurer| ||4thApril 2025|4thApril 2025|