St James Hill Scout Group
(A Registered Charity- 507987)
Scouts
Scouts
C/0 32 Hathaway Road, B75 5JB
Email.'pammike32@sky.com
Tel.. 0121308 1937
st
Trustees Report for the Account Year I" Sep 2023 - 31 Aug 2024
The Trustees have reviewed the groups activities and its use of the premises. These
continue to meet the aims and ideals of the Scouting Movement, with the full support
of the Trustees and Trustees Board. All Sections of the Group have full programmes
for weekly meetings and external events, including camps and expeditions.
The attached accounts were assessed by an independent examiner and approved by the
Trustees and Trustees Board at the Scout Councils AGM on the 20 November 2024.
Details of income and expenditure are shown on the Accounts and the Notes to
Statement of Receipts/Expenditure attached to the submitted documents. The years
account shows a current account surplus of £32
Raising of funds, again, rely on raising money by letting the premises to outside
organisations, and this year the budget for the year 202412025 shows an expected
income £3000. The Trustees and T￿SteeS Board will keep the issue of fund raising
under review.
The budget for the year shows a possible deficit of £3800 allowing for possible legal
fees of £5000 in connection with the renewal ofthe new 25-year lease. With an increase
in subscriptions collected, a predicted increase in hut donations and Gift Aid the deficit
will be reduced. Any deficit that occurs in the current account will be covered by
transfer of funds from the Emergency Reserve Account.
Negotiations with Bimiingham City Council to agree the new 25-year lease are still
ongoing and have not been finalised. A draft document is being produced, and it is
hoped that agreement will be completed during 2025. Contributing to the delay in
completion is the number of changes and replacement of Birniingham City Councils
personnel. One problem that may arise in the future is that our access across the Church
Car Park may end. Alternative means of access are being investigated and will be in
place if the need arises.
Looking forward to the year 2024/2025, the Group is well placed to provide a full
programme of Scouting for all the members.
In line with the amended Scout Associations PoIicy Organisation and Rules
(September 23 amendment) the Scout Council and Trustee Board have adopted the
Associations Constitution as set out in Rule 5.4 of POR. This was ratified at the Scout
Council AGM.
Trustees: Mike Stanley, David Evans, Robert Quance, Nigel Bates, Mandy Gill,
Andrea Palmer, Tim Ford

St James. Hill Scout Group (Registered Charity-No.507987)
Statement of Receipts and Payments for the Year Ended 31 August 2024
2024
2023
RECEIPTS
Subscription Income
Subscriptions
HMRC GiftAid
14,683.00
2,146.45
16,829.45
14.853.00
2,189.47
17,042.47
Group Fund Raising
Fund Raising (See note 3)
Other Income
Camps & Outings
Grant Aid (See note 5)
Hut Use Income (See note 3)
Mini Bus Use (See note 3)
Other Income (See note 4)
Pam Stanley -Funeral Donations
Bank Interest
3,938.29
5,835.00
2,979.75
572.40
246.48
554.41
175.39
8,466.72
1,603.25
1,060.90
437.00
89.49
9,025.64
TOTAL RECEIPTS
25 296.17
26 068.11
EXPENSES
Premises
Renu Rates{see notes re Rent)
Electricl Water
BuildinglEquipment Insurance
Head Quarters Cleaning (Molly Maid)
Building Maintenance
2,838.72
2,036.65
2,130.00
1,332.51
8,337.88
2,269.11
1,945.71
2,058.60
1,050.03
7,323.45
Group Fund Raising Expenses
Other Scout Expenses
Camps & Outings
Minibus
Scout Equipment
Capitation
Training
Badges
Sectional Petty Cash
Special projects
Online Youth Management
BT Broad band
4.594.66
1,853.86
1,622.10
5,900.00
5,574.94
2,409.61
1,408.52
6,048.00
1,099.67
897.23
340.38
80.25
537.83
16,925.98
1,183.97
1,078.78
1,415.99
112.94
535.85
19,768.60
TOTAL EXPENDITURE
25 263.86
27 092.05
(Deficit) I Surplus for the Year
Opening Cash Balance
Transfer from Reserve Account
32.31
7,398.02
0.00
7 430.33
-1,023.94
7,921.96
500.00
7 398.02
Emergency Reserve and Sectional Accounts
Emergency Reserve Account
Sectional Accounts
19,054.96
842.56
18780.81
157.84
Total Balances
27 327.85
26336.67

St James Hill Scout Group
Notes to Statement of Receiptsl Expenditure for the
12 Months Ended 31" August 2024
The Groups fmances are in a good position at this time and will enable the provision of a full
scouting programme and continue to maintain our Head Quarters and assets. The current account
has a surplus of £32, where last year it had a deficit of £1024. Where possible figures for the year
St
ending 31 August 2023 have been shown for comparison
Income
l. The level of income from subscriptions and Gift Aid remained the same as the previous year.
There was no increase in the membership or gift aid fonns completed.
2. Monies raised for the use of our HQ increased by £1350 mainly due to regular NHS Diabetes
COUTSCS and minibus donations reduced by £489, giving an overall increase of £890. Due to
the lack of volunteer support no other fLmd raising was. achieved.
3. Other income includes the sale of Group Neckers and donations for the hire of the skittl¢ ally.
Expenditure
Total expenditure for the year is £7000 pounds down from the previous year, this mainly due toe
to the reduction in the "Premises" expenditure.
4. Birn]ingham City Council are still, through the Youth Service, providing Grant Aid regarding
our rent of £1500 per year, and it is expected that this will continue until the lease, which
lapsed in September 2015, has been renegotiated. Draft documents have now been completL'd
and it hoped that the new lease will bc signed before the end of the year.
5. The raise in the electricity and water costs are due to increased use of our HQ. Although
Electricity costs are due to rise a reduction in VAT from 20% to 5% has been agreed. Our
present contract with SSF. finishes in October 2025 and alternative suppliers are under review
6. No major building maintenance costs were incurred.
7. The sectional account sum of £842 should have been reduced by £600, but the money was not
transferred to the Group Account until the beginning of thc new financial year 2024125
Groups Finances
Although the Groups finances at the beginning of the year 202412025 are in a
healthy position, the budget forecast (copy attached) for the year shows a deficit of
£3800. It is essential that new ways of raising the necessary funds are found so that
the high level of Scouting provided can be maintained.
Due to the increase in subscriptions and HQ bookings the predicted budget income
should be met.
Any deficit that may occur will be met by transfer of monies from our Emergency
Reserve Account.

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
St James Hill Scout Group
On accounts for the year
ended
31 $1 August 2024
Charity no
(if any)
507987
Set out on pages
Attached Pages- Accounts Statement, Account Notes and Budget for
202412025
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 31 St Aug 2024
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 {"the Act ).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ') in connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
Leigh
dwin
Relevant professional
qualification{s) or body
(if any):
Charted Accountant - ACA
Address:
6 Parkside Court Greenhough Road
Lichfield, WS13 7UA
IER
October 2018

Section B
Disclosure
Only complete if the examiner needs to highlight matters of concem (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018