St James Hill Scout Group (A Registered Charity- 507987) Scouts Scouts C/0 32 Hathaway Road, B75 5JB Email.'pammike32@sky.com Tel.. 0121308 1937 st Trustees Report for the Account Year I" Sep 2023 - 31 Aug 2024 The Trustees have reviewed the groups activities and its use of the premises. These continue to meet the aims and ideals of the Scouting Movement, with the full support of the Trustees and Trustees Board. All Sections of the Group have full programmes for weekly meetings and external events, including camps and expeditions. The attached accounts were assessed by an independent examiner and approved by the Trustees and Trustees Board at the Scout Councils AGM on the 20 November 2024. Details of income and expenditure are shown on the Accounts and the Notes to Statement of Receipts/Expenditure attached to the submitted documents. The years account shows a current account surplus of £32 Raising of funds, again, rely on raising money by letting the premises to outside organisations, and this year the budget for the year 202412025 shows an expected income £3000. The Trustees and TSteeS Board will keep the issue of fund raising under review. The budget for the year shows a possible deficit of £3800 allowing for possible legal fees of £5000 in connection with the renewal ofthe new 25-year lease. With an increase in subscriptions collected, a predicted increase in hut donations and Gift Aid the deficit will be reduced. Any deficit that occurs in the current account will be covered by transfer of funds from the Emergency Reserve Account. Negotiations with Bimiingham City Council to agree the new 25-year lease are still ongoing and have not been finalised. A draft document is being produced, and it is hoped that agreement will be completed during 2025. Contributing to the delay in completion is the number of changes and replacement of Birniingham City Councils personnel. One problem that may arise in the future is that our access across the Church Car Park may end. Alternative means of access are being investigated and will be in place if the need arises. Looking forward to the year 2024/2025, the Group is well placed to provide a full programme of Scouting for all the members. In line with the amended Scout Associations PoIicy Organisation and Rules (September 23 amendment) the Scout Council and Trustee Board have adopted the Associations Constitution as set out in Rule 5.4 of POR. This was ratified at the Scout Council AGM. Trustees: Mike Stanley, David Evans, Robert Quance, Nigel Bates, Mandy Gill, Andrea Palmer, Tim Ford
St James. Hill Scout Group (Registered Charity-No.507987) Statement of Receipts and Payments for the Year Ended 31 August 2024 2024 2023 RECEIPTS Subscription Income Subscriptions HMRC GiftAid 14,683.00 2,146.45 16,829.45 14.853.00 2,189.47 17,042.47 Group Fund Raising Fund Raising (See note 3) Other Income Camps & Outings Grant Aid (See note 5) Hut Use Income (See note 3) Mini Bus Use (See note 3) Other Income (See note 4) Pam Stanley -Funeral Donations Bank Interest 3,938.29 5,835.00 2,979.75 572.40 246.48 554.41 175.39 8,466.72 1,603.25 1,060.90 437.00 89.49 9,025.64 TOTAL RECEIPTS 25 296.17 26 068.11 EXPENSES Premises Renu Rates{see notes re Rent) Electricl Water BuildinglEquipment Insurance Head Quarters Cleaning (Molly Maid) Building Maintenance 2,838.72 2,036.65 2,130.00 1,332.51 8,337.88 2,269.11 1,945.71 2,058.60 1,050.03 7,323.45 Group Fund Raising Expenses Other Scout Expenses Camps & Outings Minibus Scout Equipment Capitation Training Badges Sectional Petty Cash Special projects Online Youth Management BT Broad band 4.594.66 1,853.86 1,622.10 5,900.00 5,574.94 2,409.61 1,408.52 6,048.00 1,099.67 897.23 340.38 80.25 537.83 16,925.98 1,183.97 1,078.78 1,415.99 112.94 535.85 19,768.60 TOTAL EXPENDITURE 25 263.86 27 092.05 (Deficit) I Surplus for the Year Opening Cash Balance Transfer from Reserve Account 32.31 7,398.02 0.00 7 430.33 -1,023.94 7,921.96 500.00 7 398.02 Emergency Reserve and Sectional Accounts Emergency Reserve Account Sectional Accounts 19,054.96 842.56 18780.81 157.84 Total Balances 27 327.85 26336.67
St James Hill Scout Group Notes to Statement of Receiptsl Expenditure for the 12 Months Ended 31" August 2024 The Groups fmances are in a good position at this time and will enable the provision of a full scouting programme and continue to maintain our Head Quarters and assets. The current account has a surplus of £32, where last year it had a deficit of £1024. Where possible figures for the year St ending 31 August 2023 have been shown for comparison Income l. The level of income from subscriptions and Gift Aid remained the same as the previous year. There was no increase in the membership or gift aid fonns completed. 2. Monies raised for the use of our HQ increased by £1350 mainly due to regular NHS Diabetes COUTSCS and minibus donations reduced by £489, giving an overall increase of £890. Due to the lack of volunteer support no other fLmd raising was. achieved. 3. Other income includes the sale of Group Neckers and donations for the hire of the skittl¢ ally. Expenditure Total expenditure for the year is £7000 pounds down from the previous year, this mainly due toe to the reduction in the "Premises" expenditure. 4. Birn]ingham City Council are still, through the Youth Service, providing Grant Aid regarding our rent of £1500 per year, and it is expected that this will continue until the lease, which lapsed in September 2015, has been renegotiated. Draft documents have now been completL'd and it hoped that the new lease will bc signed before the end of the year. 5. The raise in the electricity and water costs are due to increased use of our HQ. Although Electricity costs are due to rise a reduction in VAT from 20% to 5% has been agreed. Our present contract with SSF. finishes in October 2025 and alternative suppliers are under review 6. No major building maintenance costs were incurred. 7. The sectional account sum of £842 should have been reduced by £600, but the money was not transferred to the Group Account until the beginning of thc new financial year 2024125 Groups Finances Although the Groups finances at the beginning of the year 202412025 are in a healthy position, the budget forecast (copy attached) for the year shows a deficit of £3800. It is essential that new ways of raising the necessary funds are found so that the high level of Scouting provided can be maintained. Due to the increase in subscriptions and HQ bookings the predicted budget income should be met. Any deficit that may occur will be met by transfer of monies from our Emergency Reserve Account.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of St James Hill Scout Group On accounts for the year ended 31 $1 August 2024 Charity no (if any) 507987 Set out on pages Attached Pages- Accounts Statement, Account Notes and Budget for 202412025 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 St Aug 2024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act ). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Leigh dwin Relevant professional qualification{s) or body (if any): Charted Accountant - ACA Address: 6 Parkside Court Greenhough Road Lichfield, WS13 7UA IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018