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2023-07-31-accounts

Trustees’ Annual Report for the period

From Period start date To Period end date

Charity name:

Charity registration number:

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The improvement of
general education in re-
lation to all aspects of
the art of drama and de-
veloping the public ap-
preciation of that art.
Advancing the educa-
tion of film and encour-
aging the interest of the
public in film as an art
and promoting the study
and appreciation of
films and film making.
Summary of the main activi-
ties in relation to those pur-
poses for the public benefit,
in particular, the activities,
projects or services identified
in the accounts.		 Para 1.17 and 1.19 The public presentation
of plays, giving mem-
bers of the local com-
munity the opportunity
of watching the produc-
tions and also partici-
pating in them by per-

forming on stage or helping with the practical stagecraft necessary for their production. In particular providing an opportunity for young people in the local community (between the ages of 8 and 18) to engage in acting, theatre production and film making. Providing a venue for the exhibition of films with the emphasis on those films, which are less likely to be shown by the commercial cinema operators. Providing a venue for other local and community focussed groups to hold their own dramatic and musical productions and presentations. a . .meetings

Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity Com-
mission on public benefit		 Para 1.18 The Trustees have con-
sidered the Charity
Commission
’
s Guidance
on Public Benefit and
are satisfied that these
activities fall squarely
within it.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its ben-
eficiaries and any wider ben-
efits to society as a whole.		 Para 1.20 The society had a successful year in all of
our main areas. We staged three adult
drama productions and four youth drama
and musical productions which were well
attended and received positive feedback
from both audience and participants.
About eighty members were actively in-
volved in helping to run the society either
in performing roles or backstage, front of
house and theatre maintenance.
The film society ran a successful season
of film showings and also ran a season of
afternoon showings aimed at older people
in our community.
The youth theatre has about fifty mem-
bers ranging in age from 8 to 18. They
have regular drama sessions on Satur-
days and put on four successful shows in
the year.
The theatre was regularly hired during the
year by outside clubs, musical acts and
drama groups. This variety of activities
enables us to attract audiences from all
sections of the local population and be-
yond.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objec-
tives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s finan-
cial position at the end of the
period		 Para 1.21 We survived the effects of the pandemic
in good financial shape thanks to grants
received and having healthy reserves.
This year we were able to return to a full
programme of activities and generate a
healthy financial surplus. We are now in a
very secure financial position and are
able to consider how to use this money to
advance our aims.
Statement explaining the pol-
icy for holding reserves stat-
ing why they are held		 Para 1.22 Reserves are required to cover the run-
ning costs of the theatre and to ensure
survival in the case of unanticipated clo-
sure as happened in the recent pandemic.
Amount of reserves held Para 1.22 £45000
Reasons for holding zero re-
serves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any uncertain-
ties about the charity continu-
ing as a going concern		 Para 1.23 no uncertainties. We are in a strong finan-
cial position.

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and objec-
tives including any social in-
vestment policy adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 constitution
How is the charity consti-
tuted?
(e.g unincorporated associa-
tion, CIO)		 Para 1.25 unincorporated association
Trustee selection methods
including details of any con-
stitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 election to post by the membership

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider net-
work with which the charity
works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Bawtry Amateur Dramatic Society
Other name the charity uses
Registered charity number 507851
Charity’s principal address Bawtry Phoenix Theatre
22 Station Road
Bawtry
Doncaster
DN22 6PT

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
Mike Dale Chair members at agm
Mary Moffat secretary members at agm
Steve Kellett Treasurer members at agm
Robert Geeson Theatre Director members at agm
Tony Jones members at agm
Paula Hadley members at agm
Emma
Spencer		 members at agm
Alan Cropley members at agm
Rupert Atkin-
son		 Film society committee
Jonah Thomp-
son		 Youth theatre commit-
tee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
Steve Kellett
Rupert Atkinson

Funds held as custodian trustees on behalf of others

Description of the assets held
in this capacity		 n/a
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 n/a
Details of arrangements for
safe custody and segregation
of such assets from the char-
ity’s own assets		 n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name
Address		 Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S Kellett

Full name(s) Steve Kellett

Position (eg Sec- Treasurer retary, Chair, etc)

Date 22/5/24

Bawtry Amateur Dramatic Society 507851 CHARITY COMMISSION

Receipts and payments accounts

CC16a

For the period
from		 Period start date
01.08.2022		 To Period end date
31.07.2023
Section A Receipts and payments Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership subscriptions 1,588 - - - 1,588 1,595
Youth theatre subscriptions 13,150 13,150 10,175
Grants, donations and fundraising 2,000 - - - 2,000 4,189
social events and other income 68 - - - 68 365
Theatre Lettings 1,753 - - - 1,753 981
Film club receipts 4,916 - - - 4,916 2,714
income from productions 21,869 - - - 21,869 18,351
Front of House revenue 15,498 - - - 15,498 9,426
- - - -
Sub total(Gross income for AR) 60,842 - - - 60,842 47,796
A2 Asset and investment sales,
(see table).
- - - - -
- - - - - -
Sub total - - - - - -
Total receipts 60,842 60,842 - - - 60,842 47,796
A3 Payments
Theatre running costs 18,122 - - - 18,122 18,973
Film club expenses 3,350 - - - 3,350 3,785
Theatre improvements and new equipment 4,858 - - - 4,858 8,538
Costs of staging productions 10,397 - - - 10,397 7,988
front of House costs 5,572 - - - 5,572 3,177
Youth theatre costs 4,341 - - - 4,341 4,245
Other expenses 2,943 - - - 2,943 2,386
- - - - -
- - - - -
**Sub total ** 49,583 - - - 49,583 49,092
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
**Sub total ** - - - - - -
Total payments 49,583 49,583 - - - 49,583 49,092
**Net of receipts/(payments) ** 11,259 - - - 11,259 - 1,296
A5 Transfers between funds
-		 - - - - - -
A6 Cash funds last year end 34,219 - - - 34,219 35,515
**Cash funds this year end ** 45,478 - - - 45,478 34,219

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds B1 Cash funds Bank Current and Deposit Accounts 44,778 - - -
Cash in Hand 200 - -
Bar Stock 500 - -
Total cash funds 45,478 - -
(agree balances with receipts and payments
account(s))		 OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
S Kellett S KELLETT 13.09.2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees

Charity Name Bawtry Amateur Dramatic Society

On accounts for the year 31[st] July 2023 ended

Charity no 507851 (if any)

Set out on pages 1-2

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2023.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: A.M.Hope

Date: 30/05/2024

1

Oct 2018

IER

Name: Alison Mary Hope

Relevant professional Fellow of the Institute of Chartered Accountants in England & Wales qualification(s) or body (if any):

Address: The Granary, Hooton Pagnell, Doncaster, DN5 7BW

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

2

Oct 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

3

Oct 2018

IER